Top 100 Academic services officer Jobs in Chicago, Il

International Student Compliance & Records Coordinator
Hospital: Rush University Medical Center —Chicago, IL
- $25.20 - $35.60 an hour
- 8 hour shift
- Microsoft Excel
- Mid-level
- Bachelor's degree
Administrative Assistant
Chicago Public Schools —Chicago, IL
- $44,000 - $57,500 a year
- Full-time
- Google Workspace
- Customer service
- Mid-level
2d
Registrar
City Colleges of Chicago —Chicago, IL
- $92,866 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Tuition reimbursement
- 403(b)
Program Coordinator
Chicago Public Schools —Chicago, IL
- $58,000 - $76,000 a year
- Full-time
- School experience
- 5 years
- Public speaking
- Wellness program
- Disability insurance
Dean of Student Life and Interventions- 2026/2027 School Year (Woodlawn Middle School)
University of Chicago Charter School —Chicago, IL
- $54,500 - $70,500 a year
- Full-time
- School experience
- Analysis skills
- Bachelor's degree
- Health insurance
- Paid time off
Senior Engineer, Bridge Testing
Canadian National Railway —Homewood, IL
- $104,500 - $137,000 a year
- Microsoft Excel
- Up to 50% travel
- Office
- Paid training
SECURITY OFFICER
Loyola University Chicago —Chicago, IL
- $15.80 - $20.00 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- University
Data Strategist
Chicago Public Schools —Chicago, IL
- $66,000 - $87,500 a year
- Google Workspace
- Mid-level
- Office
- Wellness program
- Disability insurance
Director of Communications
National Louis University —Chicago, IL
- $72,187 - $108,281 a year
- Full-time
- Marketing
- 5 years
- University
- Health insurance
- Paid time off
Assistant Director for Student Life - Programming & Administration
Purdue University —Hammond, IN
- $55 an hour
- Evenings as needed
- Background check
- Mid-level
- Office
- Paid parental leave
- Health savings account
4d
Security Officer, Central Office
Chicago Public Schools —Chicago, IL
- Mid-level
- Office
- Microsoft Office
Head of Program Design
Braven —Chicago, IL
- $154,500 - $224,400 a year
- Full-time
- Hybrid work
- Bachelor of Science
- 3 years
- Master's degree
- Paid parental leave
- Health insurance
Quick Apply
Full Time Campus Security Guard SY 2026-27
PERSPECTIVES CHARTER SCHOOLS —Chicago, IL
- $18 - $20 an hour
- Part-time
- Classroom
- Customer service
- Office
Quick Apply
Cross-Foundation Program Officer
John D. and Catherine T. MacArthur Foundation —Chicago, IL
- From $120,700 a year
- Full-time
- Hybrid work
- 5 years
- Computer literacy
- Writing skills
- Health insurance
Civil Rights Compliance Support Role
Chicago Public Schools —Chicago, IL
- $16.60 - $40.00 an hour
- Temporary
- Spanish
- Office
- Analysis skills
Global Enrollment Management Specialist
IES Abroad —Chicago, IL
- $59,000 a year
- Weekends as needed
- Microsoft Excel
- Customer service
- Data analysis skills
- Health insurance
- Paid time off
Community Service Officer
The University of Chicago —Chicago, IL
- $18 - $20 an hour
- Full-time
- Background check
- School experience
- Clean driving record
- Health insurance
- Paid time off
Anticipated SY 26-27 School Culture Coordinator
Chicago Public Schools —Chicago, IL
- $61,328 - $96,500 a year
- Weekends as needed
- School experience
- High school
- Teaching Certification
- Wellness program
- Disability insurance
Campus Safety
High School District 214 —Rolling Meadows, IL
- $25.52 an hour
- Online Application
- Classroom
- High school
- High school diploma or GED
Associate Dean
City Colleges of Chicago —Chicago, IL
- $92,866 - $94,000 a year
- Part-time
- 5 years
- Computer literacy
- Supervising experience
- Tuition reimbursement
- 403(b)
11d

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academic services officer jobs near chicago, il

International Student Compliance & Records Coordinator

Hospital: Rush University Medical Center -
Chicago, IL

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Job Details

Full-time
$25.20 - $35.60 an hour

Qualifications

Academic institution experience
Bachelor's degree
Experience at colleges/universities
University experience

Full Job Description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Registrar

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $25.20 - $35.60 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:
Reporting to the Associate University Registrar, the International Student & Records Coordinator is a critical member of a cross-functional team responsible for ensuring the accuracy, integrity, and compliance of institutional and student academic records. This role drives operational excellence by managing complex processes, interpreting policy, and aligning systems with the strategic priorities of the Office of the Registrar.

Serving as the Primary Designated School Official (PDSO), this position leads all aspects of F-1 visa compliance and international student support, ensuring adherence to federal regulations while delivering a high-quality student experience. The Coordinator plays a key role in safeguarding institutional compliance, optimizing processes, and providing expert guidance to students, faculty, and staff.

Required Job Qualifications:

Minimum of a Bachelors degree required.
Minimum 2-4 years experience in higher education.

Preferred Job Qualifications:

Experience working in a university environment particularly in a Registrar’s Office setting preferred.
Experience with Student Information Systems and the ability to develop process and utilize technology to increase efficiencies.

Competencies:

Exceptional attention to detail and data accuracy.
Advanced proficiency in Microsoft Office (Excel, Word, Access)
Strong interpersonal and customer service orientation
Ability to manage multiple priorities in a fast-paced, deadline-driven environment
Excellent written and verbal communication skill
Demonstrated commitment to continuous professional development
Ability to interpret and apply complex policies and regulations
Strategic problem-solving and conflict resolution skills
Strong commitment to diversity, equity, and inclusion
Capacity to work independently while contributing to team success

Job Responsibilities:
1. Lead Federal Compliance & International Student Services - serve as Primary Designated School Official (PDSO) for SEVP, ensuring full institutional monitoring and compliance with all federal regulations governing F-1 students. This includes managing records in SEVIS, preparing and issuing I-20s to students, and managing the OPT process for graduates. Act as the university’s subject matter expert on immigration policies, proactively interpreting regulatory changes and advising stakeholders. Comply with federal regulations, including appropriate record-keeping, to guide F-1 students through all stages of international student life cycle.
2. Drive Regulatory Awareness & Strategic Guidance - monitor evolving federal guidance and global developments impacting international students. Translate complex regulations into actionable guidance for students, faculty, and university leadership.
3. Enhance International Student Experience - design, implement, and continuously improve a comprehensive international student orientation program. Maintain up-to-date resources and provide proactive support, including crisis response and referrals to appropriate campus services.
4. Manage Credentialing & Verification Processes – process transcripts, enrollment and degree verifications, and licensing documentation with precision and efficiency. Partner with external agencies, including FCVS and licensing boards, to ensure timely and accurate credentialing.
5. Customer Service and Access to Services - Provides information to students, staff and faculty related to all functions within the Office of the Registrar, such as registration, grading, academic transcripts, enrollment/degree verifications, credentialing requests, leave of absence/withdrawal processes, demographic changes, the Family Educational Rights and Privacy Act of 1974 (FERPA), graduation, diplomas, adding and dropping courses, and transfer credit. Responsible for responding to walk-in, phone and electronic mail inquiries.
6. Document Management, Retention and Security - Manages the storage, security, accuracy and preservation of all student academic records in accordance with FERPA, American Association of Collegiate Registrars and Admissions Officers (AACRAO), and Rush University policies. Ensures timely processing of all documents received. Assists in the preparation of documents to be imaged and appropriately secured according to Rush University record retention policies. Files and scans student records, as appropriate.
7. System Proficiency - Navigates University’s student information system and University document imaging applications to complete required tasks. Responsible for interfacing with outside agencies (such as National Student Clearinghouse, State licensing agencies, accrediting bodies, health care organizations, etc.) to comply with requests for information.
8. Demographic Record Updates - Processes demographic changes for current and former students (address and name changes) and provides notification to the appropriate University community. Verifies emergency contact information managed by the student in self-service has been submitted correctly.
9. Effective Communication - Informs students of any holds on their accounts that prevent the issuance of a student’s academic record (immunization, Bursar, etc.) and directs them on the appropriate office/department for assistance. Works with the Office of the Registrar, Student Business Office, and other departments as necessary to assist and resolve. Assists students and faculty in navigating the tasks that must be completed via the University portal (i.e. searching for sections, registration, grading, advisee management, unofficial transcripts, degree audits, etc.)
10. Serves as back-up for registration, Leaves of Absence/Withdrawal requests, Transfer Credit, grade changes, FERPA Releases and Restrictions requests.
11. Considers student complaints regarding admissions and registrations and implements processes for resolution including escalating complex issues to immediate supervisors.
12. Assists with incoming inquiries in relation to identification badges for Rush University students and visiting students and directs them to appropriate office.
13. Completes other duties as assigned by the management team.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Apply Now

Refine Your Search

academic services officer jobs in chicago, il

International Student Compliance & Records Coordinator

Administrative Assistant

Registrar

Program Coordinator

Dean of Student Life and Interventions- 2026/2027 School Year (Woodlawn Middle School)

Senior Engineer, Bridge Testing

SECURITY OFFICER

Data Strategist

Director of Communications

Assistant Director for Student Life - Programming & Administration

Security Officer, Central Office

Head of Program Design

Full Time Campus Security Guard SY 2026-27

Cross-Foundation Program Officer

Civil Rights Compliance Support Role

Global Enrollment Management Specialist

Community Service Officer

Anticipated SY 26-27 School Culture Coordinator

Campus Safety

Associate Dean

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