Top 182 Senior staff assistant Jobs in Chicago, Il

SENIOR ADMINISTRATIVE ASSISTANT
City of Chicago —Chicago, IL
- $62,544 a year
- Multiple hires
- Customer service
- Research
- Mid-level
6d
Special Assistant for Long Term Care (SENIOR PUBLIC SERVICE ADMINISTRATOR)
State of Illinois —Chicago, IL
- $11,000 - $13,000 a month
- Overtime
- Bilingual
- Background check
- Clinic experience
- Paid parental leave
- Paid holidays
Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office
NORC at the University of Chicago —Chicago, IL
- $74,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid parental leave
- Paid holidays
Senior Executive Assistant
Kardigan —Chicago, IL
- $124,000 - $162,000 a year
- 7 years
- Microsoft Outlook
- Office
11d
Senior Executive Assistant
S & C Electric Company —Chicago, IL
- $79,827.00 - $105,767.86 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Senior Services Assistant
Lawndale Christian Health Center —Chicago, IL
- $39,936 - $44,408 a year
- Full-time
- High school diploma or GED
- Older adults
- Computer skills
Senior Administrative Assistant (Hybrid opportunity)
Hyatt Corporate Office —Chicago, IL
- $52,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Bachelor's degree
- Organizational skills
- Health insurance
- Dental insurance
6d
Resident Assistant
Montgomery Place —Chicago, IL
- $17.50 - $18.50 an hour
- Part-time
- Skilled nursing facility
- HIPAA
- Apartments
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Senior Suites of Austin —Chicago, IL
- $18 a week
- Full-time
- No experience needed
- Administrative experience
- Driver's License
- Disability insurance
- Dental insurance
Quick Apply
Senior Executive Assistant
Tawani Enterprises —Chicago, IL
- $145,000 - $155,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Quick Apply
Practice Assistant - Litigation
Holland & Knight LLP —Chicago, IL
- $40.40 - $60.60 an hour
- Full-time
- Background check
- Administrative experience
- Bachelor's degree
- Profit sharing
- Paid parental leave
Executive Assistant Senior - Temporary
RSM —Chicago, IL
- $28 - $42 an hour
- Temporary
- Research
- Organizational skills
- Fair chance
Certified Occupational Therapy Assistant (COTA)
Oasis Therapy Services —Burr Ridge, IL
- $25 - $30 an hour
- Full-time
- Skilled nursing facility
- In-person
- Entry level
Quick Apply
Business Office Manager
Vantage Senior Care —Des Plaines, IL
- $52,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Licensed Physical Therapist Assistant (LPTA)
Healthpro Heritage, LLC —Norridge, IL
- $34 - $38 an hour
- Part-time
- Physical & Rehabilitation Medicine
- Mid-level
- Home Health
- Flexible schedule
Regional Business Office Manager
Vantage Senior Care —Lincolnwood, IL
- $70,000 - $95,000 a year
- 8 hour shift
- Mid-level
- Office
- Travel
- Health insurance
- Dental insurance
Quick Apply
Certified Occupational Therapy Assistant (COTA)
Healthpro Heritage, LLC —Norridge, IL
- $33 - $37 an hour
- Part-time
- Clinic experience
- Home Health
- Associate's degree
- Flexible schedule
Activities Assistant - Mt. Prospect - Memory Care
American House Senior Living Communities —Mount Prospect, IL
- Part-time
- Entry level
Certified Nursing Assistant (CNA)
Franciscan Ministries —Lemont, IL
- $20.50 - $24.50 an hour
- Full-time
- Nursing home
- High school diploma or GED
- CNA
- Health savings account
- Disability insurance
9d
Certified Nursing Assistant
Plymouth Place Senior Living —La Grange Park, IL
- $20.00 - $22.90 an hour
- 12 hour shift
- CPR Certification
- BLS Certification
- English
- 403(b) matching
- Disability insurance

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SENIOR ADMINISTRATIVE ASSISTANT

City of Chicago -
Chicago, IL

Apply Now

Job Details

$62,544 a year
6 days ago

Qualifications

Office supply management
Staff supervision
Data storage
Office activity coordination
Process audits
Database maintenance
Customer service
Spreadsheets
Content editing
Filing
Executive administrative support
Scanning
Research
Mid-level
Meeting scheduling
Employee attendance management
Accounting data entry
Financial records management
Financial record maintenance
Office supply ordering
Data entry
Annual budget preparation
Physical document handling
Operational budget management
Payroll record maintenance
Organizational budget management

Full Job Description

Job Number: 417017

Description

BID/JOB ANNOUNCEMENT

SENIOR ADMINISTRATIVE ASSISTANT

DEPARTMENT OF FLEET AND FACILITY MANAGEMENT (2FM)

BUREAU OF FACILITIES MANAGEMENT AND

BUREAU OF FLEET OPERATIONS

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Starting Salary: $62,544; Grade: B-12

Applications for this position will be accepted until 11:59 pm CDT on Monday, August 10, 2026.

This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs administrative and office management support functions of a complex nature for a City manager, OR supervises staff performing office, clerical and/or administrative functions, and performs related duties as required

ESSENTIAL DUTIES

Creates and maintains databases and spreadsheets using various software packages
Schedules events, meetings and coordinates office support services
Explains laws, rules and procedures for complying with or obtaining departmental programs or services
Oversees or performs timekeeping and payroll functions for departmental employees
Audits work and program records to ensure compliance with required protocols
Edits and proofreads documents and reports
Drafts correspondence for supervisor's signature
Orders and maintains materials and supplies and resolves problems with vendors
Researches costs, monitors, and analyzes expenditures to assist in the preparation of the annual budget
Oversees the maintenance of account records, posting of payments and collection of payments for department programs
Maintains basic accounting and petty cash records for office-related expenditures
Assigns and reviews the work of staff engaged in performing a variety of office assistant, clerical, administrative and/or customer service functions
Reviews and reconciles clerical and data entry discrepancies
Assists staff in resolving complex or sensitive operational work problems
Supervises the maintenance, filing, scanning and storage of electronic and manual records
Prepares various work reports regarding office expenditures, work operations, and staff

activities

Additional duties may be required for this position.

LOCATION: Bureau of Facilities Management Administrative Offices 1869 West Pershing Road

Bureau of Fleet Operations Administrative Offices 210 West 69th Street

HOURS: Bureau of Facilities Management 7:30 am – 3:30 pm, Monday – Friday

Bureau of Fleet Operations 8:30 am – 4:30 pm, Monday – Friday

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS

Three years of administrative, office assistant or secretarial experience; or an equivalent combination of education, training, and experience

NOTE: You must provide your degree/transcripts at the time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a universal assessment as part of the interview. The interviewed candidate possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting: Jul 27, 2026, 12:00:00 AM | Closing Date (Period for Applying) - External: Aug 10, 2026, 11:59:00 PM

BU: 01 | Salary: $62,544 Pay Basis:Yearly

Apply Now

Refine Your Search

senior staff assistant jobs in chicago, il

SENIOR ADMINISTRATIVE ASSISTANT

Special Assistant for Long Term Care (SENIOR PUBLIC SERVICE ADMINISTRATOR)

Senior Administrative Assistant supporting the Strategic Communications & External Affairs Department - Hybrid Chicago Loop Office

Senior Executive Assistant

Senior Executive Assistant

Senior Services Assistant

Senior Administrative Assistant (Hybrid opportunity)

Resident Assistant

Administrative Assistant

Senior Executive Assistant

Practice Assistant - Litigation

Executive Assistant Senior - Temporary

Certified Occupational Therapy Assistant (COTA)

Business Office Manager

Licensed Physical Therapist Assistant (LPTA)

Regional Business Office Manager

Certified Occupational Therapy Assistant (COTA)

Activities Assistant - Mt. Prospect - Memory Care

Certified Nursing Assistant (CNA)

Certified Nursing Assistant

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