Top 11 Executive staff assistant Jobs in Charlottesville, Va

Executive Assistant, School of Architecture Dean’s Office
University of Virginia —Charlottesville, VA
- $60,000 - $65,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
Executive Assistant / Administrative Coordinator
Peter Johnson Builders —Charlottesville, VA
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Temporary Administrative Pool
University of Virginia —Charlottesville, VA
- $15.00 - $38.88 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Assistant
Piedmont Virginia Community College —Albemarle County, VA
- $20 - $26 an hour
- Part-time
- Microsoft Outlook
- Inventory management
- Office
12d
Administrative Specialist, Department of Mechanical and Aerospace Engineering
University of Virginia —Charlottesville, VA
- $26 - $35 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
13d
Administrative Assistant, Booker House
University of Virginia —Charlottesville, VA
- $20 - $24 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
11d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Virginia
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Assistant, Neurodevelopmental and Behavioral Pediatrics
University of Virginia —Charlottesville, VA
- $42,000 - $55,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
External Relations Assistant
Thomas Jefferson Foundation, Inc. —Charlottesville, VA
- $52,700 - $60,000 a year
- Weekends as needed
- Microsoft Outlook
- Word processing
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant, Department of Pediatrics
University of Virginia —Charlottesville, VA
- $42,000 - $55,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Assistant
SJ Investment Management —Charlottesville, VA
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply

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Executive Assistant, School of Architecture Dean’s Office

University of Virginia -
Charlottesville, VA

Apply Now

Job Details

Full-time
$60,000 - $65,000 a year

Benefits

Travel reimbursement

Qualifications

Report preparation
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Event planning logistics
Business travel arrangements
Finance
Procurement
Executive administrative support
Mid-level
Communication platforms
3 years
Bachelor's degree
Decision making
Desktop applications
Collaborative technology platforms
Office management
Managing executive calendars
Leadership
Cloud storage services
Communication skills
Logistics planning

Full Job Description

Location Charlottesville, Virginia, United States of America Category Administrative Support The Rector & Visitors of the University of Virginia Job Id R0085245 Job Type Full time

JOB DESCRIPTION

The School of Architecture at the University of Virginia invites applications for Executive Assistant to support Dean’s office operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean’s office.

At the UVA School of Architecture, our mission is to shape the next generation of innovative leaders, thinkers, designers, and makers who are driven by a shared sense of service as a public university to make the world a better place. The School of Architecture, comprised of four interrelated but distinct disciplines, provides a rich setting for professional education, leading to undergraduate and graduate degrees in Architecture, Architectural History, Landscape Architecture, and Urban and Environmental Planning. For more information about the School of Architecture and its academic programs, please visit our website.

Responsibilities

Manages the daily operations and administrative functions of the Dean's Office. Supports strategic goals and ensures smooth School operations
Ensures efficiency of Dean's Office operations, especially for the Dean, Associate Dean of Finance, Associate Dean of Academics and Chief of Staff
Has good knowledge of administrative procedures. Ability to analyze and present information.
Manages schedule and travel and reimbursements for the Dean
Provides procurement and related administrative support to the Finance Unit
Supports administrative aspects of School processes, coordinating across multiple units
Manages schedules of School-wide meetings
Leads logistics for major events in the Dean’s Office and School
Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box)

This position requires a collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team. The successful candidate will exercise discretion and sound judgment when handling confidential and personnel matters and thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service.

Minimum Qualifications

Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience: 3+ years of relevant experience required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Hiring Range: $60,000 - $65,000, commensurate with education and experience.

Position Type & Work Location

This is an exempt-level, benefited position. Learn more about UVA benefits.
This position is based in Charlottesville, VA, and primarily performed on-site. It is eligible for a hybrid schedule based on performance, operational needs and in accordance with UVA’s remote work guidelines.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0085245. Complete an application with the following documents:

Resume
Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, [email protected].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

Apply Now

Refine Your Search

executive staff assistant jobs in charlottesville, va

Executive Assistant, School of Architecture Dean’s Office

Executive Assistant / Administrative Coordinator

Temporary Administrative Pool

Administrative Assistant

Administrative Specialist, Department of Mechanical and Aerospace Engineering

Administrative Assistant, Booker House

Military Service - U.S. Air National Guard, Administration

Administrative Assistant, Neurodevelopmental and Behavioral Pediatrics

External Relations Assistant

Administrative Assistant, Department of Pediatrics

Administrative Assistant

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