Top 5 Event coordinator Jobs in Chelan Wa

Event Coordinator
Seven Acres Foundation, LLC —Chelan, WA
- $50,000 - $60,000 a year
- Weekends as needed
- Background check
- Ability to walk for extended periods
- Mid-level
- Flexible spending account
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1d
Events Manager
Siren Song Wines —Chelan, WA
- Weekends as needed
- Mid-level
- 3 years
- Communication skills
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Events Manager
Siren Song Wines —Chelan, WA
Help develop creative event concepts and guest experiences. Serve as the primary point of contact for clients and event guests. Full-Time | Chelan, Washington.
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Event Coordinator
Seven Acres Foundation, LLC —Chelan, WA
Marketing: Serve as the primary marketer of event space for the Lake Chelan Community Center and develop partnerships with local businesses and organizations to…
$50,000 - $60,000 a year
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1d

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Programming and Events Manager
Groovy Plants Ranch —Marengo, OH
Will have *2–4 years of experience* in event management, hospitality operations, recreation management, park services, or a related field.
$21 - $27 an hour
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9d
Event Sales Manager, Hotel Services - Hilton Columbus Downtown
Encore Global —Columbus, OH
Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders.
$38,558 - $50,126 a year

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Event Coordinator

Seven Acres Foundation, LLC
Chelan, WA

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
1 day ago

Benefits

Flexible spending account

Qualifications

Customer communication

Full Job Description

Position Type: Full-Time (Requires flexible evening/weekend availability)

Reports To: Executive Director

Location: Chelan, Washington — On-site Role

Position Summary

The Events & Rentals Coordinator markets and manages the intake, logistics, scheduling, and execution of all public and private events, conferences, and gymnasium rentals within the 44,000-square-foot Lake Chelan Community Center. This role serves as the primary point of contact for individual renters, corporate clients, local sports leagues, and community organizations. The ideal candidate is an exceptionally organized, hospitality-minded coordinator who can efficiently balance high-yield private venue rentals with affordable community programming and athletics

Key Responsibilities

Rental Marketing, Management & Booking Intake

Marketing: Serve as the primary marketer of event space for the Lake Chelan Community Center and develop partnerships with local businesses and organizations to co-market events at the center.
Client Communication: Serve as the primary contact for rental inquiries, conducting site tours of the conference center, event rooms, and gymnasium for prospective clients.
Booking & Scheduling: Maintain the master facility calendar using venue management software to maximize space utilization and avoid booking conflicts across different zones.
Contracts & Compliance: Draft rental agreements, calculate quotes, collect security deposits, and verify that external groups secure appropriate liability insurance and permits (e.g., banquet permits).

Event Logistics & Event-Day Execution

Operations Coordination: Collaborate with the Executive Director to map out room conversions, seating configurations, and custodial needs for diverse events.
Technical Setup: Oversee the deployment and basic troubleshooting of standard Audio/Visual (AV) equipment, microphones, and presentation systems in conference rooms.
On-Site Coordination: Act as the on-site point person during major events, tournaments, and conferences to assist clients, manage logistics, and resolve real time space or technical issues.

Gymnasium & Athletic League Logistics

Tournament & League Coordination: Coordinate blocks of gym time for local youth and adult sports leagues, ensuring appropriate floor transition times and clear court boundary setups.
Equipment Control: Monitor and manage the inventory of athletic equipment, tables, chairs, staging, and floor-protection tarps required for non-sporting events in the gymnasium. 4. Performing Arts Logistics
Performing Arts Stage: Coordinate use of the performing arts stage in the gymnasium ensuring no conflicts with ongoing athletic events and league use.

Administration & Post-Event Reconciliation

Invoicing: Process final billing, assess any post-event damage fees, and handle payments in coordination with the finance department.
Evaluation: Gather client feedback to continually improve event operations, room turnover efficiency, and guest satisfaction.

Qualifications

Experience: 3+ years of experience in event coordinating, venue rentals, hospitality, or recreation management. Experience handling athletics facilities or multi-room conference setups is highly preferred.
Interpersonal Skills: Outstanding customer service and conflict-resolution skills. Ability to work professionally with corporate executives, sports coaches, and community volunteers alike.
Logistical Mindset: Strong spatial awareness and organizational skills to visualize event setups and coordinate room breakdown workflows.
Technical Savvy: Proficiency with venue booking platforms (e.g., Tripleseat, Event Temple), shared calendar systems, and basic digital AV operations.
Physical Requirements: Ability to stand and walk for extended periods during events and lift or move up to 40 lbs (event tables, chairs, court gear) when necessary.

Compensation & Benefits

Salary Range: $50K - $60K (Dependent on experience)
Bonus: Potential for commissioned-based bonus depending on performance.
Benefits: We offer a negotiable stipend towards healthcare costs, recognizing that needs vary by individual

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Flexible spending account

Work Location: In person

Quick Apply

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