Top 138 Administration manager Jobs in Chicago Il

Office Manager
Vi Living —Chicago, IL
- $77,678 - $97,084 a year
- Full-time
- 5 years
- Mid-level
- Office
- Tuition reimbursement
- Paid time off
Quick Apply
2d
Office Manager
Reidy Law Office LLC —Orland Park, IL
- $60,000 - $75,000 a year
- Full-time
- Mid-level
- Administrative experience
- Supervising experience
- Disability insurance
- Health insurance
Quick Apply
9d
Manager, Operations and Administration
Illinois EDC —Chicago, IL
- $65,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
3d
Seasoned Bookkeeper/Administrative Mgr.
Confidential —Chicago, IL
- $50,000 - $55,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
9d
Automobile Dealership Office Manager
Packey Webb Ford —Downers Grove, IL
- $25.50 - $30.70 an hour
- Full-time
- Microsoft Outlook
- Dealership
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Office and Accounting Supervisor CHI
Midtown Home Improvements —Wood Dale, IL
- $50,000 - $52,500 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Office Manager
St. Simon's Episcopal Church —Arlington Heights, IL
- From $55,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Lead Spa Concierge
Woodhouse Spa - Highland Park, IL —Highland Park, IL
- $25 an hour
- Weekends as needed
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid training
- 401(k)
Quick Apply
9d
Administrative Manager
Freeman Mathis and Gary LLP —Chicago, IL
- $80,000 - $110,000 a year
- Pass drug screening
- Mid-level
- 3 years
- Health savings account
- Disability insurance
Quick Apply
Corporate Office Manager
MAPLE HOSPITALITY GROUP —Chicago, IL
- $100,000 - $120,000 a year
- Full-time
- Google Workspace
- Office
- 3 years
Quick Apply
14d
Office Manager and Program Assistant
The University of Chicago —Chicago, IL
- $61,000 - $77,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Writing skills
- Health insurance
- Paid time off
Office Manager
Ryan Specialty —Chicago, IL
- $64,750 - $75,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
1d
Corporate Office Manager
Feralloy Corporation —Chicago, IL
- $40 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Research
Manager, Office of the President
Rotary International —Evanston, IL
- $112,500 - $125,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Business Office Manager (BOM)
Longterm Health Management Services —Calumet City, IL
- $55,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
Quick Apply
9d
Senior Program Manager: Administration & Operations
Illinois Public Health Institute —Chicago, IL
- Full-time
- Office
- Contracts
- Senior level
Quick Apply
14d
Office Manager
Molly Maid —Skokie, IL
- $27 an hour
Quick Apply
Office Manager
Saint John Capital —Chicago, IL
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Dental insurance
Executive Admin / Office Manager
Clear Height Properties —Oak Brook, IL
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Office Manager
Olympik Signs, Inc. —Lombard, IL
- $50,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply

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Office Manager

Vi Living -
Chicago, IL

Quick Apply

Job Details

Full-time
$77,678 - $97,084 a year
2 days ago

Benefits

Tuition reimbursement
Paid time off
Parental leave
401(k) matching

Qualifications

Project coordination
High school diploma or GED

Full Job Description

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.

What We Offer:

Competitive pay includes base salary plus bonus potential
Exceptional benefits
Generous Paid Time Off - start accruing on day one
401k with company match
Paid maternity and paternity benefits
Award-winning training and development
Tuition Reimbursement
Luxury work environment
Meaningful and rewarding work

Our office is located at 233 S. Wacker Drive, Suite 8400 Chicago, IL 60606. This is an onsite position based in the Chicago office, Monday through Friday, from 8:30 a.m. to 5:00 p.m.

A summary of our employee Benefits may be found by clicking here.

Are you someone who loves creating an organized, welcoming workplace where people feel supported and things simply get done? We’re looking for an Office Manager to be at the heart of our Chicago Office. Someone who brings energy, organization, initiative, and a strong service mindset to everything they do. In this highly visible role, you’ll oversee the day-to-day office experience, lead Office Services, partner across teams, coordinate workplace operations and employee events, and help create an environment where employees and visitors feel welcomed from the moment, they walk through the door. If you enjoy wearing multiple hats, solving problems, improving processes, and making a meaningful impact on the employee experience, this could be a great opportunity for you.

Office Operations:

Oversees Chicago Support Office reception, visitor access, and front-desk operations to ensure a professional and welcoming environment, serving as the primary point of contact for employees, visitors, candidates, and vendors.
Coordinates new-hire workspace setup, including building access, office supplies, equipment, technology, and office safety tours.
Coordinates office moves and workspace changes for existing employees, including furniture, equipment, technology, and related logistics.
Ensures conference rooms, reception areas, kitchens, break rooms, supply areas, and the Mail Room are organized, clean, maintained, stocked, and operational.
Maintains records and trackers related to vendors, invoices, access cards, office equipment, service requests, and offsite corporate file storage.
Tracks and analyzes Office Services operational costs, monitors spending against established budgets, identifies variances and trends, and supports budget planning and cost-management efforts.
Develops, implements, and maintains Office Services policies, procedures, and processes; identifies opportunities to improve operational efficiency, service delivery, and the employee experience.
Reviews, codes, and processes invoices accurately and promptly for payment.
Manages weekly breakfast and lunch orders within established budgets, including set up and break down.
Provides administrative and project support to the AVP of HR and Employee Relations.

Office Services Team Management

Oversees daily mailroom operations, including the timely processing, sorting, distribution,
and shipment of incoming and outgoing mail and packages.
Supervises the Office Services Coordinator, assigns responsibilities, and ensures
appropriate daily coverage.
Provides onboarding, training, coaching, and performance feedback and addresses
workflow or service concerns.
Provides hands-on Mail Room and reception support as needed.

Building and Vendor Management

Serves as the primary liaison with building management, vendors, service providers, and
contractors for workplace services, including coordinating service requests, appointments,
onsite access, deliveries, repairs, and related updates.
Monitors vendor performance and escalates unresolved service or operational concerns.
Communicates relevant building policies, events, maintenance, and service updates to
Chicago Support Office employees.
Coordinates and delivers Chicago Support Office safety and security training.
Maintains the Chicago Support Office emergency plan, including current floor plans, exit
routes, and coordination of emergency response teams, and serves as the primary contact
for security-related matters.

Employee Events and Recognition

Partners with the AVP of HR and Employee Relations to coordinate employee events,
meetings, celebrations, and Chicago Support Office activities.
Coordinates event timelines, budgets, RSVPs, vendors, communications, setup, and onsite
support.

Key Competencies:

Ability to provide excellent customer service.
Is self-motivated, has the ability to initiate action and bring closure to responsibilities or
tasks and takes pride in finished products.
Ability to organize ideas or concepts into outlines, documents and action plans.
Pays attention to detail with strong organizational, problem solving, communication and
quantitative skills. Can effectively and professionally interact with and influence contacts,
customers and personnel at all levels of the organization.
Communicates effectively with diverse groups of people (individuals at Corporate Office,
Communities, vendors and external resources of all types).
Ability to multitask and is flexible when change of direction is critical.
Proficiency in Microsoft Office suite.

Education and Experience:

Education: High School degree of GED required. College degree preferred.
Work Experience: Minimum 5 years administrative office support experience required;

minimum three years supervisory experience preferred.

Quick Apply

Refine Your Search

administration manager jobs in chicago il

Office Manager

Office Manager

Manager, Operations and Administration

Seasoned Bookkeeper/Administrative Mgr.

Automobile Dealership Office Manager

Office and Accounting Supervisor CHI

Office Manager

Lead Spa Concierge

Administrative Manager

Corporate Office Manager

Office Manager and Program Assistant

Office Manager

Corporate Office Manager

Manager, Office of the President

Business Office Manager (BOM)

Senior Program Manager: Administration & Operations

Office Manager

Office Manager

Executive Admin / Office Manager

Office Manager

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