Top 26 Clerical administrative Jobs in Chattanooga Tn

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Administrative Assistant 2
Hamilton County Department Of Education —Chattanooga, TN
- Full-time
- School experience
- Microsoft Outlook
- Basic math
Administrative Assistant 1 (221 days)
Hamilton County Department Of Education —Chattanooga, TN
- School experience
- Microsoft Outlook
- Basic math
4d
Medical Office Receptionist / Patient Services Coordinator
Southern Rehabilitation Group —Chattanooga, TN
- $18 - $25 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- In-person
Quick Apply
15h
Warehouse Office Support
Home Depot —Chattanooga, TN
- Entry level
Administrative Assistant 3
Chattanooga State Community College —Chattanooga, TN
- $38,298 - $45,000 a year
- Full-time
- Word processing
- English
- Mid-level
4d
Patient Services Coordinator Chattanooga
SynergenX Health Holdings LLC —Chattanooga, TN
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Paid training
- Disability insurance
Quick Apply
4d
Personal Assistant
Grayce Bridal & Formal —Chattanooga, TN
- $15 - $18 an hour
- Part-time
- Microsoft PowerPoint
- Microsoft Word
- Google Workspace
- Flexible schedule
Quick Apply
Academy Trng Coord
Walmart —Ooltewah, TN
- $17 - $30 an hour
- High school
- Continuous improvement
- Team management
- Paid jury duty
- Disability insurance
9d
Customer Service Representative
YOUNGWILLIAMS INC —Chattanooga, TN
- Full-time
- Office
- High school diploma or GED
- Data entry
4d
Human Resources Office Manager, Office of Human Resources - UT Chattanooga
University of Tennessee Health Science Center —Chattanooga, TN
- $21.75 - $22.83 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Associate, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga
University of Tennessee - Knoxville —Chattanooga, TN
- $41,600 a year
- Online Application
- Oracle
- Inventory management
- Mid-level
Administrative Support Worker - University of Tennessee Chattanooga
Aramark —Chattanooga, TN
- Microsoft Excel
- Microsoft Outlook
- Office
3d
Telecommunications Dispatch Specialist
Erlanger Health System —Chattanooga, TN
- Weekends as needed
- Hospital
- High school diploma or GED
- Ability to sit for extended periods
Human Resources Office Manager, Office of Human Resources - UT Chattanooga
University of Tennessee - Knoxville —Chattanooga, TN
- $21.75 - $22.83 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Front Desk Receptionist
Hair Removal Near Me —Chattanooga, TN
- $11 - $14 an hour
- Full-time
- Customer service
- Organizational skills
- Typing
- Employee discount
- Opportunities for advancement
Quick Apply
8d
Human Resources Administrative Assistant
ORANGE GROVE CENTER INC —Chattanooga, TN
- $16 - $18 an hour
- Full-time
- Mid-level
- Office
- Analysis skills
Concierge
The Bridge at Ooltewah —Ooltewah, TN
- Part-time
- Microsoft Word
- Microsoft Excel
- High school diploma or GED
Quick Apply
3d
Client Service Specialist - Red Bank
The Ark Pet Spa & Hotel —Chattanooga, TN
- $14 an hour
- Part-time
- Computer literacy
- Basic math
- Hotel
- Employee discount
- Flexible schedule
Quick Apply
1d
Administrative Services Assistant
Software Technology Inc —Jasper, TN
- Full-time
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Client Service Specialist - East Brainerd
The Ark Pet Spa & Hotel —Chattanooga, TN
- $14 an hour
- Part-time
- CRM software
- Customer service
- Computer literacy
Quick Apply

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Administrative Assistant 2

Hamilton County Department Of Education -
Chattanooga, TN

Apply Now

Job Details

Full-time

Qualifications

Customer communication
High school diploma or GED
Managing budgets in a finance role

Full Job Description

Job Description

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.

The purpose of this position is to work independently to provide administrative office management support to managers/directors/schools in the school district.

Responsibilities

Acts in a professional, respectful, and welcoming manner at all times.
Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
Handles person/customer complaints at the direction of the supervisor.
Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
Works closely with the executive administrative assistants to ensure effective and timely communication among assigned departments/schools. Makes recommendations relating to office procedures and work flow to the executive administrative assistants.
Evaluates effectiveness of operations and projects in assigned areas; identifies and recommends improvements or enhancements
Reviews departmental expenditures to ensure compliance with purchasing guidelines and with approved budget; reviews invoices for accuracy and researches discrepancies; ensures expenditures are charged to proper accounts; approves invoices for payment and/ or directs to appropriate personnel for approval; reviews weekly departmental/ school accounting reports and follows-up with departments/ schools on open purchase orders.
Evaluates excessive costs; summarizes yearly financial data; assists with preparation of annual budgets for operating budget.
Prepares or completes various forms, reports, correspondence, charts, tables, graphs and other documents. Is able to summarize reports in an articulate manner and utilize an appropriate visual representation for communication to various audiences.
Serves as a liaison between departments to organize, disseminate, and upload federal and state documents in digital platforms relevant to department
Works in multiple digital platforms. Ability to obtain an in-depth knowledge of platforms to manage digital records and assist general users in successful use.
Maintains a working knowledge of assigned area in order to communicate with employees, administrators, Board attorney, parents, elected officials, and others outside the school district in a way that promotes a positive image of the Hamilton County Department of Education. Acts in a professional, respectful, and welcoming manner at all times.
Answers telephone calls and greets visitors in a timely fashion; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail; initiates and returns calls as necessary.
Draft letters and correspondence at the direction of Supervisor.
Performs customer service functions regarding school programs, services, activities, procedures, forms, fees, or other issues; responds to routine questions/complaints and initiates problem resolution.
Performs a wide range of office management functions and assists supervisor in coordinating district-wide operations/functions in assigned areas. For example, assists in organizing district-wide functions such as Speak-Out, SCOPE, and Superintendent’s Honors Banquet, and graduation.
Uses technology to maintain spreadsheets, grants, and initiatives. Produces a variety of reports using data/information in spreadsheets.
Coordinates calendar, travel arrangements, accommodations, conference/seminar registrations, or other travel-related plans for department staff.
Communicates through the proper channels to keep supervisor and other appropriate personnel informed of impending problems or events of unusual nature.
Follows established procedures for ensuring assigned areas are safe.
Works collaboratively with board members, elected officials, parents, Central office and school administration, principals, secretaries, staff, and other stakeholders.
Attends work and arrives to work on time.
Maintains confidentiality.
Adheres to the Teacher Code of Ethics as defined by Tennessee Law

Attends meetings/trainings as needed.
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, sending/receiving faxes, filing documentation both digitally and paper copy, processing incoming/outgoing mail, or running errands.
Monitors and updates departmental calendars for all applicable due dates and notices.
Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; operates general office/school equipment
Monitors inventory of equipment and supplies; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement materials
May operate a motor vehicle to conduct various work activities.
Sorts, organizes, and distributes mail/correspondence.
Updates Hamilton County Department of Education website with current information.
Creates and distributes weekly newsletter if required.
Performs other duties as assigned.

Qualifications

Knowledge/Education/Experience:

High school diploma or GED required; college-level course work or vocational training in office administration, basic bookkeeping, and personal computer operations preferred; four (4) years previous experience and/or training that includes office administration, project management, budget administration, personal computer operations bookkeeping, and payroll (preferably in a school environment); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid driver’s license and Appointment of Notary Public certification.

Skills/Qualifications:

Ability to prioritize job tasks.
Excellent professional judgement.
Ability to perform addition, subtraction, multiplication, and division. Ability to calculate decimals and percentages.
Ability to communicate effectively verbally and in writing.
Ability to use technology to create presentations/reports, and maintain a variety of spreadsheets.
Superior knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook as well as Google Docs, and other Google applications.

Compensation:
Salary is based on a combination of relevant education and experience.

Refine Your Search

clerical administrative jobs in chattanooga tn

Administrative Assistant 2

Administrative Assistant 1 (221 days)

Medical Office Receptionist / Patient Services Coordinator

Warehouse Office Support

Administrative Assistant 3

Patient Services Coordinator Chattanooga

Personal Assistant

Academy Trng Coord

Customer Service Representative

Human Resources Office Manager, Office of Human Resources - UT Chattanooga

Administrative Associate, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga

Administrative Support Worker - University of Tennessee Chattanooga

Telecommunications Dispatch Specialist

Human Resources Office Manager, Office of Human Resources - UT Chattanooga

Front Desk Receptionist

Human Resources Administrative Assistant

Concierge

Client Service Specialist - Red Bank

Administrative Services Assistant

Client Service Specialist - East Brainerd

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