Top 18 Office manager Jobs in Charlottesville, Va

Firm Administrator
Robinson, Farmer, Cox Associates —Charlottesville, VA
- From $150,000 a year
- Full-time
- CPA
- 5 years
- Office
- Health savings account
- Health insurance
Quick Apply
5d
Dental Office Manager
Specialized Dental Partners —Charlottesville, VA
- $55,000 - $70,000 a year
- Full-time
- Background check
- Dental office
- OSHA
- Dental insurance
- 401(k)
Quick Apply
Office Coordinator & Administrative Assistant
Investure —Charlottesville, VA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Salesforce
- 401(k)
Quick Apply
3d
Administrative Services Director
The Lodge At Old Trail —Crozet, VA
- From $60,000 a year
- Full-time
- Management
- 5 years
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
LAUNDRY/CANTEEN/OFFICE SUPPLY COORDINATOR
Albemarle-Charlottesville Regional Jail —Charlottesville, VA
- $43,092 - $69,111 a year
- Sales
- High school diploma or GED
- Driver's License
2d
Office Administrator
RHOBACK —Charlottesville, VA
- Full-time
- Mid-level
- Office
- 2 years
Medical Office Coordinator
University of Virginia —Charlottesville, VA
- $20 - $22 an hour
- Overtime
- Word processing
- Writing skills
- Pass drug screening
Office Manager
Roman Catholic Diocese of Richmond —Charlottesville, VA
- Full-time
- Mid-level
- Office
- Contracts
Office & HR Coordinator
Evestia Clinical —Charlottesville, VA
- Email
- Hybrid work
- Mid-level
- Office
- Neurology
- Wellness program
- Disability insurance
Quick Apply
5d
Firm Administrator
Robinson Farmer Cox Associates —Charlottesville, VA
- CPA
- 5 years
- Office
- Health insurance
- Dental insurance
5d
Office Management Staff Officer - TS/SCI
ENS Solutions, LLC —Charlottesville, VA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Office Administrator
Cove Presbyterian Church —Covesville, VA
- From $14,500 a year
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Office
- Paid time off
- Flexible schedule
Quick Apply
Networks Coordinator - Office of African-American Affairs
University of Virginia —Charlottesville, VA
- $50,000 - $55,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
IACUC Coordinator, Animal Care and Use Program, Office of the Vice President for Research
University of Virginia —Charlottesville, VA
- $46,000 - $69,000 a year
- Online Application
- Customer service
- Writing skills
- Mid-level
13d
Office Assistant Bilingual
Molly Maid of Charlottesville —Charlottesville, VA
- $18 - $22 an hour
- Full-time
- Spanish
- English
- Mid-level
- Paid holidays
- Health insurance
Quick Apply

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Firm Administrator

Robinson, Farmer, Cox Associates -
Charlottesville, VA

Quick Apply

Job Details

Full-time
From $150,000 a year
5 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Gym membership
Professional development assistance
Life insurance

Qualifications

Vendor relationship building
Accounting systems
Master's degree
Bachelor's degree
Business Administration
Productivity software
Office management
Master of Business Administration
Project leadership

Full Job Description

About Robinson, Farmer, Cox Associates:Robinson, Farmer, Cox (RFC) was founded in 1953, as a Firm of Certified Public Accountants. RFC provides tax preparation and consultation, financial statement audits and consulting services throughout Virginia across five offices. RFC serves governments, individuals, businesses, and non-profit entities recognizing that each client is unique and important.

Position Overview

The CPA Firm Administrator is a key leadership role responsible for the operational, administrative, and financial management of the firm. This individual ensures that the firm runs efficiently, staff are supported, clients receive outstanding service, and the partners can focus on strategic growth and service to clients. The role requires a blend of leadership, financial acumen, process optimization, and interpersonal skills. The Firm Administrator will act as the central point of coordination across all offices and departments, balancing day-to-day operational responsibilities with long-term strategic initiatives.

Key Responsibilities

Operational Management

Oversee the daily operations of the firm, firm-wide events, scheduling, office communications, and workflow management.
Monitor and optimize internal processes to ensure efficiency, accuracy, and compliance.
Manage relationships and contracts with key vendors, service providers, and technology partners to support firm operations.
Serve as the primary point of contact for IT support and software vendors to ensure seamless technology operations.
Assist with partners meetings, including agenda development, materials presentation and coordination with all partners.
Provide coordination and supervision over IT security, backups and updates. Work closely with the Firm’s Network Administrator.

Human Resources & Staff Leadership

Assist the HR Manager to develop and implement staff policies, performance evaluations, and professional development programs.
Foster a positive, collaborative, and professional office culture.

Client & Engagement Management

Support partners in managing client engagements, ensuring deadlines, deliverables, and expectations are met.
Assist and serve as a point of contact for the firm’s legal counsel
Monitor client satisfaction and implement improvements in service delivery.

Compliance & Risk Management

Ensure the firm complies with federal, state, and local regulatory and oversight bodies, including VBOA, IRS and AICPA requirements.
Maintain confidentiality and security of sensitive client and firm information.
Oversee internal controls, including technology and financial processes, and document retention policies.

Strategic Leadership & Growth Support

Collaborate with partners on long-term strategic planning, business development initiatives, and operational improvements.
Oversee and facilitate general marketing activities including social media, website updates and marketing materials
Analyze operational data to identify trends, inefficiencies, and growth opportunities.
Participate in implementing new technologies, service lines, or practice management tools.
Provide representation and participate on behalf of the Firm as part of industry related meetings, organizations and societies.

Required Qualifications

Bachelor’s degree in Business Administration and Management, Accounting, Legal Finance, or a related field; MBA, CPA or JD preferred.
Minimum of 5 years of experience in office management, accounting firm operations, or administrative leadership.
Strong understanding of accounting and tax workflows, financial management, and firm operations.
Proficiency with accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
Demonstrated leadership, organizational, and project management skills.
Excellent written and verbal communication abilities.
High level of discretion, integrity, and professionalism.

Preferred Qualifications

Experience in a CPA or professional services firm environment.
Familiarity with payroll, HR, and benefits administration.
Knowledge of regulatory compliance and audit processes.
Experience with CRM or practice management software.

Why Should You Join Our Team?

At RFC, you will have the opportunity to challenge yourself, share your expertise, and grow professionally. We are committed to helping our team thrive by fostering a supportive, family-oriented environment. By equipping our staff with the tools they need to succeed, we are able to provide exceptional service to our clients.We understand that navigating the hiring process or changing career paths can be challenging, and we strive to make the transition as seamless as possible. Our offices operate as close-knit team environments that encourage meaningful relationships between staff and management, allowing everyone to grow both personally and professionally.

While at RFC, You’ll Enjoy…

100% employer-paid health insurance
Dental and vision insurance
Life insurance
Retirement Plan (401K)
Paid Time Off (PTO)
Gym reimbursement
Professional development opportunities

Pay: From $150,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

Application Question(s):

What are your salary expectations for this role?
Are you willing to work on-site and travel between offices?
Have you worked in a CPA firm, public accounting firm, law firm, or another professional services organization?
Do you have experience managing multiple priorities, departments, or office locations simultaneously?
Do you have at least five years of experience in office administration, operations management, or leadership within a professional services environment?

Education:

Master's (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in charlottesville, va

Firm Administrator

Dental Office Manager

Office Coordinator & Administrative Assistant

Administrative Services Director

LAUNDRY/CANTEEN/OFFICE SUPPLY COORDINATOR

Office Administrator

Medical Office Coordinator

Office Manager

Office & HR Coordinator

Firm Administrator

Office Management Staff Officer - TS/SCI

Office Administrator

Networks Coordinator - Office of African-American Affairs

IACUC Coordinator, Animal Care and Use Program, Office of the Vice President for Research

Office Assistant Bilingual

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