Top 65 Assistant coordinator Jobs in Charleston, Wv

Administrative Services Assistant
West Virginia Consolidated Public Retirement Board —Charleston, WV
- From $50,104 a year
- Full-time
- Mid-level
- Office
- Analysis skills
- Health savings account
- Health insurance
Quick Apply
5d
Assistant Program Coordinator
City Of Charleston —Charleston, WV
- $16.82 - $18.16 an hour
- Full-time
- Basic math
- English
- Office
- Health savings account
- Health insurance
Quick Apply
10d
Witness Services Coordinator
KMRG, LLC —Charleston, WV
- $22 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Travel reimbursement
11d
Witness Coordinator
KMRG, LLC —Charleston, WV
- $22 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Travel reimbursement
11d
Fact Witness Coordinator
SGI Global, LLC —Charleston, WV
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
14d
Referral Coordinator (MA)
Cabin Creek Health Systems —Charleston, WV
- Extended hours
- Microsoft Word
- Computer literacy
- Mid-level
Quick Apply
6d
Health Unit Coordinator 2 -- 6 Front A -- Memorial Hospital
CAMC Health System —Charleston, WV
- Overtime
- Hospital
- Customer service
- Inpatient
Health Unit Coordinator 2 -- Emergency Room -- Women & Children's Hospital
CAMC Health System —Charleston, WV
- Overtime
- Customer service
- Mid-level
- High school diploma or GED
Clinical Research Coordinator (Onsite)
US Foot & Ankle Specialists —Charleston, WV
- Mid-level
- Team management
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply
Assistant Store Leader
Kroger —Charleston, WV
- $60,900 - $65,000 a year
- Full-time
- Merchandising
- Sanitation
- Mid-level
- Paid holidays
- Health insurance
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Saint Albans, WV
- Full-time
- Research
- Office
- Windows
Health Unit Coordinator 2 -- Ambulatory Infusion Center -- Memorial Hospital
Mon Health —Charleston, WV
- Overtime
- Patient monitoring
- Hospital
- Customer service
Health Unit Coordinator 2 -- Emergency Room -- Women & Children's Hospital
Mon Health —Charleston, WV
- Overtime
- Patient monitoring
- Customer service
- Mid-level
Health Unit Coordinator 2 -- Ambulatory Infusion Center -- Memorial Hospital
CAMC Health System —Charleston, WV
- Overtime
- Patient monitoring
- Hospital
- Customer service
Health Unit Coordinator 2 -- 7 South -- General Hospital
CAMC Health System —Charleston, WV
- Overtime
- Hospital
- Customer service
- Inpatient
Health Unit Coordinator 2 -- Behavioral Health Services -- General Hospital
CAMC Health System —Charleston, WV
- Overtime
- Hospital
- Customer service
- Inpatient
Health Unit Coordinator 2 -- ICU Pediatric -- Women & Children's Hospital
Mon Health —Charleston, WV
- Overtime
- Customer service
- Inpatient
- Mid-level
Health Unit Coordinator 2 -- 5 South -- Memorial Hospital
CAMC Health System —Charleston, WV
- Overtime
- Hospital
- Customer service
- Inpatient
Health Unit Coordinator 2 -- 5 South -- Memorial Hospital
Mon Health —Charleston, WV
- Overtime
- Hospital
- Customer service
- Inpatient
Accounts Receivable Coordinator
Goodwill Industries of the Summit —Charleston, WV
- Full-time
- Mid-level
- Office
- Windows
- Disability insurance
- Dental insurance
Quick Apply
7d

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Administrative Services Assistant

West Virginia Consolidated Public Retirement Board -
Charleston, WV

Quick Apply

Job Details

Full-time
From $50,104 a year
5 days ago

Benefits

401(a)
Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Pension plan
Parental leave
Vision insurance
Life insurance
Retirement plan

Qualifications

Internal controls
Confidential information handling
Data validation techniques
Spreadsheets
Digital signature usage
Document viewing software
Technical Proficiency
Adobe Acrobat
Markdown
Excel data analysis

Full Job Description

Position Description:

WV Teachers= Defined Contribution Retirement System (TDC Plan)

Administrative Services Assistant III (Payroll Administrator) – An In-Office Position - NOT REMOTE EMPLOYMENT

Salary range of $37,536 - $65,020 with $50,310 to start

TDC Plan Summary:

The Teachers’ Defined Contribution Retirement System (TDC Plan) is the only defined contribution plan of the 10 retirement systems administered by the WV Consolidated Public Retirement Board (CPRB). The TDC Plan is a 401(a) governmental defined contribution plan currently serving 3,281 participants with more than $813 million in assets as of January 9, 2026. The TDC Plan operates with a service provider, who provides record keeping and brokerage services directly with the investment fund houses for this daily valued money purchase pension plan. The TDC Plan currently serves 60 contributing employers, throughout the state of West Virginia with nearly $14.5 million in combined employee and employer contributions received and processed annually.

Position Summary:

The Administrative Services Assistant III serves as the Contribution Payroll Coordinator for the WV Teachers= Defined Contribution Retirement System (TDC Plan). This position is responsible for the accurate, timely and compliant processing of all employee and employer contributions for our participating payroll centers, who each remit a minimum of 26 payrolls per year. The role requires strong analytical skills, advanced Excel and Adobe Acrobat DC proficiency, and the ability to work independently in a time-sensitive environment.

A. Contribution Processing & Payroll Coordination (Primary Function).

Daily review and audit all incoming payrolls.
Preparation of detailed deposit spreadsheets in Excel.
Prepare invoice for transfer of verified deposits to the Plan=s external bank account
Upload of all contributions to individual participant accounts.
Prepare daily contribution packets in Adobe Acrobat DC for manager approval.
Ensure all contributions are processed within the five business-day compliance window,
Initiate credits to employers for unprocessed contributions.
Maintain and reconcile cumulative payroll spreadsheets for each employer.
Process account corrections, back- contributions and permissive service purchase requests.
Prepare monthly and annual reconciliations in Excel.
Identify, report, and resolve issues with operating applications.
Prepare and update written procedures annually.

B. Backup Responsibilities - Backup to TDC Plan Manager.

Perform manager=s duties, as needed.
Assist plan participants.
Maintain plan compliance and fiduciary responsibilities.
Safeguard confidential participant information.

C. Backup to Disability Coordinator.

Consult with participants and facilitate the disability process.
Process and safeguard sensitive disability information.
Present disability cases to the CPRB Disability Committee and communicate results.

D. Special Projects as Requested.

Assist with year-end payroll reconciliation.
Assist with annual forfeiture preparation and allotment of funds,
Learn and cover duties as assigned.

Compliance & Confidentiality

This position requires strict adherence to fiduciary standards, internal controls, and confidentiality requirements as established by the CPRB and applicable state and federal regulations.

Required Skills and Competencies

Strong analytical and problem-solving skills.
High attention to detail and accuracy.
Ability to work independently under time constraints.
Strong written and verbal skills.
Ability to manage confidential information responsibly.
Payroll processing experience.

Technical Skills

Excel proficiency REQUIRED

Advanced formulas (Filters, SUMIFS, pivot tables, conditional formatting).
Data validation and error-checking.
Reconciliation techniques.

Adobe Acrobat DC - REQUIRED

Creating combined packets.
Applying digital signatures.
Form editing.

Other applications

Working knowledge of Notepad++.
Ability to edit, manipulate and convert Text files to Excel files.

Pay: From $50,104.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

assistant coordinator jobs in charleston, wv

Administrative Services Assistant

Assistant Program Coordinator

Witness Services Coordinator

Witness Coordinator

Fact Witness Coordinator

Referral Coordinator (MA)

Health Unit Coordinator 2 -- 6 Front A -- Memorial Hospital

Health Unit Coordinator 2 -- Emergency Room -- Women & Children's Hospital

Clinical Research Coordinator (Onsite)

Assistant Store Leader

Seasonal, Operations Administrative Assistant (Part Time)

Health Unit Coordinator 2 -- Ambulatory Infusion Center -- Memorial Hospital

Health Unit Coordinator 2 -- Emergency Room -- Women & Children's Hospital

Health Unit Coordinator 2 -- Ambulatory Infusion Center -- Memorial Hospital

Health Unit Coordinator 2 -- 7 South -- General Hospital

Health Unit Coordinator 2 -- Behavioral Health Services -- General Hospital

Health Unit Coordinator 2 -- ICU Pediatric -- Women & Children's Hospital

Health Unit Coordinator 2 -- 5 South -- Memorial Hospital

Health Unit Coordinator 2 -- 5 South -- Memorial Hospital

Accounts Receivable Coordinator

I want to receive the latest job alert for assistant coordinator in charleston, wv

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