At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.
We are seeking a Legal Project Assistant to join the firm for a period of no more than two years. The Legal Project Assistant is responsible for providing documentation and staff support services to lawyers, paralegals, legal practice assistants, and others. This role will be located in our Charlotte office.
ESSENTIAL DUTIES
- Review correspondence for reporting to clients and internal deal team
- Proofread and check communications for accuracy
- Retrieve and organize documents from online databases
- Assemble matter schedules and track progress
- Prepare closing binders and manage closing checklists
- Prepare signature page packets
- Prepare and maintain department records and reports
- Prepare large mailings and assist with document distributions
- Draft secretary’s certificates and organize lien searches
- Act as liaison between departments (office services, central records, etc.)
ADDITIONAL DUTIES
- Create and maintain files
- Index and organize documents including review of original collateral files for completeness
- Maintain status log of transactions, closings, and post-closing obligations
EXPERIENCE & SKILLS REQUIRED
- College diploma or equivalent
- Recent college graduate with plans to pursue graduate school, including law school
- Previous experience in a client-services-oriented field preferred
- Excellent written and oral communication skills
- Excellent organizational ability, attention to detail, analytical skills, and initiative
- Ability to organize, prioritize assignments, and produce high volume of work quickly and accurately
- Ability to work under pressure and meet deadlines
- Able to meet obligations with confidentiality, integrity, and sensitivity
ADDITIONAL ABILITIES REQUIRED
- Be personable, articulate, knowledgeable, and professional in presenting oneself in a professional setting
- Willingness and ability to learn new skills, including an interest in learning and utilizing the firm’s AI tools and other technological solutions
- Flexibility in dealing with simultaneous projects; Excellent organizational skills
- Attention to detail
- Ability to function with a high level of patience, tact, and diplomacy in handling any “complaint” situations
- Working knowledge of Microsoft products pertaining to the specific position, including, but not limited, to Outlook, Word, Excel, etc.
- Effective communication skills, both orally and written
- Strong initiative required
- Ability to work independently with minimal direct supervision; Due to the cyclical nature of the industry, demonstrated ability to work varying schedules to reflect the business needs of the firm
- This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.
Compensation Salary $44,000 - $63,000
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
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ABOUT THE FIRM
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.
Please be advised that this position requires successful completion of a background check. In accordance with the Washington State Fair Chance Act, Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act, and applicable law qualified California and Washington State applicants with criminal history records will be considered. A criminal history will not categorically exclude a candidate from employment, and the Firm will consider relevant factors before making employment decisions based on criminal history information.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
BENEFITS
K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- All other benefits (such as leaves of absence) required by law
EQUAL EMPLOYMENT OPPORTUNITY
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact [email protected].
