Top 15 Proposal coordinator Jobs in Charleston Sc

Sales Coordinator
Beemok Hospitality Holdings LLC —Charleston, SC
- Full-time
- Microsoft Excel
- Mid-level
- Administrative experience
Quick Apply
2d
Marketing Coordinator
HFW Companies —Charleston, SC
- Marketing
- Mid-level
- Office
- Relocation assistance
Quick Apply
Sales Coordinator
Bennett Hospitality Management —Charleston, SC
- $55,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Marketing/pursuit coordinator
Johnson, Mirmiran & Thompson, Inc. —Mount Pleasant, SC
- Hybrid work
- Marketing
- Research
- Mid-level
- Employee stock ownership plan
12d
Facilities Coordinator
Protech Facilities Management —Charleston, SC
- $45,800 - $57,200 a year
- Full-time
- Spanish
- Mid-level
- Travel
Install/Sales Coordinator
Anchor Heating and Air —Charleston, SC
- $50,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid time off
Quick Apply
Sales CARE Coordinator | Charleston, SC
Total Comfort Service Center Inc —North Charleston, SC
- Weekends as needed
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Area Sales Coordinator
Residence Inn Downtown Charleston —Charleston, SC
- $22 an hour
- Research
- Mid-level
- Residential
- Health insurance
- Dental insurance
Quick Apply
Sales Coordinator
Holiday Inn Charleston - Riverview —Charleston, SC
- $14 - $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Generac generator Sales Coordinator
Generator Supercenter of Charleston —Mount Pleasant, SC
- $45,000 - $70,000 a year
- Full-time
- Driver's License
- Travel
- Entry level
- Disability insurance
- Health insurance
Quick Apply
HVAC Project Coordinator
Hoffman & Hoffman Inc —Charleston, SC
- Microsoft Excel
- Microsoft Outlook
- Engineering
Quick Apply
Site Coordinator
Xerox —North Charleston, SC
- Full-time
- Computer literacy
- Mid-level
- Analysis skills
Senior marketing/pursuit coordinator
Johnson, Mirmiran & Thompson, Inc. —Mount Pleasant, SC
- Hybrid work
- Marketing
- Office
- 8 years
- Employee stock ownership plan
12d

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Sales Coordinator

Beemok Hospitality Holdings LLC -
Charleston, SC

Quick Apply

Job Details

Full-time
2 days ago

Qualifications

Computer operation
Customer communication
Microsoft Excel
Desktop applications
Productivity software

Full Job Description

The Sales Coordinator supports the Group Sales team across Beemok Hospitality Collection, serving as a critical partner in the sales process from proposal through turnover. This position is responsible for managing proposal development, contract administration, Delphi management, turnover accuracy, and client communication, allowing Sales Managers to maximize time spent prospecting, building relationships, and generating revenue.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects simultaneously in a luxury hospitality environment.

DUTIES & RESPONSIBILITIES:

Sales & Proposal Support

Prepare and customize proposals, presentations, and sales materials for Group Sales Managers.

Respond to CVENT inquiries utilizing rates, space, and concessions provided by Sales Managers.

Assist with RFP responses and bid submissions.

Maintain proposal templates, concessions library, and sales collateral.

Support outbound prospecting initiatives, sales campaigns, and client communications.

Contract Administration

Prepare contracts, amendments, and addendums for review by Sales Managers.

Manage contract routing, revisions, signatures, and execution.

Track outstanding contracts and proactively follow up with clients regarding pending agreements.

Ensure all signed agreements are accurately reflected in Delphi and internal systems.

Coordinate group deposits and monitor payment schedules.

Delphi & Inventory Management

Block guestrooms, meeting space, and inventory in Delphi.

Maintain accuracy of group bookings, room blocks, concessions, and event details.

Manage room pickup and actualization reporting within Delphi.

Assist with group commission tracking and processing.

Maintain prospect, tentative, and definite booking status updates.

Turnover & Event Transition

Own the post-contract turnover process from Sales to Events.

Prepare comprehensive turnover packets and documentation.

Conduct quality assurance reviews to ensure contract accuracy prior to turnover.

Coordinate communication between Sales, Events, Revenue Management, and Operations.

Ensure a seamless transition of information and client expectations.

Client & Team Support

Serve as a primary administrative resource for Group Sales Managers.

Assist with planner communications and follow-up as directed.

Coordinate client amenities, welcome gifts, and VIP arrangements.

Provide coverage for Sales Managers during out-of-office periods.

Support site inspections, client visits, and familiarization tours as needed.

Success Measures

Proposal turnaround time

Contract execution cycle time

Turnover accuracy and completeness

Delphi data accuracy

Deposit collection compliance

Reduction in administrative workload for Sales Managers

Client and internal stakeholder satisfaction

REQUIRED SKILLS & EXPERIENCE:

Previous hospitality, sales, events, or administrative experience preferred.

Experience with Delphi or other hotel sales and catering systems preferred.

Strong attention to detail and organizational skills.

Excellent written and verbal communication skills.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.

Ability to work collaboratively across departments and build strong internal relationships.

Professional demeanor and commitment to luxury hospitality service standards.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

Ability to work at a computer for extended periods
Occasionally lift up to 15 pounds
Communicate clearly in written and verbal formats

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

_______________________________________________________________________________

BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.

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proposal coordinator jobs in charleston sc

Sales Coordinator

Marketing Coordinator

Sales Coordinator

Marketing/pursuit coordinator

Facilities Coordinator

Install/Sales Coordinator

Sales CARE Coordinator | Charleston, SC

Area Sales Coordinator

Sales Coordinator

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HVAC Project Coordinator

Site Coordinator

Senior marketing/pursuit coordinator

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