Top 19 Conference coordinator Jobs in Charlottesville, Va

Administrative Operations Coordinator of School Services
VIA Centers for Neurodevelopment —Charlottesville, VA
- Full-time
- School experience
- Mid-level
- Office
Quick Apply
Communications Manager - Public Relations
Albemarle County Public Schools —Charlottesville, VA
- $79,500 - $95,285 a year
- Full-time
- School experience
- Marketing
- 5 years
- Wellness program
- Health insurance
Manager Events(E)
Legends Global —Charlottesville, VA
- Extended hours
- Sales
- CAD
- Computer literacy
Office Management Staff Officer - TS/SCI
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
IT Enterprise Collaboration Coordinator
City of Charlottesville, VA —Charlottesville, VA
- $80,556.13 - $94,314.54 a year
- Weekends as needed
- Background check
- Clean driving record
- Computer Science
- Commuter assistance
- Paid holidays
14d
Accountant
Big Lick North LLC —Charlottesville, VA
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid holidays
- Disability insurance
Quick Apply
Clinical Research Coordinator, Varying Levels; Cardiovascular Medicine
University of Virginia —Charlottesville, VA
- Online Application
- Nursing
- Microsoft Excel
- Microsoft Outlook
2d
Resident Care Coordinator
Dogwood Village of Orange County —Orange, VA
- Ability to walk for extended periods
- Writing skills
- Mid-level
Pathways Adviser (Staff Wage)
University of Virginia —Charlottesville, VA
- $39,000 - $41,000 a year
- Weekends as needed
- Classroom
- No experience needed
- Mid-level
- Health insurance
Event Parking Operations Analyst-2
University of Virginia —Charlottesville, VA
- $21.00 - $23.75 an hour
- Weekends as needed
- Mid-level
- Office
- 3 years
Project Manager, National Security Data & Policy Institute - Environmental Security Technology Certification Program
University of Virginia —Charlottesville, VA
- $125,000 - $145,000 a year
- Online Application
- 3 years
- Master's degree
- Supervising experience
Research Radiochemist/Theranostics
University of Virginia —Charlottesville, VA
- Full-time
- English
- University
- Doctor of Philosophy
- Relocation assistance
Registered Nurse (RN) - Quality Improvement Coordinator, Perioperative Services
University of Virginia —Charlottesville, VA
- $67,859 - $135,718 a year
- Full-time
- Nursing
- Surgery
- RN License
- Disability insurance
- Relocation assistance
7d
Residential Case Manager
Elk Hill Farm Inc —Bremo Bluff, VA
- $53,000 - $59,000 a year
- Full-time
- CPR Certification
- Clean driving record
- Current TB test
- Tuition reimbursement
- 401(k) matching
Quick Apply
5h
Advanced Practice Provider (NP/PA/APP)- Interventional Cardiology/Electrophysiology PT
University of Virginia —Charlottesville, VA
- $55.82 - $82.29 an hour
- Part-time
- Nursing
- RN License
- PALS Certification
- Disability insurance
- Health insurance
2027-2028 Cardiothoracic Imaging Fellowship
University of Virginia —Charlottesville, VA
- Medicine
- University
- Senior level
2026-2027 Non-Invasive Cardiovascular Imaging Fellowship
University of Virginia —Charlottesville, VA
- Medicine
- University
- Senior level

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Communications Manager - Public Relations
Albemarle County Public Schools —Charlottesville, VA
Manages contracts and relationships with external vendors related to printing, mass communication tools, and graphic design tools;
$79,500 - $95,285 a year
Communications Manager, Office of the Vice Provost for Academic Outreach
University of Virginia —Charlottesville, VA
Advanced degree in Communications, Public Relations, Journalism, Higher Education, or a related field. Support student-led communications initiatives, supervise…
$65,000 - $72,000 a year

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Sr. Events Coordinator
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Work environments with individual and team spaces and the latest technology tools. Track budget costs and stay within the budget allocated for assigned shows.
Care Management Coordinator OhioRISE - Field - Northeast/Northwest Region Ohio
CVS Health —Columbus, OH
2+ years of experience in children's mental health, child welfare, developmental disabilities, juvenile justice, or a public sector human services or behavioral…
$21.10 - $40.90 an hour

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Administrative Operations Coordinator of School Services

VIA Centers for Neurodevelopment -
Charlottesville, VA

Quick Apply

Job Details

Full-time

Qualifications

School experience
Confidential information handling
Spreadsheets
High school diploma or GED
Driver's License
Productivity software
Cross-functional collaboration
Cross-functional communication

Full Job Description

Description:

Job Purpose

The Administrative Operations Coordinator is responsible for coordinating and managing daily administrative and operational functions to ensure the efficient operation of services at Charlottesville’s Center for Adolescent and Adult Services building. Responsibilities include reception and communications, records management, administrative operations, resource coordination, reporting and compliance activities, and support of school-wide initiatives. This position serves as a key operational partner to school leadership and reports directly to the Clinical Director.

Duties and Responsibilities

Reception and Communications

Answer multi-line phones and direct callers to appropriate personnel.
Answer general questions about VIA services or refer callers to appropriate personnel.
Greet and assist visitors, issue visitor badges, and escort visitors as appropriate.
Maintain a professional, welcoming, and organized front desk and lobby environment.
Manage incoming and outgoing mail, packages, donations, and financial documents.
Open and date stamp general correspondence.
Develop and distribute communications and school announcements to families and stakeholders.
Coordinate scheduling of meetings, interviews, conferences, and room reservations.
Alert appropriate personnel regarding facility, maintenance, and technology needs.
Provide operational support to other VIA locations and departments as needed.

Administrative Operations

Coordinate and support daily administrative operations of the school program.
Serve as an operational resource to school leadership, staff, families, and community partners.
Coordinate calendars, meeting logistics, and conference room scheduling.
Develop, proofread, and distribute communications to staff, families, and stakeholders.
Monitor shared administrative resources and ensure efficient utilization of school spaces and equipment.
Coordinate office supply inventory and purchasing requests.
Manage school vehicle scheduling and operational documentation.
Manage credit card distribution, receipt collection, and purchasing documentation.
Coordinate preparations for trainings, meetings, family events, and school functions.
Collaborate with facilities, information technology, and other departments to address operational needs.
Assist with implementation of school initiatives and special projects as assigned.

Records, Reporting, and Compliance

Coordinate the collection, organization, and maintenance of student records and administrative documentation.
Maintain student information systems and ensure data accuracy.
Coordinate annual consent forms and required student documentation.
Prepare, distribute, and track student progress reports, report cards, monthly narratives, and attendance reporting.
Coordinate Parent/Teacher conference scheduling and documentation.
Support annual reporting requirements and regulatory submissions.
Coordinate emergency drill documentation and emergency preparedness records.
Assist with accreditation, licensing, and quality assurance activities.
Collect, organize, and track program data, including parent satisfaction surveys, serious incident reporting, and restraint reporting requirements.
Conduct periodic audits of student records and administrative documentation to ensure compliance and accuracy.
Update emergency management plans, binders, and related documentation as required.

Position Type

This is a full-time position. Minimum travel among programs/locations may be required.

Requirements:

Qualifications

High school diploma or equivalent required
Valid driver’s license required
Two or more years of experience in administrative operations, office management, or school administrative support required
Demonstrate ability to coordinate multiple priorities in a fast-paced environment
Strong organizational, interpersonal, and problem-solving skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Powerpoint), Google, and Adobe products
Ability to maintain confidentiality and exercise sound judgment
Ability to work independently while collaborating effectively with leadership and cross-functional teams
Strong organizational and time management skills with attention to accuracy and detail

Direct Reports

This position does not have any direct reports.

Quick Apply

Refine Your Search

conference coordinator jobs in charlottesville, va

Administrative Operations Coordinator of School Services

Communications Manager - Public Relations

Manager Events(E)

Office Management Staff Officer - TS/SCI

IT Enterprise Collaboration Coordinator

Accountant

Clinical Research Coordinator, Varying Levels; Cardiovascular Medicine

Resident Care Coordinator

Pathways Adviser (Staff Wage)

Event Parking Operations Analyst-2

Project Manager, National Security Data & Policy Institute - Environmental Security Technology Certification Program

Research Radiochemist/Theranostics

Registered Nurse (RN) - Quality Improvement Coordinator, Perioperative Services

Residential Case Manager

Advanced Practice Provider (NP/PA/APP)- Interventional Cardiology/Electrophysiology PT

2027-2028 Cardiothoracic Imaging Fellowship

2026-2027 Non-Invasive Cardiovascular Imaging Fellowship

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