Top 78 Executive assistant Jobs in Chicago Heights, Il

Executive Assistant
Griffin Resources —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Director of First Impressions
Better Homes and Gardens Real Estate Connections —Oak Forest, IL
- From $50,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid time off
Quick Apply
Executive Assistant
Olympia Fields Hospital —Olympia Fields, IL
- $62,400 - $90,376 a year
- Full-time
- Hospital
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Executive Administrative Assistant
NiSource —Merrillville, IN
- $69,900 - $105,000 a year
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
5h
SECRETARY TO THE ASSOCIATE PRINCIPAL OF OPERATIONS
Homewood-Flossmoor High School —Flossmoor, IL
- $28.34 an hour
- School experience
- Google Workspace
- High school
18h
Executive Assistant
VanDrunen Farms —Momence, IL
- $29 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
2d
Executive Assistant
Pantheon Systems, Inc —Chicago, IL
- $98,000 - $130,000 a year
- Hybrid work
- 5 years
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Executive Administration
Mars —Chicago, IL
- $32.31 - $44.43 an hour
- Full-time
- Microsoft Outlook
- Customer service
- 5 years
- Health insurance
- Dental insurance
2d
Executive Assistant | Full-Time | McCormick Place Convention Center
Oak View Group —Chicago, IL
- $42 - $48 an hour
- Urgently hiring
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant Business Partner III
Uber —Chicago, IL
- $53.85 - $66.35 an hour
- Full-time
- 6 years
- Office
- Bachelor's degree
- 401(k)
Executive Personal Assistant to the CEO
HTC Commercial Flooring —Mokena, IL
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
IMC Financial Markets —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Executive Assistant III
Inovalon —Chicago, IL
- $36.92 - $52.88 an hour
- Hybrid work
- 7 years
- Microsoft Excel
- Office
13d
Executive Assistant
Covista —Chicago, IL
- $20.51 - $37.18 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant
Ripple —Chicago, IL
- $92,000 - $115,000 a year
- Full-time
- 5 years
- Office
- Senior level
- Health insurance
- Cell phone reimbursement
Quick Apply
Administrative Assistant
Constellation Brands —Chicago, IL
- $28.19 - $40.56 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
6d
Executive Administrative Assistant
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- 7 years
- Health insurance
- Paid time off
Executive Assistant to the Principal
Thornton Fractional Township High School District 215 —Calumet City, IL
- $26.00 - $27.30 an hour
- Online Application
- School experience
- High school
- High school diploma or GED
- Paid holidays
- Health insurance
1d
Executive Assistant - Marketing
Vizient, Inc. —Chicago, IL
- $68,500 - $116,300 a year
- Hybrid work
- 5 years
- Research
- Mid-level
Executive Assistant (HR Dept)
UChicago Medicine —Chicago, IL
- Full-time
- Customer service
- Research
- Office
20h

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Executive Assistant

Griffin Resources -
Chicago, IL

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Research

Full Job Description

Company Description

A Chicago-based real estate investment and development firm with a 25-year history of structuring and executing complex real estate investments through strategic public-private partnerships. Headquartered in Chicago’s Loop, the firm works with institutional capital partners, government agencies, and corporate stakeholders to deliver innovative affordable housing and commercial investment strategies that generate long-term value.

Our team combines the agility of an entrepreneurial firm with the discipline of institutional real estate, offering professionals the opportunity to work across acquisitions, development, capital markets, asset management, and investment strategy. Join us in shaping the future of responsible real estate investment by creating places that generate enduring value for investors, businesses, and the communities we serve.

Location: Chicago, IL (In-office)
Schedule: Full-time, Monday–Friday - This role requires flexibility to accommodate the scheduling needs of the CEO and occasional business activities outside of standard office hours.
Compensation: $70,000-$90,000 annually, depending on experience

Position Description

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer while helping manage the day-to-day needs of the office. This role serves as a trusted partner to the CEO, ensuring priorities are organized, communications are handled professionally, meetings and engagements are prepared, and critical details are anticipated and executed.

The ideal candidate is highly organized, technologically capable, proactive, and comfortable working in a fast-paced entrepreneurial environment. This individual should enjoy variety, take ownership of responsibilities, and have the ability to anticipate needs before they arise. The role requires strong judgment, professionalism, discretion, and the ability to interact confidently with executives, investors, partners, vendors, and community stakeholders.

Essential Functions

EXECUTIVE ASSISTANT SUPPORT

Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Prepare meeting agendas, materials, presentations, briefing documents, and other resources needed for CEO meetings, company board meetings, external board engagements, speaking opportunities, and business activities
Support preparation for company board meetings and external board engagements, including coordinating agendas, materials, presentations, schedules, meeting logistics, and follow-up items
Create and edit professional presentations, documents, and communications using tools such as Microsoft Office, Canva, Adobe Creative Suite, and InDesign
Coordinate domestic travel arrangements, conference registrations, detailed itineraries, and meeting logistics
Support planning and execution of industry, community, charitable, philanthropic, and business development events and commitments
Manage communications and correspondence with investors, government officials, tenant prospects, C-level executives, vendors, board members, and other external stakeholders
Prepare CEO and leadership team members for meetings by ensuring necessary information, materials, and logistics are organized in advance
Coordinate executive meetings, including refreshments, meals, conference room preparation, and overall meeting experience
Maintain executive contacts, business card records, CRM information, and relationship management systems
Assist with light accounting support, including budget tracking, expense reconciliation, and other financial coordination as needed
Assist with special projects, research, and business initiatives as assigned by the CEO
Represent the company professionally at meetings, events, and external engagements
Anticipate CEO needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

OFFICE ADMINISTRATION

Open the office each morning and help maintain a professional, organized, and welcoming workplace for employees, visitors, clients, and business partners.
Manage day-to-day office operations, including office supplies, inventory, mail and deliveries, vendor coordination, equipment needs, maintenance requests, and utility payments for company properties.
Support office hospitality and meeting needs by coordinating conference rooms, refreshments, and ensuring shared spaces remain prepared and presentable.
Maintain organized company records, including SharePoint files, digital documents, forms, contact databases, event files, and other administrative resources.
Support administrative processes including document preparation, scanning, filing, data entry, and document management.
Assist with team and workplace initiatives, including employee engagement activities and general administrative support.

Qualifications

Bachelor’s degree preferred in business, finance, real estate, communications, marketing, or a related field
3–5 years of experience as an Executive Assistant or in a high-level administrative support role providing direct support to senior executives, business owners, or leadership teams
Active Notary Public commission preferred, or ability and willingness to obtain certification upon hire
Experience with Canva and Adobe Creative Suite, including InDesign, is required
Proficiency with Microsoft Office Suite, including PowerPoint, Word, Outlook, and Excel, is required
Experience with CRM systems, Salesforce, or similar platforms is preferred
Interest in or familiarity with real estate, finance, investing, or professional services environments is strongly preferred
Demonstrated experience managing executive calendars, coordinating complex schedules and travel, preparing presentations and meeting materials, and supporting executive meetings or board engagements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information
Exceptional written and verbal communication skills with a high level of professionalism
Ability to anticipate needs, exercise sound judgment, and work independently
Strong technology skills and ability to quickly learn new systems and tools
A proactive, resourceful, and adaptable mindset with a willingness to learn and take ownership
Ability to interact professionally with executives, investors, clients, vendors, and community partners

Work Environment

This is an in-person role based in our Chicago office. The position requires regular interaction with leadership, employees, visitors, vendors, and community partners.

Flexibility outside of normal business hours may be required for company events, meetings, or special projects.

The ideal candidate enjoys being involved, takes pride in creating a positive workplace experience, and finds satisfaction in helping others succeed by keeping the office organized, welcoming, and running efficiently.

Compensation

Salary: $70,000-$90,000 annually, depending on experience

Benefits

Medical, dental, and vision insurance
Paid time off and paid holidays
401(k) with company match

Apply Now

Refine Your Search

executive assistant jobs in chicago heights, il

Executive Assistant

Director of First Impressions

Executive Assistant

Executive Administrative Assistant

SECRETARY TO THE ASSOCIATE PRINCIPAL OF OPERATIONS

Executive Assistant

Executive Assistant

Executive Administration

Executive Assistant | Full-Time | McCormick Place Convention Center

Executive Assistant Business Partner III

Executive Personal Assistant to the CEO

Administrative Assistant

Executive Assistant III

Executive Assistant

Executive Assistant

Administrative Assistant

Executive Administrative Assistant

Executive Assistant to the Principal

Executive Assistant - Marketing

Executive Assistant (HR Dept)

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