Top 101 Office assistant business assistant Jobs in Charlottesville, Va

Office Administrator
RHOBACK —Charlottesville, VA
- Full-time
- Mid-level
- Office
- 2 years
Video Court-Inmate Hearings Corporal
Albemarle-Charlottesville Regional Jail —Charlottesville, VA
- $54,600 - $96,992 a year
- Full-time
- Background check
- Clean driving record
- Basic math
- Health savings account
- Health insurance
8d
OT / Occupational Therapist - Home Health
Adoration Health —Charlottesville, VA
- $95,000 - $110,000 a year
- Full-time
- CPR Certification
- BLS Certification
- Basic math
- Mileage reimbursement
- Health insurance
Tax / Office Administrator
Wealth Prosperity Group LLC —Orange, VA
- From $35,000 a year
- Full-time
- CPA
- Office
- QuickBooks
- Paid time off
- Professional development assistance
Quick Apply
Research & Development Assistant - Lamination Coordinator
The Lycra Company LLC —Waynesboro, VA
- $29.52 - $38.84 an hour
- Overtime
- Microsoft Word
- Ability to climb stairs
- Ability to sit for extended periods
Quick Apply
Field Reimbursement Manager
McKesson —Virginia
- $80,300 - $133,800 a year
- Clean driving record
- Computer literacy
- Research
Store Shift Lead
Joe's Kwik Mart —Orange, VA
- $15 an hour
- Part-time
- Ability to walk for extended periods
- Mid-level
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant, Department of Pediatrics
University of Virginia —Charlottesville, VA
- $42,000 - $55,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Assistant, Booker House
University of Virginia —Charlottesville, VA
- $20 - $24 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
Office Associate - Albemarle High School
Albemarle County Public Schools —Charlottesville, VA
- $20.40 - $24.50 an hour
- Full-time
- High school
- English
- Office
- Wellness program
- Health insurance
Administrative Assistant (PCT)
DAVITA —Charlottesville, VA
- $17.50 - $29.00 an hour
- Part-time
- Hospital
- High school diploma or GED
- Clinic
- Paid training
- Health insurance
2d
Intermediate Administrative Assistant, UVA Library
University of Virginia —Charlottesville, VA
- $19.23 - $25.00 an hour
- Online Application
- Mid-level
- Office
- Microsoft Office
8h
Senior Administrative Assistant, Department of Pathology
University of Virginia —Charlottesville, VA
- $25 - $30 an hour
- Online Application
- Mid-level
- Office
- 3 years
Utility Assistant Registrar
County Of Albemarle —Charlottesville, VA
- $26.24 - $29.00 an hour
- Overtime
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
1d
Academic Administrative Assistant, School of Data Science
University of Virginia —Charlottesville, VA
- $21.63 - $23.07 an hour
- Online Application
- Bachelor of Science
- Office
- Residential
8h
Organizing Assistant (Charlottesville)
Abundance Organizing —Charlottesville, VA
- $18 - $28 an hour
- Part-time
- Computer literacy
- Office
- Travel
- Paid time off
- On-the-job training
Quick Apply
1d
Purchasing Assistant - HUBZone
GovSmart —Charlottesville, VA
- $50,000 - $52,000 a year
- Full-time
- Office
- High school diploma or GED
- Math
- Health savings account
- Paid holidays
Quick Apply
Assistant Emergency Management Coordinator
County Of Albemarle —Charlottesville, VA
- $93,543.65 - $103,390.35 a year
- Extended hours
- Military
- Writing skills
- Office
- Paid holidays
- Health insurance
10d
Assistant Project Manager
Sun Tribe —Charlottesville, VA
- Weekends as needed
- Background check
- Construction site
- Pass drug screening
- Disability insurance
- Health insurance
Temporary Finance/Accounting Pool
University of Virginia —Charlottesville, VA
- $15.00 - $38.88 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service

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Office Administrator

RHOBACK -
Charlottesville, VA

Apply Now

Job Details

Full-time

Qualifications

Confidential information handling

Full Job Description

The Role

The Office Administrator will be responsible for ensuring the smooth day-to-day operation of our corporate office. This role is ideal for someone who thrives in a fast-paced, evolving environment, can wear many hats, and enjoys building processes from the ground up. A core part of this role includes owning calendar management across the organization and supporting our 3 founders with scheduling and administrative needs. This role ensures smooth office functioning, strengthens internal communication, and supports key administrative processes that help our teams deliver exceptional customer experiences. The ideal candidate is organized, resourceful, and comfortable working in a fast-paced environment.

What You’ll Do

Manage all front-of-office functions including reception, mail, supplies, and vendor relationships, including managing shipping vendor relationships
Maintain a clean, organized, and welcoming office environment, incuding recycling and managing disposal
Coordinate facility needs including maintenance, repairs, and office equipment
Oversee office supply inventory and manage purchasing within budget
Prepare and distribute internal communications, memos, and company announcements
Maintain organized filing systems — both digital and physical — ensuring document accuracy and compliance
Serve as the primary calendar manager for all 3 founders, owning their scheduling end-to-end including internal meetings, external appointments, and recurring syncs
Proactively resolve scheduling conflicts and prioritize the founders' time in alignment with company priorities
Coordinate travel arrangements for the founders including flights, accommodations, ground transportation, and itineraries
Act as a trusted point of contact on behalf of the founders for internal and external stakeholders
Manage the office-wide shared calendar, ensuring visibility into company events, holidays, team meetings, and key deadlines
Partner with the Founders on holiday events/gifting for employees and Rhoback partners
Coordinate meeting room bookings and ensure spaces are prepared and equipped ahead of time
Assist HR with onboarding logistics for new hires (workspace setup, equipment, welcome materials)
Help coordinate company events, team lunches, offsites, and recognition programs, including the Warehouse team during high volume sales events, e.g. Longest Day of the Year, Black Friday
Serve as a point of contact for employee questions related to office policies and procedures
Lead the planning and execution of office and company events, including larger team meetings, and milestone celebrations
Serve as the primary liaison with the Leasing Manager to coordinate office needs, lease-related logistics, and facility communications
Partner with IT to manage office technology, equipment provisioning, troubleshooting escalations, and onboarding/offboarding tech setup
Collaborate with cross-functional teams to align on shared initiatives and ensure seamless day-to-day coordination
Support cross-functional teams with product samples
Support the delivery of an exceptional customer experience by ensuring internal operations and communications run efficiently behind the scenes, including supporting Warehouse and local Retail location
Identify inefficiencies in administrative workflows and recommend improvements
Help develop and document office policies and SOPs as the company grows
Support cross-functional projects and special initiatives as assigned
Assist with office vendor contract tracking and basic budget reconciliation

What We’re Looking For

2–4 years of experience in an office administration, operations, or executive assistant role
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite
Demonstrated ability to exercise discretion and handle highly confidential information with professionalism and integrity — particularly in close support of senior leadership
Exceptional attention to detail with a commitment to accuracy across all tasks, from calendar management to document preparation
Comfort operating in ambiguity; able to make sound judgments, adapt quickly, and stay organized in a fast-changing, high-growth environment

What Success Looks Like

You know the office rhythms, have built key relationships, and own calendar support for the Founders.
You are the go-to for office operations, the founders' schedules run smoothly, and the organization trusts you.
You have improved at least one core process, executed a company event, and are a strong partner to IT, Leasing, and cross-functional team. The office runs better because you're in it.

Education and Experience

Experience in a retail, consumer goods, or multi-location company environment
Familiarity with tools such as Teams, Microsoft Office Suite or similar platforms
Familiarity and literacy with IT/technology
Experience supporting high level leaders
Exposure to a high-growth or scaling business

Physical Requirement (if applicable)

This role may invole performing job-related tasks that occasionally require physical activity, such as lifting, pushing, or pulling items 10 lbs or more, with our without reasonable accommodation. (include for all warehouse and retail roles, determine if relevant for office roles)

This job description is not designed to cover or contain a comprehensive list of duties, activities, or responsibilities of this position. Duties, responsibilities, and activities may change, or new ones assigned at any time with or without notice.

Company Mission: Rhoback is a community of passionate and motivated people looking to generate positivity, bring people together, and inspire activity by creating high quality products and engaging content for those who seek inspiration, motivation, and connection with a #craveactivity mentality.

Apply Now

Refine Your Search

office assistant business assistant jobs in charlottesville, va

Office Administrator

Video Court-Inmate Hearings Corporal

OT / Occupational Therapist - Home Health

Tax / Office Administrator

Research & Development Assistant - Lamination Coordinator

Field Reimbursement Manager

Store Shift Lead

Administrative Assistant, Department of Pediatrics

Administrative Assistant, Booker House

Office Associate - Albemarle High School

Administrative Assistant (PCT)

Intermediate Administrative Assistant, UVA Library

Senior Administrative Assistant, Department of Pathology

Utility Assistant Registrar

Academic Administrative Assistant, School of Data Science

Organizing Assistant (Charlottesville)

Purchasing Assistant - HUBZone

Assistant Emergency Management Coordinator

Assistant Project Manager

Temporary Finance/Accounting Pool

I want to receive the latest job alert for office assistant business assistant in charlottesville, va

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