Position Summary
Performs responsible paraprofessional accounting and payroll support work involving the processing, maintenance, and reconciliation of financial and payroll records. Work includes assisting with payroll administration, account reconciliations, financial reporting, and other accounting functions within the Finance Department. The employee exercises independent judgment within established policies and procedures and works under the general supervision of the Accounting Manager.
Essential Job Functions
Accounting Support
- Assists with maintaining and reconciling financial records and accounts.
- Prepares and processes journal entries as assigned.
- Assists with monthly account reconciliations.
- Maintains supporting documentation for financial transactions.
- Assists with fixed asset record maintenance.
- Compiles financial information and prepares reports as requested.
- Assists with month-end and year-end closing activities.
- Provides support during annual audits and financial reporting processes.
Payroll Support
- Assists with payroll processing activities and payroll data entry.
- Reviews payroll information for completeness and accuracy.
- Assists with maintaining employee payroll records.
- Reconciles payroll deductions and benefit invoices.
- Assists with retirement reporting and payroll-related filings.
- Provides backup support for payroll processing during employee absences.
- Responds to employee payroll inquiries and requests.
Administrative and Financial Operations
- Maintains accounting and payroll files and records.
- Assists with vendor and employee record maintenance.
- Prepares spreadsheets and reports using financial software and Microsoft Excel.
- Performs data entry and recordkeeping functions related to financial operations.
- Provides customer service to County departments, employees, vendors, and the public.
- Assists with special projects and other Finance Department duties as assigned.
Note: This is not an exhaustive list of duties. The County reserves the right to modify job duties or assign additional responsibilities as needed.
Minimum Qualifications
- Education:
- Associate degree in Accounting, Finance, Business Administration, or related field; or
- High school diploma or GED supplemented by coursework in accounting, bookkeeping, or finance and at least two (2) years of related experience.
- Experience:
- Experience in local government finance, accounting, payroll, or bookkeeping.
- Experience with Tyler Technologies Munis.
- Experience with payroll processing and account reconciliations.
Special Qualifications
- Possession of a valid Virginia driver's license or ability to obtain one.
- Ability to successfully complete a background investigation.
Knowledge, Skills, and Abilities
- Working knowledge of accounting principles and practices.
- Working knowledge of payroll processes and applicable regulations.
- Ability to maintain accurate financial and payroll records.
- Ability to perform mathematical calculations with accuracy.
- Ability to prepare reports and maintain detailed records.
- Ability to maintain confidentiality of sensitive financial and personnel information.
- Proficiency in Microsoft Office products, particularly Excel.
- Ability to establish and maintain effective working relationships with employees, vendors, and the public.
- Ability to learn and utilize financial management software, including Tyler Munis.
Working Conditions and Disclaimer
This work requires the moderate exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting and speaking or hearing, frequently standing, and occasionally requires using hands to finger, handle, or feel, repetitive motions, pushing or pulling, and lifting; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed information to others; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating office machines, and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally performed in a moderately noisy location (e.g. business office, personal computers, printers, person-to-person communication, light traffic, etc.).
The above information has been designed to indicate the general nature and level of work performance by employees with this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this position.
In compliance with the Americans with Disabilities Act, Orange County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
General Acknowledgement: The employee is expected to comply with all County policies and procedures and to consistently demonstrate adherence through their conduct. As a representative of Orange County, the employee is also expected to serve as a role model by upholding the highest standards of professionalism and integrity in accordance with these policies.
Orange County is an equal opportunity employer. Orange County does not discriminate or allow discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, veteran status, or any other protected class as established by law.
Pay: $46,782.00 - $60,816.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
