Top 234 Executive administrator Jobs in Chestnut Hill Ma

Executive Assistant II
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Microsoft Outlook
- Hospital
- Mid-level
Part-time Executive Administrator
Brandeis University —Waltham, MA
- $30.71 - $35.00 an hour
- Part-time
- Bachelor of Science
- Office
- 3 years
Office Administrator
Wells and Company Builders —Wenham, MA
- $27 - $29 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Senior Director Process Excellence - Global Business Services
Cabot Corporation —Billerica, MA
- $228,700 - $331,600 a year
- Full-time
- Hybrid work
- Background check
- Oracle
- Pass drug screening
- Health insurance
- Benefits from day one
Vice President of Operations / Director of Engineering & Maintenance
Mueller Coatings —East Bridgewater, MA
- Full-time
- Background check
- Bachelor's degree
- Mentoring
Quick Apply
Chief Operating Officer
Evergreen Center —Milford, MA
- $150,000 - $180,000 a year
- Full-time
- Doctoral degree
- Experience working with individuals with disabilities
- Residential
Quick Apply
Chief Operating Officer (COO) - Insurance Industry
Confidential —Boston, MA
- From $175,000 a year
- Full-time
- Office
- Bachelor's degree
- Mentoring
- Relocation assistance
Quick Apply
Chief Financial Officer
Next Level Now, Inc —Beverly, MA
- From $155,000 a year
- Full-time
- Hybrid work
- Management
- Travel
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
2d
Head of Section, Measurements
DNV —Medford, MA
- $100,000 - $165,000 a year
- Full-time
- Hybrid work
- Background check
- Sales
- Customer service
- Commuter assistance
- Health savings account
Chief Technology Officer / Healthcare Data Platform
Motion Recruitment —Boston, MA
- Full-time
- US work authorization
- Senior level
- Leadership
- Health insurance
- Dental insurance
5d
Head of Finance
Motion Recruitment —Woburn, MA
- Full-time
- CPA
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
5d
Head of Finance / Woburn, MA
Motion Recruitment —Woburn, MA
- Full-time
- CPA
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
5d
Vice President of Hospitality & Strategy - Fenway Park
Aramark —Boston, MA
- $150,000 - $220,000 a year
- Weekends as needed
- 11+ years
- Analysis skills
- Bachelor's degree
- Disability insurance
- Health insurance
8d
CTO - Robotics and Hardware
Motion Recruitment —Woburn, MA
- Computer Science
- Engineering
- 11+ years
- Health insurance
- Vision insurance
5d
Chief Information Security Officer (CISO) - AI Trainer
DataAnnotation —Boston, MA
- $50 - $100 an hour
- Part-time
- English
- Bachelor's degree
- Senior level
- Flexible schedule
Quick Apply
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Executive Assistant/Project Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Research
- Commuter assistance
- Health insurance
Head of Workplace Operations & Experience - Americas
LEGO —Boston, MA
- $150,921 - $226,381 a year
- Online Application
- Hybrid work
- Background check
- Pass drug screening
- Office
- Disability insurance
- Family leave
8d
Department Administrator and Events Planner
Werfen —Bedford, MA
- $100,000 - $130,000 a year
- Online Application
- 5 years
- Computer literacy
- English
- Travel reimbursement
- Health insurance
9d
Chief of Staff
Sonesta —Newton, MA
- $175,000 - $185,000 a year
- Full-time
- Hybrid work
- Office
- Finance
- Master's degree
- Paid parental leave
- Health savings account

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Executive Assistant II

Cambridge Health Alliance -
Cambridge, MA

Apply Now

Job Details

Full-time

Qualifications

Executive administrative support

Full Job Description

Location: CHA Cambridge Hospital
Category: Clerical and Administrative Support
Department: Executive Administration
Job Type: Full time
Union Name: Non Union

Work Schedule: Day
Length Of Shift(s) In Hours: 8 hours
Shift Details: 9:00 - 5:30
Hours/Week: 40.00
Weekend Requirements: No
Holiday Requirements: No
On Call Requirements: No

Under the general supervision of the Executive Office and reporting to the Executive Assistant to the CEO, the Executive Assistant II, is responsible for on-site high-level and strategic administration of the Executive Office and Office of Academic Affairs. This role assists with high-profile projects and initiatives, coordinates large-scale events, maintains complex schedules, and oversees office workflows. The position handles confidential and time-sensitive matters with discretion and professionalism.

Key Responsibilities:

Executive & Administrative Support

Provide administrative and strategic support to the Chief Academic Officer, The Chief Quality Officer, The Medical Director of Care Coordination and other members of the Senior Leadership Team in the Executive suite as needed.
Coordinate complex calendars, travel, and meetings; anticipate scheduling needs.
Draft, edit, and manage communications including correspondence, meeting agendas, minutes, reports, and presentations.
Prioritize and triage incoming requests, correspondence, and phone calls.
Manage highly confidential and sensitive information with professionalism.
Serve as a liaison to clinical, academic, and operational staff; represent leadership at internal and external meetings.
Maintain professional, welcoming, and well-organized office environments.
Assists with the organization of the Executive suite, including work processes, mailings/correspondence, and purchasing supplies.

Academic Affairs & Strategic Support

Assists with all academic programs developed and/or operated through the Office of Academic Affairs
Supports strategic planning for Academic Operations
Develops academic reports, newsletters, and collaborate with marketing on other promotional materials, publications and local and national communications of academic accomplishments
Regularly provides updated materials to Provider recruitment on academic opportunities for new hires
Proficiency with affiliated medical schools’ appointment and promotions processes and consultation on CV preparation - preferable
Participation at meetings of peer-administrators of offices of faculty|academic affairs at our affiliated medical schools, and awareness of policies and practices that pertain to the CHA Office of Academic Affairs
Assists with grant applications and research submissions - Preferable
Assists with survey distribution and evaluation data collection.

Program & Event Coordination

Plan and coordinate academic and clinical events including poster sessions, galas, symposiums, award ceremonies, and other functions as needed.
Supports all phases of event logistics: vendor coordination, AV setup, publicity, space reservation, and participant communications.
Assists with coordination nomination, application and selection processes for internal awards, fellowships, small grants and external honors.

Project Management

Plan and execute executive-level projects independently with minimal oversight.
Manage invoicing, accounts payable, and office procurement processes.
Maintain digital files, databases, websites, team sites, and shared folders.
Coordinate relocations, space assignments, and IT/AV setup for academic or administrative teams.

The position is on site at the Executive Office Suite of CHA. The role is also expected to handle other duties as assigned and appropriate for the role.

Qualifications

Education: Bachelor’s degree strongly preferred. Equivalent experience may be substituted. 4

Experience: Minimum 5–7 years of executive-level administrative experience, preferably in a healthcare or academic setting.

Skills:

Excellent interpersonal, communication, and writing skills.
Proven ability to manage multiple high-priority tasks and stakeholders with discretion.
Proficiency in Google Workspace (including Google Drive, Docs, Slides, Sheets, Calendar, Meets and Gmail) and Microsoft 365 (including Word, Excel, PowerPoint, Outlook); Adobe preferred.
Strong project management and organizational skills.
Ability to work independently and collaboratively across departments.
Familiarity with professional conduct standards, customer service, and confidentiality best practices.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.

Apply Now

Refine Your Search

executive administrator jobs in chestnut hill ma

Executive Assistant II

Part-time Executive Administrator

Office Administrator

Senior Director Process Excellence - Global Business Services

Vice President of Operations / Director of Engineering & Maintenance

Chief Operating Officer

Chief Operating Officer (COO) - Insurance Industry

Chief Financial Officer

Head of Section, Measurements

Chief Technology Officer / Healthcare Data Platform

Head of Finance

Head of Finance / Woburn, MA

Vice President of Hospitality & Strategy - Fenway Park

CTO - Robotics and Hardware

Chief Information Security Officer (CISO) - AI Trainer

Executive Assistant and Administrative Coordinator

Executive Assistant/Project Coordinator

Head of Workplace Operations & Experience - Americas

Department Administrator and Events Planner

Chief of Staff

I want to receive the latest job alert for executive administrator in chestnut hill ma

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