Top 12 Business administrator Jobs in Charlottesville, Va

Contract Administrator
Innovative Refrigeration Systems —Lyndhurst, VA
- Full-time
- Microsoft Excel
- ERP systems
- Mid-level
- Paid jury duty
- AD&D insurance
Quick Apply
Intelligence Management Specialist
Leidos —Charlottesville, VA
- $139,100 - $251,450 a year
- Full-time
- 11+ years
- Office
- Master's degree
10d
Office Admin/Dispatcher
STEMMLE PLUMBING REPAIR INC —Charlottesville, VA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
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Administrative Assistant II (Procurement & Purchasing)
City of Charlottesville, VA —Charlottesville, VA
- $24.12 - $30.27 an hour
- Full-time
- Background check
- Writing skills
- Basic math
- Commuter assistance
- Paid holidays
8d
Graphic Designer-University of Virginia - Univ. of Virginia-Admin
Aramark —Charlottesville, VA
- Marketing
- Customer service
- Mid-level
Office Management Staff Officer - TS/SCI
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Senior Workday Security Administrator
University of Virginia —Charlottesville, VA
- Online Application
- Background check
- Computer science
- Computer Science
Infrastructure & Systems Engineer - Department of Technology
Albemarle County Public Schools —Charlottesville, VA
- $74,400 - $95,000 a year
- Weekends as needed
- Computer Science
- Data analysis skills
- Office
- Wellness program
- Health insurance
Senior Strategic Initiatives Officer - Active TS/SCI
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Master's degree
- Bachelor's degree
- Mentoring
- Paid holidays
- Disability insurance
Quick Apply
Mid Strategic Initiatives Officer - Active TS/SCI
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Master's degree
- Bachelor's degree
- Mentoring
- Paid holidays
- Disability insurance
Quick Apply

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Intelligence Management Specialist
Leidos —Charlottesville, VA
Master’s degree in intelligence, information management, business, national security, or related field; bachelor’s degree with additional experience may be…
$139,100 - $251,450 a year
10d
Senior Intelligence Management Specialist (NGIC FUSION)
Celestar Corporation —Charlottesville, VA
Provides a full range of support including but not limited to the administration and management of incoming RFIs, formal task actions, reports, and briefings,…
$97,000 - $158,000 a year
6d

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Administrative Professional 3
InGenesis —Columbus, OH
Completion of undergraduate core coursework in business administration, economics, computer science or related field with 16 semester hours or 24 quarter hours…
ERP Systems Admin
Omni One —Columbus, OH
Bachelor’s degree in business, Supply Chain, or related field is a plus. Experience with *BI tools* (Power BI, Qlik, Tableau, etc.).
$80,000 - $88,000 a year
Quick Apply
6h

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Contract Administrator

Innovative Refrigeration Systems -
Lyndhurst, VA

Quick Apply

Job Details

Full-time

Benefits

Paid jury duty
AD&D insurance
Paid holidays
Loan repayment program
Disability insurance
Health insurance
Dental insurance
Vision insurance
401(k) matching
Employee discount
Opportunities for advancement
Bereavement leave
Life insurance
Referral program
Paid sick time

Qualifications

Confidential information handling
Microsoft Excel
Productivity software

Full Job Description

Contract Administrator

Innovative Refrigeration Systems, Inc. is the leading provider of industrial refrigeration and process cooling solutions, delivering custom engineered systems utilizing natural refrigerants such as ammonia and CO₂. Through a fully integrated approach encompassing engineering, manufacturing, construction, commissioning, nationwide service, and advanced aftermarket solutions, Innovative supports customers across the food and beverage, cold storage, pharmaceutical, industrial manufacturing, and mission-critical infrastructure markets throughout North America and around the world.

Unlike traditional engineering firms, contractors, or equipment suppliers, Innovative performs engineering, manufacturing, construction, commissioning, service, and ongoing customer support entirely in-house. This integrated model provides employees the opportunity to support projects throughout the complete lifecycle, from concept and design through manufacturing, installation, startup, operation, optimization, modernization, and long-term system support.

Job Role:

The Contract Administrator is responsible for administering customer, subcontractor, and general contractor agreements that support Innovative's engineering, manufacturing, construction, and service operations. This role serves as the first point of review for incoming contracts, ensuring documents are complete, organized, and routed through the appropriate internal approval process.

In addition to contract administration, this position manages contractor licensing, business registrations, and compliance documentation required to support operations across all 50 states and Canada. The Contract Administrator works closely with Accounting and Project Management, to ensure contractual documentation and regulatory requirements are satisfied before work begins.

This position is designed for an organized, detail-oriented professional who is looking to build a long-term career in contract administration, and/or accounting within a growing design-build organization.

Key Duties:

Perform the first-level administrative review of customer, owner, subcontractor, general contractor, and vendor contracts for completeness and accuracy.

Coordinate contract review and approval workflows between Accounting and Project Management.

Track contracts from receipt through execution, ensuring required approvals are obtained in a timely manner.

Maintain organized electronic and physical contract files throughout the project lifecycle.

Prepare contract execution packages and distribute fully executed agreements to internal stakeholders.

Manage contractor licenses, business registrations, and qualification renewals across multiple states.

Coordinate licensing applications, renewals, and compliance filings with state agencies and regulatory organizations.

Maintain records supporting contractor compliance, business registrations, insurance certificates, and other required documentation.

Assist with contract amendments, change orders, lien waivers, and other commercial documentation as required.

Track contract deliverables, expiration dates, renewal requirements, and compliance deadlines.

Respond to internal requests regarding contract requirements, licensing status, and project documentation.

Support internal and external audits by providing contract and compliance documentation.

Identify missing documentation, administrative discrepancies, or compliance concerns and escalate issues to the appropriate stakeholders.

Maintain contract templates, standard forms, and document retention practices.

Continuously improve contract administration processes and document organization.

Requirements:

Degree in Business Administration, Accounting, Finance, Legal Studies, or a related field, or equivalent professional experience.

One to three years of experience in contract administration, accounting, project administration, compliance, legal administration, or a similar administrative role.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Ability to manage multiple priorities while maintaining accuracy.

Proficiency with Microsoft Office, particularly Word and Excel.

Ability to maintain confidential and sensitive information with professionalism and discretion.

Must be able to remain in a stationary position (seated or standing) for extended periods.

Occasionally may need to lift or carry items up to 25 pounds (e.g., office supplies, small equipment).

Preferences:

Experience supporting construction, engineering, manufacturing, or industrial organizations.

Familiarity with customer & vendor contracts, subcontract agreements, purchase orders, or commercial documentation.

Experience managing contractor licensing, registrations, and multi-state compliance requirements.

Experience working within an ERP system or document management platform.

Knowledge of industrial construction documentation, including certificates of insurance, lien waivers, and project closeout documentation.

Benefits:

In addition to a competitive base salary, we provide a comprehensive and employee-focused benefits package designed to support your financial security, health, and work–life balance:

Generous retirement plan with a dollar-for-dollar 401(k) match up to 15%

401(k) student loan repayment match up to 15%

Medical insurance with 75% of employee and family premiums covered by the company

Dental and vision insurance options

Optional supplemental insurance coverage

Short-term and long-term disability insurance

Accidental death and dismemberment (AD&D) coverage

Company-paid life insurance

Weekly pay

Competitive paid vacation and holiday time

Paid sick leave, bereavement leave, and jury duty leave

Employee referral bonus program

Opportunities for career advancement, professional development, training, and apprenticeship programs

Access to employee discounts on cell phone plans, vehicle rentals, and other eligible services

If you are driven to succeed and want to be part of a rapidly growing company at the forefront of the industry, apply today!

Work Location: In person

Quick Apply

Refine Your Search

business administrator jobs in charlottesville, va

Contract Administrator

Intelligence Management Specialist

Office Admin/Dispatcher

Administrative Assistant II (Procurement & Purchasing)

Graphic Designer-University of Virginia - Univ. of Virginia-Admin

Office Management Staff Officer - TS/SCI

Senior Workday Security Administrator

Infrastructure & Systems Engineer - Department of Technology

Senior Strategic Initiatives Officer - Active TS/SCI

Mid Strategic Initiatives Officer - Active TS/SCI

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