This position's schedule is primarily Monday through Friday from 11:00am – 1:30pm (approximately 12-15 hours per week) and requires in-person work on campus.
This position is not eligible for any type of sponsorship for work authorization.
The University of Illinois Urbana–Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.
The University of Illinois Research Park is a technology innovation hub located on the University of Illinois Urbana-Champaign (UIUC) campus. It serves as a dynamic environment where startups, corporate innovation centers, university researchers, and student talent work together to advance research, technology commercialization, and economic development. Home to more than 100 companies, including Fortune 500 corporations, mid-sized tech firms, startups, and translational research organizations, the Research Park fosters collaboration between industry and the University of Illinois. The Research Park includes multinational and publicly traded corporations such as ADM, Abbott, Caterpillar, Capital One, Deere & Company, Dow, NVIDIA, State Farm, and Rivian. At a given time there are 50+ startup companies, many of which are connected to the EnterpriseWorks incubator, a 43,000 square foot facility that supports early-stage tech firms affiliated with the University of Illinois. There are more than 2,000 employees, including 800+ student interns annually, working and contributing to corporate R&D and product development at the Research Park. Approved by the University of Illinois Board of Trustees in 1999, with its first building opening in 2001, the Research Park has developed 19 buildings for commercial operations, research, hotel, conference center, and amenities.
The Office Support Associate ensures events run smoothly by setting up, preparing materials, and providing hands on support before, during, and after each event; will also assist with general office duties as needed.
- Event Day Setup & Preparation
- Arrange tables, chairs, displays, etc. according to prescribed floor plans.
- Work with IT Specialist to set up audiovisual equipment (slides, microphone, etc.).
- Stage catering food in an orderly fashion and put out assorted beverages from our stock.
- Prepare event materials (handouts, name badges/placards, print registration, etc.).
- Occasional special set-up for elevated events (backdrops, flowers, exhibits, podium, etc.
- Event Execution
- Greet attendees and assist with check in or seating as needed.
- Replenish food and supplies as needed.
- Keep event space clear of debris.
- Support staff to ensure smooth event flow, pleasant guest experience and safety.
- Post Event Support
- Break down room setups and return spaces to standard configuration.
- Clean up food, return excess beverages & supplies to their designated places.
- Keep events room clean and organized so supplies can be easily accessed.
- General Event Support
- Help create registration forms for events in WebTools.
- Check on-going registration of upcoming events and communicate when events have low attendance or have last minute surges in registration.
- Check website events calendar to ensure that event listings match events listed in Outlook.
- Book rooms in LocalHop portal as needed.
- Maintain inventory of event supplies (tablecloths, utensils, signage, etc.).
The Office Support Associate must be available Monday through Friday from 11:00am – 1:30pm (approximately 12-15 hours per week). Opportunities to work additional hours will be available on occasion.
- High school diploma or equivalent.
- Any one or combination totaling eighteen (18) months from the categories below:
- College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate’s Degree (60 semester hours) equals eighteen months (18 months)
- Work experience performing office/clerical activities, including the use of computer systems.
- Strong attention to detail.
- Manage multiple tasks and timelines.
- Follow checklists and standard processes.
- Communicate clearly and professionally with staff, vendors, and attendees.
- Possess basic proficiency with office tools (email, calendars, spreadsheets).
- Learn simple event related systems (registration & booking software).
- Lift and move items such as lunch boxes, tables, chairs, and supplies.
- Be reliable, punctual, and consistent.
- Have a friendly, service-oriented attitude.
- Pivot as plans and circumstances arise.
- Take initiative and notice what needs to be done without being asked.
- Discern when to work independently and collaborate with others.
This is a 30% part-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The collective bargaining agreement sets a wage of $20.082 per hour. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Applications must be received by 6:00 pm (Central Time) on Monday, August 10, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting and upload a cover letter, resume, and names/contact information (including phone number and email address) for three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Cierra Bough at [email protected]. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is not eligible for benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [email protected].
Requisition ID: 1036865
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu
