Top 143 Executive administrative assistant Jobs in Chicago, Il

Executive Assistant
Griffin Resources —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Executive Personal Assistant
MAHLER PRIVATE STAFFING —Western Springs, IL
- $125,000 - $150,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid holidays
Personal Assistant
Engtal —Chicago, IL
- $50,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Flexible schedule
Quick Apply
4d
Executive Assistant
Mesirow Financial Administrative Corp —Chicago, IL
- $90,000 - $110,000 a year
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
6d
Executive Assistant I
Hospital: Rush University Medical Center —Chicago, IL
- $27.47 - $38.81 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Hospital
4d
Executive Assistant II
Key Investment Services, LLC —Chicago, IL
- $27.40 - $41.83 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
4d
Assistant, Administrative III
Constellation Brands —Chicago, IL
- $33.41 - $49.09 an hour
- Extended hours
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Executive Administration
Mars —Chicago, IL
- $32.31 - $44.43 an hour
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
- Health insurance
- Dental insurance
6d
Executive Assistant to Health Plan CEO - Chicago IL
UnitedHealthcare —Chicago, IL
- $32 - $57 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Administrative Assistant
Constellation Brands —Chicago, IL
- $28.19 - $40.56 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
10d
Executive Assistant
RWE Americas, LLC —Chicago, IL
- $86,000 - $112,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Paid holidays
- Disability insurance
Senior Executive Assistant
Tawani Enterprises —Chicago, IL
- $145,000 - $155,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Microsoft Word
- Background check
- 7 years
- Health insurance
- Paid time off
4d
Sr. Executive Administrator
Cushman & Wakefield —Chicago, IL
- $93,500 - $110,000 a year
- Full-time
- Office
- Senior level
- Health savings account
- Disability insurance
Quick Apply
2d
Executive Assistant
Pantheon Systems, Inc —Chicago, IL
- $98,000 - $130,000 a year
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant Business Partner III
Uber —Chicago, IL
- $53.85 - $66.35 an hour
- Full-time
- 6 years
- Office
- Bachelor's degree
- 401(k)
Sr. Administrative Assistant
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Background check
- 7 years
- Microsoft Excel
- Travel reimbursement
- Health insurance
3d
Executive Administrative Assistant
JPMorganChase —Chicago, IL
- $33.34 - $50.48 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Health insurance
- Tuition reimbursement
12d
Administrative Assistant
IMC Financial Markets —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Maple Hospitality Group - Executive Assistant
MAPLE HOSPITALITY GROUP —Chicago, IL
- $70,000 a year
- Weekends as needed
- Mid-level
- Travel
- Communication skills
Quick Apply

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Executive Assistant

Griffin Resources -
Chicago, IL

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Research

Full Job Description

Company Description

A Chicago-based real estate investment and development firm with a 25-year history of structuring and executing complex real estate investments through strategic public-private partnerships. Headquartered in Chicago’s Loop, the firm works with institutional capital partners, government agencies, and corporate stakeholders to deliver innovative affordable housing and commercial investment strategies that generate long-term value.

Our team combines the agility of an entrepreneurial firm with the discipline of institutional real estate, offering professionals the opportunity to work across acquisitions, development, capital markets, asset management, and investment strategy. Join us in shaping the future of responsible real estate investment by creating places that generate enduring value for investors, businesses, and the communities we serve.

Location: Chicago, IL (In-office)
Schedule: Full-time, Monday–Friday - This role requires flexibility to accommodate the scheduling needs of the CEO and occasional business activities outside of standard office hours.
Compensation: $70,000-$90,000 annually, depending on experience

Position Description

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer while helping manage the day-to-day needs of the office. This role serves as a trusted partner to the CEO, ensuring priorities are organized, communications are handled professionally, meetings and engagements are prepared, and critical details are anticipated and executed.

The ideal candidate is highly organized, technologically capable, proactive, and comfortable working in a fast-paced entrepreneurial environment. This individual should enjoy variety, take ownership of responsibilities, and have the ability to anticipate needs before they arise. The role requires strong judgment, professionalism, discretion, and the ability to interact confidently with executives, investors, partners, vendors, and community stakeholders.

Essential Functions

EXECUTIVE ASSISTANT SUPPORT

Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Prepare meeting agendas, materials, presentations, briefing documents, and other resources needed for CEO meetings, company board meetings, external board engagements, speaking opportunities, and business activities
Support preparation for company board meetings and external board engagements, including coordinating agendas, materials, presentations, schedules, meeting logistics, and follow-up items
Create and edit professional presentations, documents, and communications using tools such as Microsoft Office, Canva, Adobe Creative Suite, and InDesign
Coordinate domestic travel arrangements, conference registrations, detailed itineraries, and meeting logistics
Support planning and execution of industry, community, charitable, philanthropic, and business development events and commitments
Manage communications and correspondence with investors, government officials, tenant prospects, C-level executives, vendors, board members, and other external stakeholders
Prepare CEO and leadership team members for meetings by ensuring necessary information, materials, and logistics are organized in advance
Coordinate executive meetings, including refreshments, meals, conference room preparation, and overall meeting experience
Maintain executive contacts, business card records, CRM information, and relationship management systems
Assist with light accounting support, including budget tracking, expense reconciliation, and other financial coordination as needed
Assist with special projects, research, and business initiatives as assigned by the CEO
Represent the company professionally at meetings, events, and external engagements
Anticipate CEO needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

OFFICE ADMINISTRATION

Open the office each morning and help maintain a professional, organized, and welcoming workplace for employees, visitors, clients, and business partners.
Manage day-to-day office operations, including office supplies, inventory, mail and deliveries, vendor coordination, equipment needs, maintenance requests, and utility payments for company properties.
Support office hospitality and meeting needs by coordinating conference rooms, refreshments, and ensuring shared spaces remain prepared and presentable.
Maintain organized company records, including SharePoint files, digital documents, forms, contact databases, event files, and other administrative resources.
Support administrative processes including document preparation, scanning, filing, data entry, and document management.
Assist with team and workplace initiatives, including employee engagement activities and general administrative support.

Qualifications

Bachelor’s degree preferred in business, finance, real estate, communications, marketing, or a related field
3–5 years of experience as an Executive Assistant or in a high-level administrative support role providing direct support to senior executives, business owners, or leadership teams
Active Notary Public commission preferred, or ability and willingness to obtain certification upon hire
Experience with Canva and Adobe Creative Suite, including InDesign, is required
Proficiency with Microsoft Office Suite, including PowerPoint, Word, Outlook, and Excel, is required
Experience with CRM systems, Salesforce, or similar platforms is preferred
Interest in or familiarity with real estate, finance, investing, or professional services environments is strongly preferred
Demonstrated experience managing executive calendars, coordinating complex schedules and travel, preparing presentations and meeting materials, and supporting executive meetings or board engagements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information
Exceptional written and verbal communication skills with a high level of professionalism
Ability to anticipate needs, exercise sound judgment, and work independently
Strong technology skills and ability to quickly learn new systems and tools
A proactive, resourceful, and adaptable mindset with a willingness to learn and take ownership
Ability to interact professionally with executives, investors, clients, vendors, and community partners

Work Environment

This is an in-person role based in our Chicago office. The position requires regular interaction with leadership, employees, visitors, vendors, and community partners.

Flexibility outside of normal business hours may be required for company events, meetings, or special projects.

The ideal candidate enjoys being involved, takes pride in creating a positive workplace experience, and finds satisfaction in helping others succeed by keeping the office organized, welcoming, and running efficiently.

Compensation

Salary: $70,000-$90,000 annually, depending on experience

Benefits

Medical, dental, and vision insurance
Paid time off and paid holidays
401(k) with company match

Apply Now

Refine Your Search

executive administrative assistant jobs in chicago, il

Executive Assistant

Executive Personal Assistant

Personal Assistant

Executive Assistant

Executive Assistant I

Executive Assistant II

Assistant, Administrative III

Executive Administration

Executive Assistant to Health Plan CEO - Chicago IL

Administrative Assistant

Executive Assistant

Senior Executive Assistant

Executive Assistant

Sr. Executive Administrator

Executive Assistant

Executive Assistant Business Partner III

Sr. Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Maple Hospitality Group - Executive Assistant

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