Haynes Inc. an experienced long-term government contractor, is searching for a Compensation Analyst (Additional Earnings & Remaining Deductions) to serve our client, the Department of State (DOS) in beautiful Charleston, SC. To be considered for this job, the candidate must be able to obtain a security Secret Clearance, or already possess one. A Secret Clearance will open a lot of other doors for your career with the Government, including the possibility of being hired directly. This is a full-time job with a starting salary range between $50,500 - 53,500 PLUS our generous benefits package (outlined below)
About Haynes, Inc.
Haynes Inc, continues to partner with Department of State (DoS) in Charleston, SC. Our 80+ employees. support the DoS Comptroller and Global Financial Services (CGFS) Center in the areas of: Global Compensation, Information Systems Security (ISSO), and Global Financial Operations. We serve the U.S. Foreign Service, Department of State Civil Service, Foreign Service Retirees, Embassies, and Overseas U.S. Agencies reaching 180 countries and 140 currencies. Haynes, Inc. provides services in: Accounting, Administration, Budget, Travel, Vouchering, Accounts Receivables, Reconciliation, Systems Analysis, Information Systems, Computer Security, Payroll and Compensation, Treasury, Payroll Customer Service, Training, Audits, and Paralegal Analysis.
Haynes, Inc. provides our employee family a robust benefits package including: 11 paid Federal holidays, generous Employer Match on your 401k, Paid Time Off, Medical/Dental/Vision Insurance, Flexible Spending Accounts, Life Insurance, Disability, Tuition Reimbursement, free Professional Development & Training Program with 9000+ courses, and more! We thrive on providing a good work/life balance and in creating an inclusive culture where employees feel valued, appreciated, and are rewarded for top performance!
Department Overview
Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. They provide both American and LE Staff payroll services for U.S. Agencies Overseas and Annuity services for Foreign Service Retirees. With locations in Charleston, South Carolina and Bangkok, Thailand, Global Compensation manages one of the most complex compensation environments in the world, providing compensation services in 180 countries and 140 currencies. Services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees working domestically and overseas at our Embassies and Missions. Global Compensation’s primary goal is to provide world-class compensation services to its customers.
The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston has a requirement for a Compensation Analyst in the Office of Global Compensation. The Compensation Analyst position will be responsible for payroll processing, analysis, auditing, and monitoring of payroll in the office of American Pay Processing (CGFS/GC/PPR/AMP).
American Pay Processing (AMP): Provides compensation services to U.S. Foreign Service, Department of State Civil Service and Foreign Service Retirees. We also provide American payroll services for U.S. Agencies Overseas. AMP manages a diverse Foreign affairs payroll environment, providing our services to our Civil and Senior Executive Service employees domestically, U.S. Foreign Service employees in the U.S., and overseas, and Annuity services to Foreign Service Retirees. Our services include time and attendance, payroll, annuity payments, customer support, withholding, benefits, record keeping and reporting for our employees and Annuitants.
Minimum Requirements
- Senior level experience in any of the following is preferred but not required: management, budget, program analysis, procurement, personnel management, auditing, or inspecting with significant experience reviewing foreign affairs operations. The Compensation Analyst will provide senior level business process analysis and management analysis services to overseas posts and domestic bureaus. Provide workflow analysis, re-engineering, procedures development, project management, resource management, cost analysis, personnel management, budget analysis, auditing or inspecting. Once a problem or project is defined the management analyst research relevant facts and information, conducts interviews, compiles results, prepares documentation that supports a recommended course of action and prepares supporting material, such as flow charts, graphs, tables or spreadsheets. Develop new or revises procedures, techniques, schedules, work assignments and steps to achieve a recommended solution. The level of support is based on the experience of the analyst and the scope of the problems or projects defined.
- This position requires a “Secret” Clearance, and all candidates must be able to obtain this clearance level
Preferred Skills, but not Required
- Analytical
- Attention to detail
- Initiative
- Process Oriented
Job Responsibilities
The Payroll Analyst’s primary responsibilities are Time and Attendance (T&A) reporting (bi-monthly), pay calculation, individual leave accounts, allotments of pay, and other individual pay matters for those paid under local compensation plans at serviced-posts. Specific Duties include, but are not limited to the following
Additional Entitlements
- Responsible for accuracy of calculating and processing Time and Attendance into various proprietary financial systems, ensuring timeliness and accuracy of information. This includes working accounts by organization or country code by processing a variety of transactions which affect pay, leave, taxes, benefits, and other deductions.
- Receive, research, analyze, and process pay actions under Additional Entitlements Actions such as, but not limited to: Communications Differential, Danger Pay, Departure for Post, Extraordinary Quarters Allowance (EQM), General Inquiry – Additional Entitlements & Historical, Language Incentive Pay (LIP), Overpayment – Additional Entitlements, Overpayment Response – Additional, Physicians Comparability Allowance (PCA), Post Allowance, Post Arrival, Post Departure, Post Differential, Premium Pay, Special Allowance (Special Cost of Living Allowance), Special Differential, Supplemental – Additional Entitlements, Supplemental Post Allowance, T&A Processing, T&A Processing Manual Submission, Year End Capping Payout, Year-to-Date Adjustment (YTDA) – Additional Entitlements. As needed, the following Additional Entitlements Monitoring may be required: T&A Adjustment Monitoring, Employees Not Paid Report, SCALP Report, Updating Post Differential Tables in GFACS, Automated Adjustment Report, T&A Correction Errors by Org Code and Calculations Exception.
- Work with Pay systems IT on running BOT automations that interface with GFACS.
Remaining Deductions
- Receive, research, analyze, and process pay actions under Remaining Deductions such as, but not limited to: Advance of Pay, Combined Federal Campaign (CFC), Earned Income Credit, Garnishments, General Inquiry – Remaining Deductions & Historical, Official Residence Expense (ORE), Overpayment – Remaining Deductions, Overpayment Response – Remaining Deductions, Settlement Cases, Supplemental – Remaining Deductions, T&A Processing, T&A Processing Manual Submission, Union Dues, W-2 Correction, W-2/1099 Request and Year-to-Date Adjustment (YTDA)
- As needed, the following Remaining Deductions Monitoring may be required: T&A Adjustment Monitoring, Employees Not Paid Report, SCALP Report, W-2 Exception Report, CFC Letters, Automated Adjustment Report, T&A Correction Errors by Org Code and Calculations Exception.
- Verifies the validity of personnel actions and personal service contracts/agreements prepared by serviced Embassies, rejecting those who are not properly completed or in accord with existing personnel law, regulation and advises post personnel offices of the deficiencies and corrections needed to affect the action.
- Answers questions from employees regarding payroll matters (pay, deductions and related matters).
- Audits, analyzes, and reconciles reports or accounts, and as necessary, makes adjustments which are largely retroactive in nature. More difficult adjustments may require extensive record searches and involve correction of accounts.
- Perform manual calculations when deemed necessary to verify year-to-date adjustments and corrections when the calculations cannot be performed through the automated payroll system, GFACS and or other financial systems as required.
- Research, correct and determine the cause of erroneous payments and timely clearing of domestic and overseas T&A rejects.
- Calculating overpayments made due to system deficiencies, preparing proposed repayments schedules, communications those proposals to the employees and entering the collections in accordance with the debt collections of the Federal Government. Overpayments may occur during each bi-weekly pay cycle.
- Prepare reports on various aspects of the payroll cycle, as requested by DoS.
- Performs other payroll duties as assigned.
Additional Information:
To be hired, the candidate must reside in the state of South Carolina. This position supports a government contract and is subject to the government agency rules and management. All contractors supporting the Department of State must be able to either possess or obtain a security clearance of Secret. Employees shall remain in their current position for at least one year before applying for another job within the company or contract.
Work Schedule: This is a full-time job located on Dyess Ave. in North Charleston, SC. Work hours are 40 hours per week between the hours of 6:00 am - 6:00 pm. Flex-time is available. Core working hours are 9:45 am - 2:45pm. Work schedule is based on the work requirements of our client’s division, Global Financial Services. The contract has a non-compensated 30-, 45-, or 60 minute lunch Monday through Friday. Additional hours may be required and/or must be authorized by your Program Manager and DoS Management.
Haynes, Inc is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment.
