Eastern Illinois University is seeking candidates for full-time, Office Administrator- Tarble Arts. This position serves as the primary administrative support to the Director of the Tarble Arts Center and liaison to university and community partners. Responsible for daily office operations, financial administration, records management, event coordination, membership administration, archives, and coordination of graduate assistants, interns, and student employees. This position reports to the Director; works closely with the Assistant Director, campus departments, vendors, artists, EIU Foundation, and community partners. This position supports the administration of professional museum operations
by utilizing University systems, financial software, Microsoft Office applications, Teams, and museum technologies while providing exceptional service to visitors, campus partners, and community members by representing the Tarble Arts Center in a courteous and professional manner.
Essential Duties and Responsibilities:
- Administrative support to the Director, Curators, and other Tarble Arts staff
- Manage the financial administration of multiple university and Foundation accounts
- Coordinate contracts and business agreements by preparing purchase agreements, processing service contracts, negotiating and securing copyright permissions, coordinating travel arrangements for visiting artists and collaborators, and ensuring timely payment in accordance with contractual obligations.
- Coordinate exhibitions, educational programs, and public
- Administer and maintain the Tarble Archive
- Administer the Tarble Membership Program by maintaining current and archival membership records
- Performs related duties as assigned.
Minimum Qualifications:
Must be legally authorized to work in the United States.
- High school diploma or equivalent.
- Any one of the following from the categories below:
- Four (4) years (48 months) of work experience comparable to the third level of this series.
- Two (2) years (24 months) of work experience comparable to the fourth level of this series
Knowledge, Skills and Abilities:
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
- Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
- Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
- Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.
- Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.
- Ability to understand written sentences and paragraphs in work related documents.
- Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- Ability to apply general rules to specific problems to produce answers that make sense.
- Ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- Ability to choose the right mathematical methods or formulas to solve a problem.
- Ability to provide guidance and direction to subordinates, including setting performance standards and monitoring performance.
Work Hours
The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m. with some work on the weekend or in the evening if there is a special event.
Starting Salary/Pay Rate Range
Current starting pay rate for this position is $22-25/hr
Application Deadline: August 08, 2026
In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.
Required Applicant Documents:
The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.
- Application
- Resume
- References
- Transcripts (where required as a MAQ)
Benefits Overview:
Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.
This position is eligible for the following benefits:
- Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
- Vision Insurance: Vision coverage is included with medical at no cost.
- Dental Insurance: Dental plans available to meet your needs.
- Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
- Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
- Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.
For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php
Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.
The University and Community:
Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois—ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation—alongside robust service opportunities coordinated through EIU’s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.
Important Information for Applicants:
Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or [email protected] for assistance.
