Top 19 Implementation coordinator Jobs in Charlottesville, Va

Administrative Operations Coordinator of School Services
VIA Centers for Neurodevelopment —Charlottesville, VA
- Full-time
- School experience
- Mid-level
- Office
Quick Apply
5d
Program Coordinator - Seasonal
WorldStrides —Charlottesville, VA
- Seasonal
- Remote
- Mid-level
- Travel
- US work authorization
Quick Apply
Transit Safety, Security, and Training Coordinator
City of Charlottesville, VA —Charlottesville, VA
- $75,296.00 - $92,206.40 a year
- Weekends as needed
- Background check
- Clean driving record
- Basic math
- Commuter assistance
- Paid holidays
Project Coordinator/Designer, National Security Data & Policy Institute - Environmental Security Technology Certification Program
University of Virginia —Charlottesville, VA
- $70,000 - $90,000 a year
- Multiple hires
- Mid-level
- Master's degree
- Analysis skills
AI Literacy and Action Lab Program Coordinator, UVA Library
University of Virginia —Charlottesville, VA
- $74,000 - $85,000 a year
- Online Application
- Research
- Mid-level
- University
Medical Education Programs Coordinator, Nephrology
University of Virginia —Charlottesville, VA
- Online Application
- Mid-level
- 3 years
- High school diploma or GED
Medical Education Programs Coordinator, Cardiology
University of Virginia —Charlottesville, VA
- Online Application
- Mid-level
- 3 years
- High school diploma or GED
Curriculum Coordinator, School of Medicine
University of Virginia —Charlottesville, VA
- $50,000 - $55,000 a year
- Online Application
- Office
- High school diploma or GED
- University
Marketing Coordinator
Tiger Fuel Company —Charlottesville, VA
- $24 - $27 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
Transplant Coordinator - Post Heart
University of Virginia —Charlottesville, VA
- $94,952.00 - $125,465.60 a year
- Weekends as needed
- Nursing
- RN License
- Bachelor of Science
- Disability insurance
- Health insurance
Special Education Coordinator
Albemarle County Public Schools and Local Government —Charlottesville, VA
- $74,400 - $90,000 a year
- Full-time
- School experience
- Microsoft Excel
- Working with individuals with disabilities
Lab Coordinator (Staff Wage)
University of Virginia —Charlottesville, VA
- $32 an hour
- Part-time
- Mid-level
- 3 years
- University
Store PT Marketing Coordinator
HABITAT FOR HUMANITY INTERNATIONAL INC —Charlottesville, VA
- $18 an hour
- Part-time
- Writing skills
- Merchandising
- Mid-level
Registered Nurse (RN) - System Value Analysis Coordinator (Supply Chain)
University of Virginia —Charlottesville, VA
- $82,700.80 - $132,329.60 a year
- Full-time
- Nursing
- RN License
- 5 years
- Disability insurance
- Health insurance
Complex Care Coordinator (RN) - Acute Care Pediatrics
University of Virginia —Charlottesville, VA
- $85,820.80 - $113,401.60 a year
- Full-time
- Acute care
- Nursing
- RN License
- Disability insurance
- Health insurance
Registered Nurse Coordinator (RNCC) – Cancer Center (Wage)
University of Virginia —Charlottesville, VA
- $41.26 - $54.52 an hour
- Part-time
- Nursing
- RN License
- Bachelor of Science
EH&S Coordinator
Top Wood Jobs —United States
- $70,000 - $110,000 a year
- Online Application
- Mentoring
- Senior level
- Associate's degree
- Relocation assistance

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Administrative Operations Coordinator of School Services

VIA Centers for Neurodevelopment -
Charlottesville, VA

Quick Apply

Job Details

Full-time
5 days ago

Qualifications

School experience
Confidential information handling
Spreadsheets
High school diploma or GED
Driver's License
Productivity software
Cross-functional collaboration
Cross-functional communication

Full Job Description

Description:

Job Purpose

The Administrative Operations Coordinator is responsible for coordinating and managing daily administrative and operational functions to ensure the efficient operation of services at Charlottesville’s Center for Adolescent and Adult Services building. Responsibilities include reception and communications, records management, administrative operations, resource coordination, reporting and compliance activities, and support of school-wide initiatives. This position serves as a key operational partner to school leadership and reports directly to the Clinical Director.

Duties and Responsibilities

Reception and Communications

Answer multi-line phones and direct callers to appropriate personnel.
Answer general questions about VIA services or refer callers to appropriate personnel.
Greet and assist visitors, issue visitor badges, and escort visitors as appropriate.
Maintain a professional, welcoming, and organized front desk and lobby environment.
Manage incoming and outgoing mail, packages, donations, and financial documents.
Open and date stamp general correspondence.
Develop and distribute communications and school announcements to families and stakeholders.
Coordinate scheduling of meetings, interviews, conferences, and room reservations.
Alert appropriate personnel regarding facility, maintenance, and technology needs.
Provide operational support to other VIA locations and departments as needed.

Administrative Operations

Coordinate and support daily administrative operations of the school program.
Serve as an operational resource to school leadership, staff, families, and community partners.
Coordinate calendars, meeting logistics, and conference room scheduling.
Develop, proofread, and distribute communications to staff, families, and stakeholders.
Monitor shared administrative resources and ensure efficient utilization of school spaces and equipment.
Coordinate office supply inventory and purchasing requests.
Manage school vehicle scheduling and operational documentation.
Manage credit card distribution, receipt collection, and purchasing documentation.
Coordinate preparations for trainings, meetings, family events, and school functions.
Collaborate with facilities, information technology, and other departments to address operational needs.
Assist with implementation of school initiatives and special projects as assigned.

Records, Reporting, and Compliance

Coordinate the collection, organization, and maintenance of student records and administrative documentation.
Maintain student information systems and ensure data accuracy.
Coordinate annual consent forms and required student documentation.
Prepare, distribute, and track student progress reports, report cards, monthly narratives, and attendance reporting.
Coordinate Parent/Teacher conference scheduling and documentation.
Support annual reporting requirements and regulatory submissions.
Coordinate emergency drill documentation and emergency preparedness records.
Assist with accreditation, licensing, and quality assurance activities.
Collect, organize, and track program data, including parent satisfaction surveys, serious incident reporting, and restraint reporting requirements.
Conduct periodic audits of student records and administrative documentation to ensure compliance and accuracy.
Update emergency management plans, binders, and related documentation as required.

Position Type

This is a full-time position. Minimum travel among programs/locations may be required.

Requirements:

Qualifications

High school diploma or equivalent required
Valid driver’s license required
Two or more years of experience in administrative operations, office management, or school administrative support required
Demonstrate ability to coordinate multiple priorities in a fast-paced environment
Strong organizational, interpersonal, and problem-solving skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Powerpoint), Google, and Adobe products
Ability to maintain confidentiality and exercise sound judgment
Ability to work independently while collaborating effectively with leadership and cross-functional teams
Strong organizational and time management skills with attention to accuracy and detail

Direct Reports

This position does not have any direct reports.

Quick Apply

Refine Your Search

implementation coordinator jobs in charlottesville, va

Administrative Operations Coordinator of School Services

Program Coordinator - Seasonal

Transit Safety, Security, and Training Coordinator

Project Coordinator/Designer, National Security Data & Policy Institute - Environmental Security Technology Certification Program

AI Literacy and Action Lab Program Coordinator, UVA Library

Medical Education Programs Coordinator, Nephrology

Medical Education Programs Coordinator, Cardiology

Curriculum Coordinator, School of Medicine

Marketing Coordinator

Transplant Coordinator - Post Heart

Special Education Coordinator

Lab Coordinator (Staff Wage)

Store PT Marketing Coordinator

Registered Nurse (RN) - System Value Analysis Coordinator (Supply Chain)

Complex Care Coordinator (RN) - Acute Care Pediatrics

Registered Nurse Coordinator (RNCC) – Cancer Center (Wage)

EH&S Coordinator

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