Top 12 Senior administrative assistant Jobs in Charlotte, Nc

Senior Administrative Coordinator
HDR —Charlotte, NC
- Full-time
- Microsoft Outlook
- Mid-level
- Office
MCSO Senior Admin Support Assistant - Transcriptionist
Mecklenburg County —Charlotte, NC
- $25.53 an hour
- Monday to Friday
- Customer service
- Mid-level
- Office
Part Time Senior Administrative Clerk
Central Piedmont Community College —Charlotte, NC
- $15.53 an hour
- Part-time
- Computer literacy
- Research
- Office
- Free parking
- Paid parental leave
Senior Accounting Assistant
HDR —Charlotte, NC
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
Senior Receptionist
CBRE —Charlotte, NC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
8d
Administrative Assistant/Receptionist
Wilora Lake Healthcare —Charlotte, NC
- $14 - $16 an hour
- Full-time
- Nursing home
- High school diploma or GED
- Business
- Paid holidays
- Dental insurance
Quick Apply
10d
Life Enrichment Assistant
Waltonwood —Charlotte, NC
- Full-time
- Driving
- Entry level
Concierge
Mint Hill Senior Living —Mint Hill, NC
- $10 - $16 an hour
- Part-time
- High school diploma or GED
- Conflict management
- Organizational skills
- Paid holidays
- Dental insurance
Quick Apply
12d

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MCSO Senior Admin Support Assistant - Transcriptionist
Mecklenburg County —Charlotte, NC
High School Diploma, or G.E.D., and four years of progressively responsible clerical experience in area of assignment; or an equivalent combination of training…
$25.53 an hour

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Senior Administrative Coordinator

HDR -
Charlotte, NC

Apply Now

Job Details

Full-time

Qualifications

Microsoft Outlook
Spreadsheets
Word embeddings

Full Job Description

Senior Administrative Coordinator

- (194003)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

HDR is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines at HDR, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through.
If you have advanced word processing skills and are hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you.

Key Responsibilities

Format, edit, and compile complex project related documents such as construction specifications, technical reports, and memos
Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
Type, revise and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Ensure deliverables are clear, concise, well organized, and accurate
Ensure compliance with corporate branding and template standards as well as client standards and expectations
Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/projects as requested
Work under minimal supervision and meet compressed deadlines
Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture

Preferred Qualifications

Bachelors Degree in related field
6 - 10 years related experience
Prior experience in construction or A/E industry
Advanced Outlook, MS Word. and Excel skills
Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat)
Proficiency with Adobe Creative Suite software desired
Experience with VisiSpecs, SpecsIntact or similar software preferred
Committed to excellence in professionalism and customer service
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Familiarity with vibe coding macros

Required Qualifications

Associate degree in a closely related field or combination of education and relevant experience
A minimum of 3 years related experience
Proficiency in Microsoft Word and Excel

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:

United States-North Carolina-Charlotte

Industry:

Administrative

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Marketing and Admin

Job Posting:

Jun 25, 2026

Apply Now

Refine Your Search

senior administrative assistant jobs in charlotte, nc

Senior Administrative Coordinator

MCSO Senior Admin Support Assistant - Transcriptionist

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Senior Accounting Assistant

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Concierge

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