Top 162 Administrative coordinator Jobs in Cheltenham Pa

Engineering Administrative Coordinator
Thermo Systems LLC —Pennsylvania
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Travel
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator, Primary Care - Temple Faculty Practice
Temple University Health System —Philadelphia, PA
- Full-time
- Primary Care
- Mid-level
- Bachelor's degree
Administrative Coordinator
Rutgers University —Camden, NJ
- Full-time
- Hybrid work
- Mid-level
- University
- Bachelor's degree
- Paid holidays
- Dental insurance
2d
Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)
Independence Blue Cross —Philadelphia, PA
- Hybrid work
- Mid-level
- Office
- 3 years
13h
Administrative Assistant & Office Coordinator
HHM Hotels (Philadelphia Corporate) —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Administrative Coordinator, Office of Student Affairs
University of Pennsylvania —Philadelphia, PA
- $23.80 - $25.40 an hour
- Full-time
- Background check
- Mid-level
- University
- Health insurance
- Dental insurance
Administrative Assistant/Consumer Care Coordinator
Trimed Healthcare LLC —Willow Grove, PA
- Full-time
- Customer service
- HIPAA
- Office
- Flexible schedule
Administrative Coordinator
United Anesthesia Services P.C —Plymouth Meeting, PA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Coordinator - Anesthesiology
Cooper University Hospital —Camden, NJ
- $23 - $37 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Coordinator
University of Pennsylvania —Philadelphia, PA
- $21.15 - $27.00 an hour
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Dental insurance
Office Coordinator
Gemma Services —Philadelphia, PA
- Writing skills
- Office
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
Administrative Services Coordinator CPUP
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Mid-level
- Outpatient experience
- Tuition reimbursement
Quick Apply
ADMINISTRATIVE COORDINATOR - ANESTHESIOLOGY
Cooper University Health Care —Camden, NJ
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
FT New Patient Coordinator- Transplant Administration
Penn Medicine —Philadelphia, PA
- Full-time
- 5 years
- Word processing
- Medical office experience
- Tuition reimbursement
Quick Apply
Administrative Coordinator
Penn Medicine —Philadelphia, PA
- Full-time
- Research
- Mid-level
- 3 years
- Travel reimbursement
- Tuition reimbursement
Quick Apply
5h
Coordinator, Membership Programs
American College of Physicians —Philadelphia, PA
- Full-time
- Hybrid work
- Writing skills
- Internal Medicine
- Office
Administrative Assistant & Office Coordinator
Hersha Hospitality Management, LP —Philadelphia, PA
- Part-time
- Office
- Analysis skills
- In-person
Administrative Coordinator - Willow Grove Outpatient
Gaudenzia —Dresher, PA
- $17.48 - $18.51 an hour
- Microsoft Word
- Microsoft Excel
- Inventory management
- Tuition reimbursement
- On-the-job training
Quick Apply
14d
Front Desk Coordinator
vybe urgent care —Philadelphia, PA
- Full-time
- Urgent Care
- High school diploma or GED
- Communication skills
Quick Apply
7d
Front Desk Coordinator (Northeast Philadelphia)
Philadelphia Urgent Care management —Philadelphia, PA
- 12 hour shift
- Urgent Care
- High school diploma or GED
- Communication skills
Quick Apply

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Engineering Administrative Coordinator

Thermo Systems LLC -
Pennsylvania

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Mid-level
Organizational skills
Communication skills
Under 1 year

Full Job Description

Location: Hybrid in Duquense, PA

Employment Status: Full-Time

Compensation: $55,000 – $65,000 Annually + Bonus

Travel: Minimal <5%, daily travel to regional offices as needed

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

Employee Success – investing in our people and their growth
Customer Success – delivering reliable, high-quality solutions
Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The Engineering Support Specialist is a versatile, office-based role that supports engineering leadership and day-to-day operations in the assigned Thermo Systems office.

This position blends engineering administrative support with office operations, serving as a key resource that keeps teams organized, documentation on track, and the office running smoothly.

The ideal candidate is a detail-oriented, proactive self-starter who thrives in a fast-paced technical environment, can juggle multiple priorities, and takes pride in getting the details right.

What You’ll Do

Engineering Administrative Support

Provide direct administrative support to engineering management.
Assist engineering staff with data collection, technical writing, technical document review, documentation, and other basic technical support tasks.
Assist with special projects and other engineering administrative tasks as required.
Complete assigned tasks accurately, on schedule, and when applicable, under budget.
Maintain and update resource tracking tools to ensure accurate visibility into team capacity, allocation, and utilization across projects
Coordinate and communicate schedule changes to cross-functional teams, ensuring alignment and minimal disruption to project timelines
Monitor staffing changes and proactively flag gaps or conflicts in resource assignment

Quality & Document Control

Perform document control functions across multiple projects simultaneously.
Demonstrate and apply a deep understanding of the company's Quality Management System (QMS).
Ensure QMS procedures are being followed by individual engineering teams.
Review correspondence and submittals for grammatical and aesthetic content.
Provide QMS maintenance and change management support.

Support the maintenance and distribution of engineering standards, templates, and reference materials.
Help coordinate training sessions, team communications, and continuous improvement initiatives.

Office Administration

Perform standard administrative functions such as answering phones, filing, copying, scanning, shredding, and printing.
Sort and distribute incoming mail; prepare outgoing mail.
Inventory, order, stock, and organize office supplies.
Prepare and maintain conference room appearance pre- and post-meetings.
Coordinate daily lunch orders, prepare monthly lunch calendars, and maintain approved vendor lists.
Operate, configure, troubleshoot, and maintain office equipment.
Assist with facilities maintenance as needed.
Partner with recruiting teams to coordinate interview schedules, ensuring alignment across candidates, hiring managers, and interview panels.
Coordinate logistics for office events, training sessions, and customer meetings, including scheduling, room reservations, and materials preparation

Logistical Support

Receive and store equipment upon arrival in the assigned office.
Inspect, inventory, and label equipment prior to shipment.
Pack and ship equipment as directed.
Assist with procurement and shipping/receiving logistics as needed.
Stock, order, and distribute Thermo brand apparel and SWAG.
Assemble materials and set up workspaces for new hires.
Maintain local asset trackers and equipment logs.

Communications

Communicate in a positive, professional, prompt, and ethical manner with clients, vendors, and colleagues.
Maintain professional relations with co-workers, offer assistance, when possible, ask for help when necessary, and always treat others with respect.

Safety

Attend all company-sponsored safety training events, including monthly toolbox talks.

What We’re Looking For

Education & Experience:

Minimum: High school diploma or equivalent. Associate's degree preferred.
0-3 years of experience in a technical operations or administrative support role.
Equivalent practical experience will be considered in lieu of a degree.

Skills & Qualifications:

Strong organizational skills with the ability to manage multiple priorities
Effective communication skills across cross-functional teams and customers
Detail-oriented with strong follow-through and accountability
Ability to work independently while supporting a team environment
Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook)
Ability to quickly learn internal systems, tools, and processes
Problem-solving mindset with attention to detail.
Ability to navigate and administer websites related to assigned duties

What You’ll Get

Competitive compensation with annual bonus opportunity
401(k) with company match
Comprehensive medical, dental, and vision coverage with low-cost options
Paid time off and sick leave
Tuition reimbursement and professional credential support
In-house and external technical training opportunities
Exposure to complex, high-impact automation projects
A collaborative culture built on integrity, accountability, and teamwork
Learn more at www.thermosystems.com

Work Environment & Physical Requirements
The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity
Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer
This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.

Quick Apply

Refine Your Search

administrative coordinator jobs in cheltenham pa

Engineering Administrative Coordinator

Administrative Coordinator, Primary Care - Temple Faculty Practice

Administrative Coordinator

Medical Policy Administrative Coordinator - Hybrid (PA/NJ/DE)

Administrative Assistant & Office Coordinator

Administrative Coordinator, Office of Student Affairs

Administrative Assistant/Consumer Care Coordinator

Administrative Coordinator

Administrative Coordinator - Anesthesiology

Administrative Coordinator

Office Coordinator

Administrative Services Coordinator CPUP

ADMINISTRATIVE COORDINATOR - ANESTHESIOLOGY

FT New Patient Coordinator- Transplant Administration

Administrative Coordinator

Coordinator, Membership Programs

Administrative Assistant & Office Coordinator

Administrative Coordinator - Willow Grove Outpatient

Front Desk Coordinator

Front Desk Coordinator (Northeast Philadelphia)

I want to receive the latest job alert for administrative coordinator in cheltenham pa

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