Top 94 Senior facilities coordinator Jobs in Chicago, Il

Conference Senior Coordinator
Smithbucklin —Chicago, IL
- $74,000 - $84,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
On-Site Operations and Facilities Coordinator
IST Management Services —Chicago, IL
- $65,000 - $75,000 a year
- Full-time
- Hospitality
- Mid-level
- Office
- Paid holidays
- Disability insurance
13d
Meeting & Events Coordinator - Chicago, IL
CBRE —Chicago, IL
- $58,000 - $63,022 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Health insurance
- Dental insurance
Department Coordinator
The University of Chicago —Chicago, IL
- $28.27 - $36.58 an hour
- Weekends as needed
- Background check
- Google Workspace
- Oracle
- Health insurance
- Paid time off
1d
Operations Coordinator
Motorola Solutions —Chicago, IL
- $50,100 - $83,600 a year
- Full-time
- Hospitality
- Google Workspace
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Healthcare Documentation Specialist
RLDatix —Chicago, IL
- Email
- Remote
- Research
- Mid-level
- Paid holidays
- Disability insurance
12d
Part-Time Workplace Experience Coordinator (Contractor)
Nexxen —Chicago, IL
- $22 - $28 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
Sr. Administrative Coord.
Ada S McKinley Community Services Inc —Chicago, IL
- $64,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Disability insurance
Quick Apply
Meeting & Events Sr Coordinator - Chicago, IL
CBRE —Chicago, IL
- $59,000 - $64,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Workplace Experience Sr Coordinator - Chicago, IL
CBRE —Chicago, IL
- $58,000 - $63,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Sr. Coordinator, Office Services
Baker Tilly Advisory Group, LP —Chicago, IL
- $25.00 - $41.50 an hour
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Quick Apply
1d
Inventory Coordinator (Manufacturing)
Atkore —Harvey, IL
- $37,920 - $52,140 a year
- Travel
- Warehouse
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Sr. Human Resources Coordinator
Life Fitness / Hammer Strength —Rosemont, IL
- $53,800 - $75,600 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Health savings account
Quick Apply
Office Operations Coordinator
HSG Tech Inc. —Addison, IL
- $60,000 - $65,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Sr. Clinical Research Coordinator
The University of Chicago —Orland Park, IL
- $70,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health insurance
- Paid time off
Senior Manager - Operations
Wesco —Carol Stream, IL
- $119,327 - $161,092 a year
- Urgently hiring
- Microsoft Word
- 7 years
- Microsoft Excel
- Health insurance
- Dental insurance
Nurse Intake Coordinator
iCare Services —Skokie, IL
- $60,000 - $90,000 a year
- Full-time
- Basic math
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Senior Manager, Food Safety & Quality Compliance
TreeHouse Foods —Oak Brook, IL
- $124,800 - $187,200 a year
- Full-time
- Hybrid work
- Up to 50% travel
- Master's degree
- 8 years
- Paid training
- Tuition reimbursement
HR COORDINATOR II
NOW HEALTH GROUP, INC. —Bloomingdale, IL
- Extended hours
- Spanish
- Microsoft Outlook
- Mid-level
- Free parking
Quick Apply
12d
Manager, Control Center
Chicago Transit Authority —Chicago, IL
- $126,576.04 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
4d

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Conference Senior Coordinator

Smithbucklin -
Chicago, IL

Apply Now

Job Details

Full-time
$74,000 - $84,000 a year

Qualifications

Computer literacy

Full Job Description

Smithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, with primary offices in Chicago and Washington, D.C., is looking for a Event Services Conference Senior Coordinator to join our Event Services unit in our Washington or Chicago office.

Our Event Services unit provides meeting, conference , event and trade show management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organizations' events. Our goal is to work closely with a client organization's leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organizations' event objectives.

At Smithbucklin, we embody a culture driven by optimism, ambition, expertise, and thoughtfulness, where every team member is empowered to exceed expectations and deliver exceptional results for our clients. Join us in shaping the future of association management, where our values serve as the cornerstone of our success.

What You Will Do…

In this role, you will be accountable for leading the overall delivery of meetings and events for a group of clients. The Conference Senior Coordinator acts as a meeting and event specialist and develops and implements meeting and event components of event strategy and delivery. This role is accountable and responsible for meeting and event project management, financial management, team management, and oversight of all aspects of meeting and event delivery for assigned clients.

Develops event strategies, solutions, and innovations that are tailored and relevant to client needs to support the overall event strategy and achievement of event outcomes.
Supports future year site selection strategy.
Develops and manages cross-unit project plan and Schedule of Events including end-to-end logistical management of conferences, conducts planning meetings and site visits for the event team.
Manages event project scope, identifying issues and developing contingency plans.
Proactively communicates project status, program deadlines, identifying any areas of concern and addresses issues to ensure convention outcomes are met.
Manages financials including developing budgets, tracking against budget and forecast and overseeing ongoing monthly financial reconciliation and final billing.
Determines Housing plan and blocks, oversees housing dashboard for ongoing tracking and reporting to track performance, takes actions to address housing trends as needed.
Develops meeting space floor plan and assigns meeting space.
Partners with Education and Marketing to design and develop general session programming and staging
Creates food and beverage plans, grid and specifications while ensuring accurate BEOs and F&B guarantees.
Oversees Audio Visual requirements and vendor analysis, selects vendor and negotiates contracts.
Oversees third party supplier needs (DMC, temporary staffing, transportation, housing, registration) and coordination, leads RFP processes and ensures high quality supplier relationships and service delivery.
Manages all aspects of special events and networking sessions.
Manages volunteer event planning committees and communications
Manages and oversees all aspects for on-site preparation and delivery including staff travels plans, creation of on-site requirements and support documentation, VIP management, risk management
Contributes to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task.
Facilitates continuous communication between Smithbucklin units, clients, attendees and suppliers to meet the needs of client organizations.
Manages weekly event reporting dashboard to client

This Role Might Be for You If…

You love events and meeting space, you possess strong knowledge of industry terminology.
You love innovation and coming up with new and interesting ways of doing things
You love to multi-task, have strong time management skills and are known for your ability to prioritize effectively and flex when needed
You are proactive, with a default towards taking action
You thrive in pulling people together for a greater cause, eliciting cooperation from and inspiring clients, colleagues and suppliers
When presented with a problem, you demonstrate a positive attitude, eagerness and open-mindedness towards solution seeking
You possess intellectual curiosity, are a continuous learner and seek to understand the “why and how”
You possess strong written and oral communication skills
You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism
You possess familiarity with venues, facilities and conventions centers
You have the ability to travel 25%, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends)

Basic Qualifications

Bachelor's degree from an accredited four-year institution or equivalent experience
5+ years relevant professional experience

Preferred Qualifications

5 year+ of experience in an event planning environment is a plus
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Where Do You Fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, Smithbucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company.

Smithbucklin is a hybrid work environment with in-office days established as Monday, Tuesday, and Thursday. Employees will work a standard 40-hour week, with the possibility of additional hours based on project deadlines.

Smithbucklin considers several factors when determining compensation, including a candidate's recent coursework, training, experience, and certifications, among other considerations. The expected pay for this role will be $74,000 – $80,000 for Chicago and $78,000 – $84,000 for Washington DC.

Equal Employment Opportunity

At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

Smithbucklin will not sponsor applicants for work visas and as a precondition of employment, you must be authorized to work in the United States permanently.

Apply Now

Refine Your Search

senior facilities coordinator jobs in chicago, il

Conference Senior Coordinator

On-Site Operations and Facilities Coordinator

Meeting & Events Coordinator - Chicago, IL

Department Coordinator

Operations Coordinator

Healthcare Documentation Specialist

Part-Time Workplace Experience Coordinator (Contractor)

Sr. Administrative Coord.

Meeting & Events Sr Coordinator - Chicago, IL

Workplace Experience Sr Coordinator - Chicago, IL

Sr. Coordinator, Office Services

Inventory Coordinator (Manufacturing)

Sr. Human Resources Coordinator

Office Operations Coordinator

Sr. Clinical Research Coordinator

Senior Manager - Operations

Nurse Intake Coordinator

Senior Manager, Food Safety & Quality Compliance

HR COORDINATOR II

Manager, Control Center

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