Top 11 Executive administrative assistant Jobs in Charlottesville, Va

Executive Assistant / Administrative Coordinator
Peter Johnson Builders —Charlottesville, VA
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Piedmont Virginia Community College —Albemarle County, VA
- $20 - $26 an hour
- Part-time
- Microsoft Outlook
- Inventory management
- Office
10d
Executive Assistant, School of Architecture Dean’s Office
University of Virginia —Charlottesville, VA
- $60,000 - $65,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
Part-Time Care Manager – Join Care is There!
Care is There Geriatric Care Management —Charlottesville, VA
- From $18 an hour
- Part-time
- Hybrid work
- Entry level
Quick Apply
3d
Administrative Specialist, Department of Mechanical and Aerospace Engineering
University of Virginia —Charlottesville, VA
- $26 - $35 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
10d
Administrative Generalist, Ehlers-Danlos Center
University of Virginia —Charlottesville, VA
- $62,500 - $68,500 a year
- Online Application
- Oracle
- HIPAA
- Mid-level
External Relations Assistant
Thomas Jefferson Foundation, Inc. —Charlottesville, VA
- $52,700 - $60,000 a year
- Weekends as needed
- Microsoft Outlook
- Word processing
- Writing skills
- Health insurance
- Dental insurance
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Administrative Assistant, Department of Pediatrics
University of Virginia —Charlottesville, VA
- $42,000 - $55,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Customer service
Development Assistant
Thomas Jefferson Foundation, Inc. —Charlottesville, VA
- $25.34 - $28.50 an hour
- Weekends as needed
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Staffing Coordinator - UVA Athletics - University of Virginia S&E
Aramark —Charlottesville, VA
? Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors.
$26 - $28 an hour
Executive Assistant / Administrative Coordinator
Peter Johnson Builders —Charlottesville, VA
Screen and prioritize incoming emails and phone calls while serving as the primary administrative liaison for the President/Owner. Job Type: Full-time, W-2.
$70,000 - $80,000 a year
Quick Apply

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Hybrid Executive Assistant - Mon - Fri - 8:30am-5:30pm
Williams Lea —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
$29.92 - $31.50 an hour
Administrative Professional 4
State of Ohio - Minority Health Commission —Columbus, OH
OR completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12…
$27.73 an hour
10d

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Executive Assistant / Administrative Coordinator

Peter Johnson Builders
Charlottesville, VA

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year

Benefits

401(k) 3% Match
Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Optimizing workflow processes
Meeting minutes
Project reporting
Correspondence management
Google Sheets
Google Docs
Google Drive
Phone communication
Workflow management (operations management method)
Operations coordination
Filing
Performance Reporting
Executive administrative support
Scanning
Metrics Reporting
Research
Mid-level
Phone call screening
3 years
Continuous improvement
Office supply ordering
Project task coordination
Presentation preparation
Technical troubleshooting support
Office management
Gmail
Google Calendar
Communication skills
Technical Proficiency
Editing

Full Job Description

Executive Assistant / Administrative Coordinator

Peter Johnson Builders

Location: Charlottesville, VA

Job Type: Full-time, W-2

Work Arrangement: Hybrid (approximately 50% in-office, 50% remote)

Peter Johnson Builders is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Administrative Coordinator to support our President/Owner in the day-to-day operations of our growing company. This hybrid position is based in Charlottesville, VA. Employees are expected to work approximately 50% of the time in our Charlottesville office and 50% remotely. Candidates must reside within a reasonable commuting distance and be available to work in the office as needed.

For more than 25 years, Peter Johnson Builders has earned a reputation for quality craftsmanship, integrity, and exceptional customer service. As a family-owned company, we value professionalism, trust, teamwork, and a commitment to excellence. We take pride in creating beautiful, functional spaces while fostering a collaborative and supportive work environment.

Responsibilities

Proactively manage complex calendars and resolve scheduling conflicts.
Screen and prioritize incoming emails and phone calls while serving as the primary administrative liaison for the President/Owner.
Conduct research, gather information, track action items, and ensure timely follow-through.
Prepare, edit, and format presentations, reports, correspondence, and other business documents.
Prepare meeting agendas, record meeting notes, and track follow-up items.
Coordinate and oversee special projects as assigned.
Enter, maintain, and analyze data using Microsoft Excel; update trackers and prepare simple reports.
Maintain task lists, reminders, and accountability systems to keep the President organized and on schedule.
Track operational performance metrics and prepare regular status reports.
Oversee daily office operations to ensure efficient workflow.
Provide guidance and support to administrative staff when needed.
Perform general office duties, including printing, scanning, filing, ordering office supplies, and providing basic technical support.
Demonstrate strong proficiency with Microsoft Office and Google Workspace (Drive, Docs, Sheets, Gmail, Calendar).

Qualifications

3+ years of experience in executive assistance, office administration, or administrative support.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities with exceptional attention to detail.
Ability to manage multiple priorities while meeting deadlines.
Proficiency with Microsoft Office and/or Google Workspace.
Experience creating templates, checklists, workflows, or process improvements.
Ability to work independently while maintaining professionalism and confidentiality.

Compensation & Benefits

Salary: $70,000 to $80,000 annually, based on qualifications and experience.

Benefits include:

Medical insurance
401(k) with a 3% employer match
Paid Time Off (PTO)

Equal Opportunity Employer

Peter Johnson Builders is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace where all employees are treated with respect and dignity.

Quick Apply

Refine Your Search

executive administrative assistant jobs in charlottesville, va

Executive Assistant / Administrative Coordinator

Administrative Assistant

Executive Assistant, School of Architecture Dean’s Office

Part-Time Care Manager – Join Care is There!

Administrative Specialist, Department of Mechanical and Aerospace Engineering

Administrative Generalist, Ehlers-Danlos Center

External Relations Assistant

Administrative Assistant, Department of Pediatrics

Development Assistant

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Executive Assistant / Administrative Coordinator

Peter Johnson Builders

Responsibilities

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Compensation & Benefits

Equal Opportunity Employer

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