We are seeking an exceptional Personal Chief of Staff / Executive Life Operations Manager to serve as the trusted right hand to a high-performing entrepreneur. This is a high-trust, high-responsibility role requiring exceptional judgment, discretion, and operational excellence.
The successful candidate will oversee the principal's personal operations, executive support, household management, travel, medical logistics, and family coordination while developing systems that ensure every aspect of daily life operates efficiently and seamlessly.
This position is ideal for someone who thrives in complex environments, anticipates needs before they arise, and takes complete ownership of outcomes. The successful candidate will become a trusted representative of the principal, empowered to coordinate priorities, solve problems, and ensure nothing falls through the cracks.
The Ideal Candidate
The ideal candidate is a highly capable professional who combines executive-level organization with exceptional judgment, discretion, and emotional intelligence.
This individual naturally anticipates needs, identifies opportunities for improvement, and creates systems that eliminate friction and increase efficiency. They remain composed under pressure, communicate with confidence, and consistently execute with professionalism and precision.
Successful candidates often come from backgrounds supporting CEOs, founders, family offices, ultra-high-net-worth households, or other demanding executive environments where trust, confidentiality, and operational excellence are essential.
Ideal backgrounds include:
- Chief of Staff to a Founder or CEO
- Executive Assistant supporting senior executives or entrepreneurs
- Family Office Operations
- Estate Management
- High-Net-Worth Household Management
- Luxury Hospitality
- Concierge Medicine
- Private Aviation
- Executive Operations
- Personal Operations Management
- Luxury Lifestyle Management
The ideal candidate will possess the following qualities:
- Exceptional discretion and professionalism
- Polished executive presence
- Calm under pressure
- Highly proactive
- Outstanding organizational skills
- Meticulous attention to detail
- Strong operational judgment
- Resourceful and solutions-oriented
- Trustworthy and dependable
- Low-drama, high-accountability mindset
- Comfortable operating with urgency when required
- Comfortable maintaining exceptionally high standards
What Success Looks Like
Our objective is to create an environment that operates with the precision of a five-star luxury hotel, the organization of an executive command center, and the reliability of a world-class private office.
Success means every aspect of the principal's personal and executive life is thoughtfully managed before issues arise.
This includes ensuring:
- The residence is consistently maintained to the highest standard.
- Household systems operate efficiently and proactively.
- Vehicles are maintained, serviced, and ready for use.
- Medical appointments, medications, and health-related logistics are coordinated.
- Travel is planned and executed seamlessly.
- Vendors and service providers are professionally managed.
- Daily schedules and executive briefings are prepared in advance.
- Personal records and important documentation remain organized and current.
- Every environment is prepared, organized, and operational.
- Unnecessary friction, delays, and last-minute issues are eliminated.
Authority & Trust
This role requires a high degree of trust and professional judgment.
The successful candidate will regularly represent the principal when interacting with family members, advisors, medical professionals, contractors, vendors, household staff, and business associates.
When acting on behalf of the principal, the individual must communicate with professionalism, discretion, and authority, ensuring that commitments are executed accurately and confidentially.
Our Culture
This is a long-term partnership built on trust, professionalism, accountability, and mutual respect.
While the role requires flexibility and responsiveness, we value healthy boundaries and sustainable performance. The expectation is not constant availability, but rather complete ownership, thoughtful planning, and a commitment to operational excellence.
We are seeking someone who takes genuine pride in building systems, anticipating needs, solving problems proactively, and enabling the principal to focus on the highest-value priorities.
Pay: $125,000.00 - $200,000.00 per year
Location:
- Charlotte, NC 28202 (Preferred)
Willingness to travel:
Work Location: In person
