Top 64 College administrator Jobs in Chicago, Il

Administrative Assistant, Pediatrics
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Background check
- 7 years
- Writing skills
- Travel reimbursement
- Health insurance
Operations and Administrative Specialist
The University of Chicago —Chicago, IL
- $65,000 - $80,000 a year
- Weekends as needed
- Hybrid work
- Background check
- School experience
- 7 years
- Health insurance
- Paid time off
Office Manager and Program Assistant
The University of Chicago —Chicago, IL
- $61,000 - $77,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Writing skills
- Health insurance
- Paid time off
Student Affairs Administrator
The University of Chicago —Chicago, IL
- $65,000 - $76,000 a year
- Full-time
- Background check
- Word processing
- Pass drug screening
- Health insurance
- Paid time off
Program Administrator
The University of Chicago —Chicago, IL
- $68,000 - $78,000 a year
- Full-time
- Background check
- Pass drug screening
- University
- Health insurance
- Paid time off
Pre-Award Administrator
The University of Chicago —Chicago, IL
- $75,000 - $100,000 a year
- Full-time
- Background check
- Word processing
- Pass drug screening
- Health insurance
- Paid time off
Department Coordinator
The University of Chicago —Chicago, IL
- $28.27 - $36.58 an hour
- Weekends as needed
- Background check
- Google Workspace
- Oracle
- Health insurance
- Paid time off
14d
Administrative Specialist
The University of Chicago —Chicago, IL
- $24.04 - $31.25 an hour
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Health insurance
- Paid time off
Executive Administrative Assistant
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- 7 years
- Health insurance
- Paid time off
Visiting Administrative Fellow
University of Illinois —Chicago, IL
- $80,000 a year
- Hospital
- Master's degree
- US work authorization
- Health insurance
- Dental insurance
Executive Assistant, University Communications
The University of Chicago —Chicago, IL
- $68,000 - $88,000 a year
- Full-time
- Background check
- 7 years
- Oracle
- Health insurance
- Paid time off
13d
Clinical Section Administrator
The University of Chicago —Chicago, IL
- $110,000 - $155,000 a year
- Full-time
- Background check
- 7 years
- Pass drug screening
- Health insurance
- Paid time off
Part-Time Administrative Assistant
DePaul University —Chicago, IL
- $18.70 - $21.00 an hour
- Part-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
Administrative Specialist II
The University of Chicago —Chicago, IL
- $24.04 - $31.25 an hour
- Full-time
- Background check
- 5 years
- Pass drug screening
- Health insurance
- Paid time off
Operations Manager
The University of Chicago —Chicago, IL
- $70,000 - $95,000 a year
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Paid time off
12d
Cloud Systems Engineer (remote)
DePaul University —Chicago, IL
- $74,367 - $100,000 a year
- Full-time
- Remote
- Background check
- System design
- Mid-level
- Paid holidays
- Health insurance
Senior Database Administrator
University of Illinois —Chicago, IL
- $89,550 - $134,325 a year
- Online Application
- Azure
- Computer Science
- System design
- Health insurance
- Dental insurance
Administrative Director
The University of Chicago —Chicago, IL
- $110,000 - $130,000 a year
- Weekends as needed
- Background check
- 7 years
- Pass drug screening
- Health insurance
- Paid time off
Post Award Administrator
The University of Chicago —Chicago, IL
- $75,000 - $100,000 a year
- Full-time
- Background check
- Microsoft Access
- Customer service
- Health insurance
- Paid time off
GME Program Administrator 2 - Dermatology
Hospital: Rush University Medical Center —Chicago, IL
- $32.00 - $52.08 an hour
- 8 hour shift
- Microsoft Excel
- Mid-level
- 3 years

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Administrative Assistant, Pediatrics

The University of Chicago -
Chicago, IL

Apply Now

Job Details

Full-time
$60,000 - $90,000 a year

Benefits

Travel reimbursement
Health insurance
Paid time off

Qualifications

Medical credentialing application review
Employee onboarding
Financial operations
Correspondence management
Preparation of internal financial performance reports
7 years
Confidential information handling
Office activity coordination
Resource allocation (project management tasks)
Medical office management
Business travel arrangements
Educational events
Faculty collaboration
Triage
Writing skills
Academic institution experience
Executive administrative support
Mid-level
Analysis skills
Expense reports
Bachelor's degree
Financial records management
Project management experience in healthcare
Recruiting
Organizational skills
Medical credentialing file maintenance
Medical credentialing training verification
Managing projects
Academic medical center healthcare experience
Budget management in healthcare

Full Job Description

Department

BSD PED - Allergy and Immunology - Operations

About the Department

In the Department of Pediatrics at the University of Chicago, we strive to provide the highest level of complex care for children from diagnosis and treatment to conducting research to find promising new therapies with a focus on teaching. We are committed to advancing the frontiers of knowledge, and the education and training of future clinical pediatricians, subspecialists, educators, clinical investigators and physician-scientists. The Department of Pediatrics is a dynamic, stimulating place to work, and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

Job Summary

The Administrative Assistant provides high-level administrative and analytical support, identifies and improves operational processes, and enhances the efficiency of assigned section(s). Performs comprehensive administrative tasks to facilitate the daily operations of multiple sections, including managing schedules, coordinating meetings and events, and maintaining records. The ideal candidate should possess strong organizational and communication skills, be proficient in Microsoft Office software, and have a knack for problem-solving.

If you are a dedicated and detail-oriented professional with a passion for providing top-notch administrative support, we invite you to join our team and play a vital role in our success.

Responsibilities

Provides daily administrative support to clinical and program leaders within the section(s).
Provides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s). Tracks and helps drive completion of key deliverables and follows up on outstanding items.
Provides and manages administrative, expense, and logistic support for one or more sections, including but not limited to project schedules, calendar management, room reservations, expense management, travel logistics, and faculty and staff recruitment efforts, all with a sense of urgency and utmost confidentiality.
Preps, sets up, executes, and follows up on meetings, interviews, functions, and projects ensuring oversight is well-coordinated, timely, and effective.
Organizes and manages meetings and other section initiatives. Enhances and continually refines the onboarding process for new faculty, staff, and trainees, while also providing hands-on assistance with their onboarding needs.
Oversees the Medical Staff Office credentialing, re-credentialing, licensure, and certification processes for faculty, academic personnel, and advanced practice providers. Tracks and helps drive completion of key deliverables and follows up on outstanding items.
Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.
Initiates correspondence and other written materials under own signature or for signature of leaders. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to leadership.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader’s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

Bachelor’s degree.

Experience:

Background in an administrative support role.
Previous experience in progressively responsible administrative support roles within an academic healthcare setting.
Leading sizable, complex projects, preferably serving multiple and/or competing constituencies.
Familiarity working in an academic medical center environment.

Technical Skills or Knowledge:

Proficiency in Microsoft Office.

Preferred Competencies

Knowledge of project management concepts and best practices, such as resource allocation, budget, and schedule management, as well as the standard methods for communicating project updates to leadership.
Self-starter who can operate in a complex administrative environment with limited oversight.
Manage competing priorities, work simultaneously on multiple initiatives, and meet deadlines.
Handle confidential and sensitive materials and situations.
Strong verbal and writing skills; communicate clearly and effectively.
Strong analytical and organizational skills.
Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.
Develop collaborative relationships throughout the organization.

Working Conditions

Office environment.

Application Documents

Resume/CV (required)
Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

Drug Test Required

Health Screen Required

Motor Vehicle Record Inquiry Required

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Apply Now

Refine Your Search

college administrator jobs in chicago, il

Administrative Assistant, Pediatrics

Operations and Administrative Specialist

Office Manager and Program Assistant

Student Affairs Administrator

Program Administrator

Pre-Award Administrator

Department Coordinator

Administrative Specialist

Executive Administrative Assistant

Visiting Administrative Fellow

Executive Assistant, University Communications

Clinical Section Administrator

Part-Time Administrative Assistant

Administrative Specialist II

Operations Manager

Cloud Systems Engineer (remote)

Senior Database Administrator

Administrative Director

Post Award Administrator

GME Program Administrator 2 - Dermatology

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