The University of Virginia Office of the Vice President for Research is seeking a highly organized and customer-focused professional to serve as an Institutional Animal Care and Use Committee (IACUC) Coordinator. The IACUC supports the ethical and regulatory oversight of vertebrate animals used in University research, teaching, and testing as part of UVA's Animal Care and Use Program (ACUP).
Reporting to the IACUC Director, the IACUC Coordinator provides administrative and operational support for committee activities, protocol administration, records management, office communications, semiannual inspections and program reviews, purchasing, and other ACUP functions. The Coordinator serves as an initial resource for investigators, research staff, committee members, and institutional partners regarding submission processes, committee procedures, deadlines, and office operations.
This position is well suited for an individual who enjoys coordinating detailed processes, managing multiple priorities, and working collaboratively with faculty, researchers, veterinarians, committee members, and compliance professionals. The successful candidate will demonstrate excellent organization, attention to detail, responsive communication, sound judgment, and a commitment to exceptional service. Training in IACUC requirements, institutional procedures, and specialized systems will be provided.
This position will be hired at either a level 1 or level 2, depending on qualifications.
Key Responsibilities:
Meeting Coordination and Committee Support
Coordinates IACUC meetings and related committee activities, including meeting logistics, preparation and distribution of materials, attendance and quorum support, documentation of proceedings, and follow-up communication. Provides administrative support for committee training, educational programs, outreach, and other Animal Care and Use Program activities.
Records Management and Office Administration
Maintains accurate, complete, secure, and readily retrievable IACUC records and administrative documentation in accordance with institutional policies and applicable regulatory requirements. Supports database administration, document control, records reconciliation, confidentiality, and preparation for audits, inspections, accreditation activities, and regulatory reviews. Manages Shared IACUC Inbox and provides timely response and direction to appropriate personnel as needed.
Semiannual Program Review and Inspection Support
Provides administrative and logistical support for semiannual facility inspections and program reviews, including scheduling, preparation of materials, documentation, communication, and tracking of follow-up activities. Assists with preparations for accreditation reviews, regulatory visits, and other assessments of the Animal Care and Use Program.
Protocol Submission Processing and Regulatory Support
Supports the administrative processing and tracking of protocol submissions from initial receipt through approval and post-review communication. Assists investigators with submission procedures and electronic systems, coordinates routine communications among review partners, and maintains accurate and timely protocol records, notifications, and correspondence.
Purchasing and Administrative Operations
Coordinates routine purchasing and related administrative transactions in accordance with University policies and procedures. Maintains operational resources and financial documentation and supports travel, meeting expenses, reimbursements, office procedures, forms, templates, and other administrative needs.
Special Projects and Other Duties
Supports departmental initiatives, special projects, process improvements, and development of office procedures and resources. Cross-trains in essential IACUC Office functions to promote continuity of operations and performs additional responsibilities as assigned by the IACUC Director.
The ideal candidate will have the following skills and abilities:
-
Excellent organizational and time-management skills, with the ability to manage multiple priorities and recurring deadlines.
-
Strong attention to detail and commitment to accurate, complete, and timely work.
-
Clear, professional, and customer-focused written and verbal communication skills.
-
Ability to follow established procedures, recognize questions requiring escalation, and use sound judgment when resolving routine issues.
-
Ability to work independently on assigned responsibilities and collaboratively as part of a team.
-
Ability to interact professionally and diplomatically with faculty, researchers, students, veterinarians, committee members, and administrative partners.
-
Ability to maintain confidentiality and handle sensitive information with discretion.
-
Proficiency with Microsoft Office applications and ability to learn specialized protocol, records, purchasing, and workflow systems.
Minimum Qualifications for Level 1
Education: High school diploma
Experience: At least two years of relevant experience. Any combination of equivalent education and experience may be considered.
Minimum Qualifications for Level 2
Education: Bachelor's degree. 4 years of relevant experience may be considered in lieu of a degree.
Experience: At least two years of relevant experience.
Relevant experience includes:
-
Experience providing administrative, operational, customer service, or program support in a professional environment.
-
Experience coordinating meetings, schedules, records, communications, or multi-step workflows.
-
Experience managing detailed information accurately and completing work within established deadlines.
-
Experience using standard office productivity applications, shared email accounts, databases, or electronic workflow systems.
-
Experience communicating professionally with customers, colleagues, or stakeholders in writing and verbally.
Preferred Qualifications
-
Experience in higher education, research administration, regulatory compliance, healthcare, veterinary services, or a related environment.
-
Experience supporting a committee or formal review process, including preparation of agendas, meeting materials, minutes, or correspondence.
-
Experience maintaining official records or preparing documentation for audit, inspection, accreditation, or quality review.
-
Familiarity with animal research programs, IACUC operations, or electronic research administration systems.
-
Experience with University purchasing, travel, reimbursement, or financial systems.
Physical Demands
This is primarily a sedentary position involving extensive computer use. The role may require travel across University locations to attend meetings, training, inspections, program reviews, or other ACUP activities.
The hiring range for level 1 is $46,000–$57,000 and the hiring range for level 2 is $57,000–$69,000, commensurate with education and experience.
This is an exempt-level, benefited position. Learn more about UVA benefits.
This is a restricted position, which is dependent on funding and is contingent upon funding availability.
This position has a term limit of 2 years with possibility of renewal dependent on department need and funding.
This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, in accordance with UVA’s remote work guidelines.
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application review will begin after August 15, 2026.
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0086117. Complete an application with the following documents:
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website.
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the application process, please contact Jessica Russo, Senior Recruiter, [email protected].
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
