Top 9 Executive assistant/office manager Jobs in Charlottesville, Va

Office Manager
Har-Tru, LLC —Zion, VA
- $53,000 - $64,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
SJ Investment Management —Charlottesville, VA
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
14d
Commercial Property Management Assistant
Thalhimer —Charlottesville, VA
- Full-time
- Computer literacy
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Special Education Coordinator
Albemarle County Public Schools —Charlottesville, VA
- $74,400 - $90,000 a year
- Full-time
- School experience
- Microsoft Excel
- Experience working with individuals with disabilities
Director of Project Management
Sun Tribe —Charlottesville, VA
- Weekends as needed
- Background check
- Construction site
- 5 years
- Disability insurance
- Health insurance
Construction Project Manager
Martin Horn —Charlottesville, VA
- $95,000 - $125,000 a year
- Full-time
- Construction site
- 5 years
- Bachelor's degree
- Health savings account
- Disability insurance
Quick Apply

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Office Manager

Har-Tru, LLC
Zion, VA

Quick Apply

Job Details

Full-time
$53,000 - $64,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Staff supervision
Confidential information handling
Microsoft Excel
Microsoft Outlook
Team leadership
Writing skills
Executive administrative support
Mentoring
Vendor relationship management
Microsoft Teams
Leading team collaboration initiatives

Full Job Description

Company Overview:

Har-Tru, LLC is a global sports company based in Charlottesville, VA. It is the world’s leading provider of clay court surfaces, tennis court consultation, court equipment and accessories. The company strives to help others build and maintain the best courts in the world, leveraging its products, knowledge, and experience to meet the needs of each customer most effectively. Har-Tru is active in the industry as an advocate for the sport and sponsor of tennis related activities.

Office Manager

Troy, Virginia | Full-Time | Exempt | On-Site I Reports to President | $53,000 – $64,000

About the Role

We are a growing sports company (~50 employees) headquartered in Troy, Virginia, seeking a highly organized and proactive Office Manager to serve as the operational backbone of our office and a trusted partner to the President. This is a dual-focus role that blends hands-on office and facilities management with high-level executive support — ideal for someone who thrives in a fast-paced, mission-driven environment and takes pride in making things run seamlessly.

The right candidate is a self-starter who anticipates needs before they arise, manages competing priorities with calm efficiency, and brings both operational discipline and professional polish to every interaction.

Key Responsibilities

Executive Support

Manage the President’s calendar, scheduling, and prioritization of meetings, calls, and commitments
Coordinate domestic and occasional travel arrangements including itineraries, accommodations, and expense reconciliation
Draft, proofread, and manage confidential correspondence, presentations, and reports on behalf of the President
Prepare agendas, briefing materials, and follow-up action items for leadership meetings
Responsibility of ongoing communications with IP Firm
Handle sensitive and confidential information with the highest level of discretion and professionalism

Office & Facilities Management

Oversee day-to-day office operations including supplies, equipment, mail, shipping, and workspace organization
Manage vendor relationships and service contracts (facilities, IT, cleaning, security, equipment maintenance)
Serve as the primary liaison for building management, coordinating maintenance requests and facility needs
Manage office budget line items, process invoices, and track expenses against budget
Ensure the office environment is professional, well-stocked, and operationally sound at all times
Lead the planning and logistics of internal company events, team meetings, and off-site gatherings

Team Leadership & Administrative Coordination

Supervise and support one or more administrative/office staff, providing day-to-day direction and mentorship
Coordinate cross-departmental administrative needs and ensure coverage during absences
Maintain and improve office systems, filing structures, and standard operating procedures
Support onboarding logistics for new hires in partnership with HR (workspace setup, equipment, office orientation)
Report Writing such as commission and royalty payments
Assist with special projects and company initiatives as directed by the President

Qualifications

Required

3–6 years of progressive experience in an executive assistant, office manager, or combined administrative role
Demonstrated experience supporting a C-suite or senior executive in a fast-paced environment
Proven ability to manage facilities, vendors, and office operations independently
Experience supervising or mentoring administrative support staff
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills; professional and polished in all interactions
High degree of discretion and sound judgment when handling sensitive or confidential matters
Bachelor’s degree in Business Administration or related field; equivalent experience considered

Preferred

Experience in a small company, startup, or entrepreneurial environment where adaptability is essential
Background in sports, athletics, or a mission-driven organization
Familiarity with expense management tools and basic budget tracking
Experience coordinating board or leadership-level meetings, including materials preparation and minutes

What We Offer

A high-visibility role at the heart of the company — you will work directly alongside the President and leadership team
The opportunity to build and shape office operations and culture as the company scales
Competitive base salary of $53,000 – $64,000, commensurate with experience
Annual performance bonus eligibility (3–7% of base salary)
Comprehensive benefits package including medical, dental, vision, and 401(k) with company match
Generous PTO policy with paid holidays
Professional development support and growth opportunities within a growing organization

Why you should apply:

If you are looking for a great company to work for with an excellent benefit package to include, paid holidays, PTO, affordable Healthcare plans, Dental, Vision, Life Insurance, STD/LTD and 401(k) with Company Match, then you should Join our Winning Team!

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer.

Quick Apply

Refine Your Search

executive assistant/office manager jobs in charlottesville, va

Office Manager

Administrative Assistant

Commercial Property Management Assistant

Special Education Coordinator

Director of Project Management

Construction Project Manager

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I want to receive the latest job alert for executive assistant/office manager in charlottesville, va

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Office Manager

Troy, Virginia | Full-Time | Exempt | On-Site I Reports to President | $53,000 – $64,000

About the Role

Executive Support

Office & Facilities Management

Team Leadership & Administrative Coordination

Qualifications

Required

Preferred

What We Offer

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