Top 88 Proposal coordinator Jobs in Chicago Il

Proposal Coordinator & Technical Writer
ADS LLC —Northbrook, IL
- $61,200 - $91,800 a year
- Online Application
- Remote
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Paid time off
11d
RFP Project Coordinator
Marquette Associates Inc —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Marketing
- Mid-level
- Quality control
- Health savings account
- Paid holidays
3d
Contracts & Pricing Coordinator US & Canada | Respiratory & Acute Care
Brett Fisher Group —Chicago, IL
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Access
- Bachelor of Science
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Pitches & Proposals Coordinator
K&L Gates —Chicago, IL
- $73,500 - $110,200 a year
- Full-time
- Remote
- Background check
- Microsoft Excel
- Addiction Medicine
- Profit sharing
- Wellness program
Design/Build Project Coordinator- 4 Day Work Week
Reveal Design LLC - Chicago —Chicago, IL
- From $50,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
4h
Seasonal Inside Sales Coordinator
PersonalizationMall.com —Burr Ridge, IL
- $20 - $25 an hour
- Temporary
- Spanish
- Marketing
- Computer literacy
- Employee discount
Quick Apply
Catering by Michaels Sales: Event Coordinator
Catering by Michaels —Morton Grove, IL
- $55,000 - $150,000 a year
- Weekends as needed
- Microsoft Outlook
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
Advocacy & Activism Giving Coordinator - US
Lush Handmade Cosmetics —Chicago, IL
- $61,400 - $75,000 a year
- Full-time
- Remote
- Mid-level
- US work authorization
- Leadership
Quick Apply
12d
Senior Proposal Coordinator
RailPros —Chicago, IL
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Commuter assistance
- Health savings account
Quick Apply
Ethical Campaigns Coordinator - US
Lush Handmade Cosmetics —Chicago, IL
- $68,400 - $83,600 a year
- Full-time
- Remote
- Mid-level
- 3 years
- Presentation skills
Quick Apply
12d
Project Coordinator
UL Standards & Engagement —Evanston, IL
- $50,578.00 - $69,544.75 a year
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
- Paid holidays
- Health insurance
6d
Grants Coordinator
YOUTH GUIDANCE —Chicago, IL
- $44,000 - $52,500 a year
- Full-time
- Research
- Mid-level
- Office
- Wellness program
- Disability insurance
Quick Apply
5d
Public Sector Proposal Coordinator
Parallel Works —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Remote
- Mid-level
- Python
- Commercial
- Disability insurance
- Health insurance
Quick Apply
Grants Coordinator
Above and Beyond Family Recovery Center —Chicago, IL
- $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
ARCO Companies —Downers Grove, IL
- $60,000 - $80,000 a year
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
4d
Clinical Services Coordinator
Ann & Robert H. Lurie Children’s Hospital of Chicago —Streeterville, IL
- $24.00 - $39.24 an hour
- Full-time
- Mid-level
- Databases
- Administrative experience
- 403(b) matching
- Paid parental leave
12d
Account Coordinator
Alera Group —Chicago, IL
- $50,000 - $52,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
10d
Facilities Coordinator On-Site Northlake, Illinois
CBRE —Northlake, IL
- $27.88 - $28.85 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Practice Coordinator
Norton Rose Fulbright —Chicago, IL
- $85,000 - $110,000 a year
- Overtime
- Hybrid work
- 5 years
- Mid-level
- Administrative experience
- Profit sharing
- Commuter assistance
Sales Coordinator
Crescent Hotels & Resorts LLC —Oak Brook, IL
- Microsoft Excel
- Microsoft Outlook
- Hotel
Quick Apply

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proposal coordinator jobs near chicago il

Proposal Coordinator & Technical Writer

ADS LLC -
Northbrook, IL

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Job Details

Full-time
$61,200 - $91,800 a year
11 days ago

Benefits

Health insurance
Paid time off
401(k) matching

Qualifications

Technical editing
Project team coordination
Version control
Knowledge management
Microsoft Excel
Content creation for technical audiences
Microsoft Outlook
Sales collateral development
Bachelor's degree in communications
Marketing
Technical documentation
Operations coordination
Branding consistency
Mid-level
3 years
Bachelor's degree in business administration
Bachelor's degree in marketing
Schedule management
Collaboration with product development teams
Bidding project phase
Bachelor's degree in English
Proposal writing
Bachelor's degree
Product management
Microsoft Teams
Document archiving
Communications
Business Administration
CRM system proficiency
Technical writing quality assurance

Full Job Description

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

The Proposal Coordinator / Technical Writer is responsible for managing proposal content, assembling and submitting proposals, and assisting with technical writing of proposal content, abstracts, and white papers. This role serves as the primary owner of the organization's proposal content library while also coordinating proposal and bid response activities from receipt through submission. Working closely with Sales, Product Management, Marketing, Operations, and subject matter experts, the Proposal Coordinator/Technical Writer ensures proposal content remains accurate, current, and compliant while creating clear, compelling technical and customer-facing documentation.

Job Responsibilities

Proposal Content Management

Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible.
Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging.
Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials.
Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures.
Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency.

Proposal Coordination & Submittals

Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines.
Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments.
Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions.
Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses.
Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods.

Technical Writing & Documentation

Work with Sales, Product Management, Marketing, Operations, and subject matter experts to develop, edit, and maintain study abstracts, white papers, proposal documentation, and other customer facing supporting materials.
Translate technical, operational, and product-related information into concise and compelling documentation for customers, sales teams, and product management.
Interview subject matter experts and gather technical information to create accurate, consistent, and customer-focused content.
Ensure all technical documentation follows established writing standards, branding guidelines, and quality expectations for clarity, consistency, and usability.

Education and Experience Qualifications

Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience.
3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role.
Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes.
Experience managing content libraries, templates, and document repositories preferred.
Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred.
Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred.

Knowledge, Skills and Abilities

Strong proposal writing, technical writing, editing, and proofreading skills.
Exceptional attention to detail and commitment to content accuracy and quality.
Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses.
Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation.
Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.
Ability to communicate complex technical concepts clearly to both technical and non-technical audiences.
Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

Total Rewards

The compensation range for this position is $61,200.00 - $91,800.00, depending on experience. This position may be eligible for performance based bonus plan.

Benefits Package

Our comprehensive U.S. benefit offerings include: Health benefits, 401(k) retirement savings program with company match, PTO, and more. More information on our benefits and rewards can be found on our career page: https://www.idexcorp.com/careers/our-benefits-and-rewards/

IDEX is an Equal Opportunity Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

This posting is for an existing vacancy.

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Artificial intelligence is not used to screen, assess or select applicants.

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Refine Your Search

proposal coordinator jobs in chicago il

Proposal Coordinator & Technical Writer

RFP Project Coordinator

Contracts & Pricing Coordinator US & Canada | Respiratory & Acute Care

Pitches & Proposals Coordinator

Design/Build Project Coordinator- 4 Day Work Week

Seasonal Inside Sales Coordinator

Catering by Michaels Sales: Event Coordinator

Advocacy & Activism Giving Coordinator - US

Senior Proposal Coordinator

Ethical Campaigns Coordinator - US

Project Coordinator

Grants Coordinator

Public Sector Proposal Coordinator

Grants Coordinator

Project Coordinator

Clinical Services Coordinator

Account Coordinator

Facilities Coordinator On-Site Northlake, Illinois

Practice Coordinator

Sales Coordinator

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