The Rector & Visitors of the University of Virginia Category Administrative Support Location Charlottesville, Virginia, United States of America Job Id R0086553
The University of Virginia Library is seeking an Intermediate Administrative Assistant in the Office of the Dean of Libraries. This position will provide a high level of clerical and administrative support to the University of Virginia Library’s Senior Leadership team and the Executive Assistant to the Dean of Libraries.
About the University of Virginia Library:
The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and personal enjoyment and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others.
The University of Virginia Library promotes a culture of respect, collaboration, accountability, and mutual understanding. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive.
The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. If you are excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.
Responsibilities
- Provide advanced, administrative coordination to support office operations and special projects.
- Arrange business travel, coordinate meetings, and support agenda management and expense tracking
- Compile data for preparation and editing for senior leaders
- Review and answer correspondence, screen callers and visitors, and handle confidential matters
- Manage electronic files and produce reports
- Serve as the point of contact for facility, equipment, or service calls.
- Organize meetings and materials for special events
- Secure the space, ensure the room is set up appropriately, select and order catering, arrange speaker travel, and facilitate honorarium payment.
- Use a business intelligence platform and MS Office business applications to monitor accounts and prepare expense reports.
- Supervision of Students
- Hiring, training, and assigning tasks
- In addition to the above job responsibilities, other duties may be assigned
Minimum Qualifications
Education: High School Diploma or equivalent required.
Experience: 1+ year of relevant experience required.
Preferred Qualifications
- Associate’s degree
- Prior experience providing administrative support to executives or senior leaders
- Demonstrated experience building, organizing, and maintaining Confluence site
- Proven experience coordinating events and managing travel arrangements
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary range: $19.23 - $25.00 per hour, commensurate with education and experience.
Position Type & Work Location
- This is a non-exempt-level, benefited position. Learn more about UVA benefits.
- This position is based in Charlottesville, VA, and must be performed fully on-site.
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
This position will remain open until filled.
Additional Requirements
- Background checks will be conducted on all new hires prior to employment
- This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0086553. Complete an application with the following documents:
- Resume
- Cover Letter – must be included to be considered. Letter should include your interest in the position and how your relevant experience pertains to this position and the UVA Library.
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Apply through your Workday profile by searching “Find Jobs.”
Reference Checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the application process, please contact Karon Harrington at [email protected]
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
