POSITION TITLE: Property Manager – Asset Management Specialist
REPORTING TO: Senior Property Manager
LOCATION: 117 N Jefferson St., Ste 303, Chicago, IL 60661
THE COMPANY: InCommercial Property Group
COMPENSATION RANGE: 60,000- 65,000
ROLE: The Property Manager – Asset Management Specialist supports the Senior Property Manager in the operation, organization, reporting, and compliance oversight of the company’s commercial real estate portfolio. The role is primarily focused on property management support yet has primary responsibilities for licensing and licensing compliance for properties within the portfolio. The role requires regular coordination across asset management, lease administration, accounting, licensing, compliance, vendors, tenants, and internal stakeholders. A successful candidate in this role will have broad exposure to the company and a path towards advancement within Property Management or leading the expansion of an Asset Management division.
Key primary responsibilities include managing licensing and compliance processes, managing deferred maintenance responsibilities, and serving as team lead on bank inspection requests. The role will also broadly support the Property Management group under the direction of the Senior Property Manager which could involve tasks such as maintaining accurate property information, tracking and resolving property service requests, coordinating with tenants and vendors, supporting lease and property reporting, and assisting with portfolio-level information needed by management and asset management.
RESPONSIBILITIES: Shall include, but not limited to:
Primary Job Responsibilities: Asset Management - Licensing & Compliance, Deferred Maintenance, and Bank Inspections
- Responsible for implementing and maintaining the organizational framework defined by the Head of Capital Markets to effectively service and grow existing national account relationships.
- Manage applications and renewals for business licenses, permits, employee registrations, and operating programs, including beer and wine, liquor, lottery, tobacco, health, food, and EBT.
- Maintain the licensing calendar, monitor regulatory requirements, complete audits, and resolve expired, missing, or noncompliant licenses.
- Coordinate with the outside licensing company on new applications by providing documents, obtaining internal approvals, tracking requirements, and monitoring store-opening deadlines.
- Coordinate property and compliance matters with tenants, vendors, government agencies, Legal, Accounting, Operations, Category Management, Branding, and other internal departments.
- Track deferred maintenance, aging repairs, Inconvenience tickets, bank-inspection findings, and vendor assignments through completion.
- Review PSA summaries, identify maintenance and CapEx items, and help determine which findings should proceed, be deferred, or be challenged.
Support Function Job Responsibilities: Property Management - Operations, Lease Administration, Tenant and Portfolio Reporting
- Support the day-to-day operation and transition readiness of assigned properties under the Senior Property Manager’s supervision.
- Identify property improvements, collect and compare bids, coordinate maintenance inspections, manage tenant and vendor communication, vendor activity, and required property documentation.
- Support active CapEx projects under the direction of the Senior Property Manager.
- Assist during budget season, support portfolio projects, and provide Property Manager workload coverage as assigned.
- Track and resolve inbound property service requests as needed and in a prompt and professional manner.
- Maintain accurate property, lease, tenant, licensing, and financial-performance information.
- Track Tenant Improvement allowances, lease-option exposure, occupancy, rent rolls, lease expirations, rollover, space availability, and other portfolio information.
- Prepare reports and supporting documentation for budgeting, acquisitions, dispositions, due diligence, asset-strategy reviews, and property transitions.
- Perform miscellaneous other tasks as required.
SCHEDULE:
- Regular business hours are Monday through Friday, 9:00 AM to 5:00 PM, adjusted as needed.
Qualification
- 1 - 2 years of licensing and compliance experience
- Attention to detail
- Experience with understanding and using AI
- Able to multi-task
Benefits
- Medical, Dental, Vision Insurance (all premium amount covered).
- HSA company contributions with HDHP Medical plans
- 401 available up to 3% match
- Cell Phone Credit
- Gym Membership
- Transportation Credit
- Career advancement opportunities
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
