Top 4 Document imaging specialist Jobs in Charleston, Sc

Accounts Payable Intake Specialist
IFAS LLC —Charleston, SC
- 8 hour shift
- Microsoft Outlook
- Mid-level
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- CPR Certification
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- Urgently hiring
- Private practice
- Mid-level
- US work authorization
- Paid holidays
- Health insurance
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Accounts Payable Intake Specialist

IFAS LLC
Charleston, SC

Quick Apply

Job Details

Qualifications

Accounting systems
Spreadsheets
Financial issue resolution
High school diploma or GED
Analysis (software development lifecycle)
Financial data analysis tools
Data analysis software

Full Job Description

Interested in Applying? I have a few preliminary questions

Can you obtain and maintain an MRPT or Secret Clearance?
Are you able to work on-site 5 days per week?
Do you enjoy helping people and solving problems?
Do you thrive in a team-oriented environment?
Are you looking for an opportunity with the Department of State in Charleston, SC?

If you answered “yes” to most of these, keep reading on.

Why is this Different from other Job Opportunities?

All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.

You Must Meet these Minimum Requirements

High School Diploma or GED
Experience in providing support for automated financial systems
Experience performing business systems analysis
Experience performing the analysis of technical and financial tasks
Experience supporting users with installed systems or providing technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations.
Experience analyzing transaction errors and assisting functional users in correcting these errors.
MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas).

We are also Looking for

An Associates or four-year degree from an accredited university or college is preferred.
Experience in supporting the development/implementation of large, complex financial management systems is preferred.
Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.
Ability to analyze data and obtain the necessary information to correct problems.
Ability to work independently or as part of a team
Organizational and effective time-management skills
Strong attention to detail
Experience with Case Management System/Service Now or
Experience with workflow management systems that utilize a case or ticketing system to track and distribute work
Excellent and professional communication with internal and external customers, both written and verbally.
Provide detailed resolutions with proven great customer service.
Web-based Meeting Software

Our most Successful Employees in this Position Demonstrate

Adaptable, dependable, and self-drive
Detail-oriented with excellent time management
Strong written and verbal communication skills
Team-first mindset with individual accountability
Consistently meets or exceeds deadlines with accurate execution
Takes ownership and provides clear status updates on assignments

Overview of Department:

The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable intake Specialist, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, and distribute to the appropriate team, ensuring documentation accuracy and compliance prior to certification.

Day-to-day Job Responsibilities include:

Apply relevant regulations and procedures to review and process vouchers and invoices
Examine financial documents for accuracy, completeness, and compliance
Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:

Goods and services provided to or by the Government.
Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).
Other transactions, when such examination of the request for payment is not classifiable in another series.

Identify and resolve discrepancies by contacting the submitting unit
Provide professional support to stakeholders via email, phone, and Teams
Ensure compliance with Prompt Payment Act and financial policies
Enter and process transactions into DoS financial systems
Validate voucher details against authorizations, receipts, and acceptance records
Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
Perform quality control and maintain tracking and reconciliation for vendor payments
Complete administrative tasks such as coding, filing, and data verification
Learn, support, and demonstrate an understanding of ISO 9001 objectives.
Support and uphold ISO 9001 quality management principles
Perform other duties as assigned

Invoice Receipt mailbox:

Review and perform quality checks on vendor invoices to ensure Prompt Payment conformance and accuracy
Research Awards and Contracts to verify claim validity
Format and prepare package for Bureau approval and payment

Bureau Approval Mailbox

Review approvals submitted by bureaus to ensure completion and accuracy for payment processing
Research and review receiving reports
Attach approval packages and/or receiving reports to payment system and update status for payment processing.

Work Schedule

Standard 8-hour shift scheduled between 6:00 AM and 6:00 PM.
Work schedules include a non-compensated 30-, 45-, or 60-minute meal period, based on operational needs and supervisory approval.
Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.
Additional hours may be required with Assistant Program Manager and DoS approval.
100% on-site position.

Software Systems Utilized

Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook
Accounting/Financial Systems:
Global Financial Management System (GFMS)
Regional Financial Management System (RFMS)
USAID Accounting System known as Phoenix
Document Storage: Document Imaging System
Reporting System: Global Business Intelligence
International Treasury System (ITS)
Secure Payment System (SPS)

Quick Apply

Refine Your Search

document imaging specialist jobs in charleston, sc

Accounts Payable Intake Specialist

X-Ray Equipment Installation Specialist

Ophthalmic Technician / Scribe (Retina Specialist)

Other jobs to consider

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I want to receive the latest job alert for document imaging specialist in charleston, sc

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