Top 181 Pro services assistant Jobs in Chicago, Il

Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Chicago, IL
- $75,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Office Assistant
Metropolitan Family Services —Chicago, IL
- $38,000 - $43,000 a year
- Weekends as needed
- Spanish
- Computer literacy
- Writing skills
- Health savings account
- Health insurance
Quick Apply
OR Assistant, Full-time, Rotating
Northwestern Memorial Healthcare —Chicago, IL
- $21.85 an hour
- Full-time
- Background check
- Surgery
- Ability to walk for extended periods
- Tuition reimbursement
- 401(k) matching
Quick Apply
11d
Guest Relations Representative
Levy Sector —Chicago, IL
- $27 an hour
- Part-time
- Background check
- Microsoft Outlook
- Sales
- Wellness program
- Paid time off
Quick Apply
Assistant Project Manager - Buildings
R.M. Chin & Associates —Chicago, IL
- $91,000 - $112,000 a year
- Full-time
- Construction site
- 5 years
- Analysis skills
- Profit sharing
- Paid holidays
Quick Apply
Assistant Property Manager
PK Management, LLC —Gary, IN
- $24 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Maintenance Assistant (Part- Time)
Metropolitan Family Services —Chicago, IL
- $17.05 an hour
- Part-time
- Mid-level
- 3 years
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Manager
Freeman Mathis and Gary LLP —Chicago, IL
- $80,000 - $110,000 a year
- Pass drug screening
- Mid-level
- 3 years
- Health savings account
- Disability insurance
Quick Apply
10d
One Health Coordinator (Public Service Administrator, Opt.4)
State of Illinois —Chicago, IL
- Full-time
- Bilingual
- Mid-level
- Office
- Paid parental leave
- Paid holidays
1d
Executive Assistant Sr. Temporary
RSM —Chicago, IL
- $28 - $42 an hour
- Temporary
- Research
- Mid-level
- Office
Pro Shop Attendant
Troon —Riverdale, IL
- $15.40 an hour
- Part-time
- Merchandising
- English
- High school diploma or GED
Quick Apply
Executive Assistant Senior - Temporary
RSM —Chicago, IL
- $28 - $42 an hour
- Temporary
- Research
- Organizational skills
- Fair chance
9d
System Support Specialist
Triton College —River Grove, IL
- $42,274 a year
- Call employer
- Microsoft Access
- Windows
- University
2d
Underwriting Assistant, Custom Property - Hybrid
Crum & Forster —Chicago, IL
- $43,900 - $64,400 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Health insurance
9d
Full Time Assistant Store Manager (Store 2865)
GameStop Inc —Chicago, IL
- $19.80 - $23.80 an hour
- Extended hours
- 18 years or older
- Spanish
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Full Time Assistant Store Manager (Store 7557)
GameStop Inc —Chicago, IL
- $19.80 - $23.80 an hour
- Extended hours
- 18 years or older
- Spanish
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Litigation Legal Assistant
Trueline —Chicago, IL
- $70,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Assistant Site Supervisor
Metropolitan Family Services —Chicago, IL
- $50,000 - $60,000 a year
- Classroom
- CPR Certification
- Writing skills
- Health savings account
- Health insurance
Quick Apply
8d
Full Time Assistant Store Manager (Store 2336)
GameStop Inc —Chicago, IL
- $19.80 - $23.80 an hour
- Extended hours
- 18 years or older
- Spanish
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Full Time Assistant Store Manager (Store 1764)
GameStop Inc —Chicago, IL
- $19.80 - $23.80 an hour
- Extended hours
- 18 years or older
- Spanish
- Marketing
- Health insurance
- Dental insurance
Quick Apply

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Executive Assistant

PINNACLE ACTUARIAL RESOURCES INC
Chicago, IL

Apply Now

Job Details

Full-time
$75,000 - $95,000 a year

Benefits

Profit sharing
Disability insurance
Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

SUMMARY

Under the leadership of the manager of operations and administration, the executive assistant provides high-level administrative support to executives, optimizing their time, enhancing productivity and ensuring operational efficiency across the firm. This position handles a variety of office and administrative tasks focusing on organization, workflow management and firmwide coordination to support principals and enhance firm operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

Provide high-level administrative support and assistance to principals and other stakeholders, managing tasks with increasing independence and ownership
Build a strong partnership with principals by aligning daily operations with their priorities
Identify and improve processes, managing projects, information and resources with minimal oversight
Lead calendar management for principals, prioritizing time-sensitive tasks and overseeing meeting logistics and follow-up actions
Research and prepare client-facing materials, reports and logistics
Cultivate relationships across departments, ensuring smooth communication and a positive organizational culture
Use discretion, judgment and knowledge to facilitate principals’ activities and maintain confidentiality; apply administrative best practices with thoroughness and emotional intelligence
Deliver principal-ready materials with a focus on quality, polish and firm alignment; proficient in key firm tools, reports, software and processes
Assist with event planning and coordination, including setup/teardown and vendor and office maintenance as needed
Contribute consistently to administrative continuity efforts (training manuals, SOPs, documentation)
Build cross-department rapport, uplift team morale and model professionalism
Understand Pinnacle reports including SAOs (Statements of Actuarial Opinion), engagement letters, etc., office technology and procedures, including front-end and progressing to back-end Style Guide processes as needed
Obtain notary commission within two months of employment and may need to initiate e-notary authorizations within six months of employment
Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism
Independently manage travel arrangements, including logistics and itineraries
Model administrative best practices, mentor junior staff as needed and support team development
Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance

COMPETENCIES

High organizational and prioritization skills; ability to manage multiple recurring projects
Exceptional attention to detail. Ensure completeness and accuracy across projects and teams.
Excellent verbal and written communication skills. Ability to manage competing priorities and projects seamlessly.
Ability to work independently and as part of a team, demonstrating professionalism in all interactions; ability to work effectively with multiple individuals to support simultaneous projects
Skilled in Adobe Acrobat Pro, AI tools and Microsoft Office (Word, Excel, PowerPoint, Teams) with a preference for high proficiency in these tools
Strong in report creation, template development and process improvement; able to lead small projects and mentor junior staff

EDUCATION AND/OR EXPERIENCE

High school diploma required; Associate’s or Bachelor’s degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute
Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals

The base salary range for this position is $75,000 to $95,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills.

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Apply Now

Refine Your Search

pro services assistant jobs in chicago, il

Executive Assistant

Office Assistant

OR Assistant, Full-time, Rotating

Guest Relations Representative

Assistant Project Manager - Buildings

Assistant Property Manager

Maintenance Assistant (Part- Time)

Administrative Manager

One Health Coordinator (Public Service Administrator, Opt.4)

Executive Assistant Sr. Temporary

Pro Shop Attendant

Executive Assistant Senior - Temporary

System Support Specialist

Underwriting Assistant, Custom Property - Hybrid

Full Time Assistant Store Manager (Store 2865)

Full Time Assistant Store Manager (Store 7557)

Litigation Legal Assistant

Assistant Site Supervisor

Full Time Assistant Store Manager (Store 2336)

Full Time Assistant Store Manager (Store 1764)

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SUMMARY

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

COMPETENCIES

EDUCATION AND/OR EXPERIENCE

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