Top 23 Office manager Jobs in Charlottesville, Va

Eye Clinic Office Manager
Crozet Eye Care, Optometrists —Crozet, VA
- From $65,000 a year
- Weekends as needed
- Private practice
- Management
- OSHA
- Health insurance
- Paid time off
Quick Apply
2d
Office Manager
Ivy Fertility-Virginia IVF —Charlottesville, VA
- $95,000 - $125,000 a year
- Full-time
- 5 years
- Clinic
- Senior level
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Office Manager
STOA design + construction, llc —Charlottesville, VA
- $25 - $45 an hour
- Part-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- 401(k)
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Business Office Manager (BOM)
Hillsdale Health & Rehab Center —Charlottesville, VA
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health savings account
- Health insurance
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6d
Office Manager
Vess Excavating —Charlottesville, VA
- $20 - $35 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Paid time off
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12d
Front Office Manager
Keswick Hall and Club —Charlottesville, VA
- $85,000 - $95,000 a year
- Weekends as needed
- Inventory management
- Ability to walk for extended periods
- 5 years
- Health insurance
- Dental insurance
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Medical Office Manager
University of Virginia —Charlottesville, VA
- $25 - $32 an hour
- Full-time
- Microsoft Outlook
- Pass drug screening
- Mid-level
Office Manager / Bookkeeper
Qualdoc —Charlottesville, VA
- Full-time
- Mid-level
- Office
- In-person
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Office Manager
Har-Tru, LLC —Zion, VA
- $53,000 - $64,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
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OFFICE MANAGER - PARKS & REC
CITY OF WAYNESBORO —Waynesboro, VA
- $43,779.64 - $46,000.00 a year
- Full-time
- Microsoft Outlook
- English
- Mid-level
Assistant Front Office Manager (Luxury Resort | Forbes Standards)
UNIVERSITY OF VIRGINIA HOST PROPERTIES INC —Charlottesville, VA
- Weekends as needed
- Mid-level
- 3 years
- Supervising experience
- Free parking
- Paid jury duty
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Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Virginia
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Dental Office Manager
Aspen Dental —Charlottesville, VA
- $58,000 - $65,000 a year
- Full-time
- Dental office
- Sales
- Mid-level
- Health insurance
- Dental insurance
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Office Manager/Bookkeeper
SFL INVESTMENTS —Charlottesville, VA
- From $750 a week
- Full-time
- Oracle
- Mid-level
- Office
- Flexible spending account
- Employee assistance program
Quick Apply
13d
Operations Manager - Engineering & Society (E&S) and Applied Mathematics (APMA)
University of Virginia —Charlottesville, VA
- $65,000 - $85,000 a year
- Online Application
- Mid-level
- Office
- University
Facilities and Events Associate
Apex Clean Energy —Charlottesville, VA
- Full-time
- Hospitality
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Waynesboro, VA
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
13d
Office Management Staff Officer - TS/SCI with CI Poly
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Bilingual Office Manager
Emanuel Tires of Virginia —Bremo Bluff, VA
- $24 an hour
- Email
- Office
- Driving
- Accounting
Quick Apply
4d

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Bookkeeper, AR and AP specialist
The Wilcher Group of Companies (Glass Doctor, LCC Enterprises, Glass Doctor) —Harrisonburg, VA
Skilled in journal entry creation, account analysis, budgeting support, and financial report writing. Oversee accounts payable functions such as processing…
$23.83 - $28.70 an hour
Quick Apply
3d
Office Manager
Vess Excavating —Charlottesville, VA
Construction, excavating, or contractor office experience. Record customer payments and deposits. Established excavating and construction company seeking an…
$20 - $35 an hour
Quick Apply
12d

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Office Administrator
The Kingswood Company —Columbus, OH
Answering phones according to company procedures and directing calls as instructed. Covering lunch schedules of our Sales and Account Coordinator teams by…
$23 - $27 an hour
Quick Apply
10d
Business Office Manager
Columbus Alzheimer's Care Center —Columbus, OH
Education: Bachelor’s degree in Business Administration, Accounting, Healthcare Administration, or a related field is preferred.
$58,000 - $62,000 a year
Quick Apply

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office manager jobs near charlottesville, va

Eye Clinic Office Manager

Crozet Eye Care, Optometrists
Crozet, VA

Quick Apply

Job Details

Full-time
From $65,000 a year
2 days ago

Benefits

Health insurance
Paid time off
Vision insurance
Employee discount
Professional development assistance
Retirement plan

Qualifications

Patient scheduling systems
Management
Team supervision
Coaching
Practice management software
HIPAA
De-escalation techniques
Metrics Reporting
Key Performance Indicators
Supervising experience
Medical records
Healthcare management
Leading team collaboration initiatives
Management reporting
Medical claims submission
Clinical team leadership
Budgeting
Community relationship building
Leadership
Medical terminology
Medical debt collection accounts
Communication skills
Time management

Full Job Description

Crozet Eye Care, Optometrists, a 20 year old, single-owner private practice, is accepting applications for an Office Manager.

Excellent opportunity to live in beautiful Central Virginia. This area provides all of the amenities of Northern Virginia and Richmond, with none of the hassle. You will love it!

Being founded on Christian values in 2006, Crozet Eye Care believes in treating others the way they would like to be treated, both staff and patients. As a team member, you will work together with others who have a sincere spirit of cooperation and teamwork. This spirit will not only help the practice continue to be a success, but also will promote a pleasant and rewarding work environment for all of us.

You will be a part of providing the ultimate in quality care for our patients. Our patients say we treat them like family. Our motto is, “Our promise is to make you and your eyes happy.” Every decision and every action taken by our team should be aimed at achieving this goal.

Position Summary

The Office Manager leads daily operations for an OD-owned optometry practice with 12–16 team members and both medical and vision billing. This role ensures excellent patient experience, efficient clinic/optical flow, strong team performance, healthy revenue cycle results, and compliance. The Office Manager partners with the Optometrist/Owner to execute practice goals and drive measurable growth.

Core Responsibilities

Practice Operations & Patient Experience

· Own the daily clinic “command center”: staffing coverage, room/tech flow, optical handoff, and schedule optimization.

· Maintain consistent standards for phone response, check-in/out, wait times, and service recovery.

· Build and enforce standard operating procedures (SOPs) for key workflows (new patient, medical visits, contact lens, optical, urgent care).

Team Leadership

· Hire, onboard, coach, and evaluate staff; run weekly huddles and structured 1:1s with team leads.

· Create cross-training and coverage plans to reduce single-point-of-failure roles.

· Manage timekeeping, PTO, attendance, and performance documentation with professionalism and fairness.

Medical + Vision Revenue Cycle Oversight

· Ensure strong processes for eligibility, authorizations, referrals, and pre-visit preparation (especially medical visits).

· Oversee accurate charge capture and documentation readiness (supporting provider templates and workflow).

· Manage claims submission, payment posting, denial resolution, appeals, and patient collections.

· Monitor AR aging, denial trends, and underpayments; coordinate corrective actions and training.

Financial & Performance Management

· Manage daily close: deposits, cash controls, reconciliations, and variance resolution.

· Track and report KPIs weekly/monthly; translate data into action plans.

· Support budgeting, expense control, vendor negotiation, and purchasing (clinical supplies, frames, contacts, office supplies).

Compliance, Risk, and Facilities

· Maintain HIPAA/privacy, OSHA/safety, and documentation standards; support audits and payer requests.

· Coordinate facility upkeep, equipment servicing, and IT/practice management system support.

· Maintain employee files and policy adherence; ensure incident reporting processes are followed.

Growth, Recall, and Marketing Execution

· Lead recall/reactivation systems and referral development (PCPs, specialists, local employers).

· Support community outreach, online reputation management, and promotions aligned with OD/Owner strategy.

Required Qualifications

· 4+ years in a medical office leadership role (optometry/ophthalmology preferred), with responsibility for both people and operations.

· Demonstrated success supervising a team

· Working knowledge of medical insurance billing/revenue cycle (claims, denials, AR management) and vision plan workflows.

· Comfort with practice management/EHR systems and KPI reporting.

· Strong interpersonal skills with ability to coach, hold accountability, and de-escalate patient concerns.

Preferred Qualifications

· Optometry experience including optical operations (frame/contact lens ordering, dispensary flow, optical capture).

· Familiarity with common vision plans (e.g., VSP) and medical payer appeals processes.

· Experience leading process improvement and building SOPs/training programs.

Key Performance Indicators (KPIs)

· Schedule utilization; cancellation/no-show rate; patient wait time and visit cycle time.

· AR days; percentage of AR > 90 days.

· Copay/estimate accuracy; underpayment recovery.

· Optical capture rate and revenue per encounter.

· Recall effectiveness and reactivation volume.

· Staff retention, training completion, and engagement.

Work Environment & Schedule

· In-office clinical setting; occasional evenings/weekends based on patient hours.

· Frequent standing/walking; occasional lifting of boxes (supplies, frames, contacts).

Compensation & Benefits

Competitive salary (based on experience) with potential bonus tied to defined KPIs. Benefits may include health coverage, retirement plan, paid time off, and employee eyewear/vision benefits.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

Employee discount
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Experience:

Clinical Management: 4 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in charlottesville, va

Eye Clinic Office Manager

Office Manager

Office Manager

Business Office Manager (BOM)

Office Manager

Front Office Manager

Medical Office Manager

Office Manager / Bookkeeper

Office Manager

OFFICE MANAGER - PARKS & REC

Assistant Front Office Manager (Luxury Resort | Forbes Standards)

Military Service - U.S. Air National Guard, Administration

Dental Office Manager

Office Manager/Bookkeeper

Operations Manager - Engineering & Society (E&S) and Applied Mathematics (APMA)

Facilities and Events Associate

Assistant Dental Office Manager

Office Management Staff Officer - TS/SCI with CI Poly

Bilingual Office Manager

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