Top 80 senior administrative specialist Jobs in chicago il

Administrative Coordinator
AMERICAN BOARD OF MEDIC —Chicago, IL
- $31.75 - $35.00 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Laboratory Manager, Clinical Microbiology - Full-Time, Day Shift
UChicago Medicine —Chicago, IL
- Email
- Customer service
- 5 years
- Word processing
Specialist-ACH
BMO Financial —Naperville, IL
- $41,714 - $69,000 a year
- Part-time
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
5d
TRANSACTIONS SPECIALIST
Hyatt Corporate Office —Chicago, IL
- $68,800 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 3 years
- Health insurance
- Dental insurance
Office Operations Manager
Kaleidoscope Inc —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Free parking
- Paid holidays
Quick Apply
12d
Executive Administrative Assistant
USG Corporation —Chicago, IL
- $60,480 - $80,640 a year
- Microsoft Outlook
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
Associate Underwriter Windstorm Risk
Howden Group Holdings —Chicago, IL
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Senior Billing Specialist
Banner Witcoff —Chicago, IL
- $80,000 - $95,000 a year
- Online Application
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Executive Assistant, Sales Leadership
Siemens Healthineers —Chicago, IL
- $79,730 - $109,626 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Ethics & Compliance Specialist
WEC Energy Group (WEC) —Chicago, IL
- $68,436.68 - $135,761.08 a year
- Mid-level
- Office
- 3 years
12d
Employee Relations & Leave Specialist
ACTS Aviation Security, Inc. —Des Plaines, IL
- $75,000 - $85,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k) matching
Quick Apply
Proposal Specialist IV
AECOM —Chicago, IL
- $105,000 - $130,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- 6 years
- AD&D insurance
- Employee stock purchase plan
Recruiting Specialist- Contractor
Covista —Chicago, IL
- $32 - $36 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Quick Apply
Senior Client Service Specialist - Listed Derivatives (Futures)
Société Générale —Chicago, IL
- $81,000 - $201,000 a year
- Hybrid work
- Presentation skills
- Continuous improvement
- Senior level
- Health insurance
- Dental insurance
Proposal Specialist III
AECOM —Chicago, IL
- $70,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Marketing
- AD&D insurance
- Employee stock purchase plan
Billing Senior Specialist (Chicago)
Sidley Austin LLP —Chicago, IL
- $88,000 - $100,000 a year
- Full-time
- Hybrid work
- 5 years
- Research
- Analysis skills
Anti-Money Laundering Sr. Investigator I - Network Due Diligence
Capital One —Chicago, IL
- Email
- Remote
- Research
- Mid-level
- High school diploma or GED
- Health insurance
- Work from home
6d
Documentation and Authorization Specialist
Symbria —Woodridge, IL
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- 401(k)
- Paid time off
University of Illinois Chicago – Office of Transfer Articulation and Degree Audit – Transfer Degree Planning Specialist
Chicago, IL
- $75,000 - $82,000 a year
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Health insurance
- Dental insurance
Customer Service & Inside Sales Specialist
Vienna Beef LTD —Chicago, IL
- Full-time
- Research
- Mid-level
- Office
Quick Apply

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Administrative Coordinator

AMERICAN BOARD OF MEDIC
Chicago, IL

Quick Apply

Job Details

Full-time
$31.75 - $35.00 an hour

Benefits

Health insurance
Dental insurance
Flexible spending account
Vision insurance
Retirement plan

Qualifications

Microsoft Excel
Microsoft Outlook
Executive administrative support
Microsoft Teams
Adobe Acrobat

Full Job Description

April 17, 2026

The American Board of Medical Specialties (ABMS) is seeking a full-time Administrative Coordinator.

This is a Chicago area-based position.

The Administrative Coordinator’s overall responsibilities are to assist with the administrative support of the Governance Department and provide exceptional service to volunteers serving in ABMS governance structures. The Administrative Coordinator will need to travel to the ABMS office in downtown Chicago at least two times per month. The time in the office will be to help digitize old governance records, so dates and timing can be flexible based on the needs of the new employee.

The Governance Department provides leadership and direction for the engagement and convening of the ABMS Board of Directors, Board Committees, and Member Boards. The department oversees the committee development process and cultivates Board relations.

About ABMS

Established in 1933, the American Board of Medical Specialties (ABMS) is responsible for the creation of standards overseeing physician certification in the United States. Dedicated to improving the quality of care to the patients, families, and communities they serve, the 24 ABMS Member Boards develop educational and professional standards and programs of assessment to certify physicians and medical specialists. More than one million physicians and medical specialists are certified by one or more of the ABMS Member Boards in one or more of 38 specialties and 89 subspecialties. For more information about ABMS, visit abms.org.

Position Responsibilities

Provide day-to-day administrative support to the Senior Vice President (SVP) of Governance and Board Relations, including coordinating and maintaining up-to-date calendars and schedules, providing key meeting and presentation reminders, making travel arrangements, and processing expense reports
Serve as a liaison and schedule meetings between the SVP, Executive Leadership Team, and employees as well as Member Board Executives and other external stakeholders.
Assist with a wide variety of administrative operations including responding to telephone and email inquiries and scheduling meetings
Prepare the first draft of meeting minutes for Governance-related committees and groups
Ensure completion of the Conflicts and Dualities of Interest Forms for Board and committee volunteers, Member Board Executives, and staff annually
Format correspondence, reports, presentations, and other documents according to ABMS Style Guide
Assist with basic record keeping and reporting, such as contact list updates and digitizing older departmental records
Assist with adding meeting logistics into BoardEffect, an online meeting materials management system
Support special projects and additional administrative tasks, as assigned

Page Break

Experience

Two year’s experience providing administrative experience to a small/mid-sized department (required)
Experience in the not-for-profit sector (membership, healthcare, or association setting)
Experience drafting meeting minutes
Advanced level of proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams), and Adobe Acrobat (required)
Experience managing and scheduling complex calendars (required)

Competencies

Strong organizational skills with the ability to manage multiple tasks and shift priorities as needed
An ability to exercise a high level of professionalism, judgment, discretion, and confidentiality, particularly regarding information about individual trustees
Superior communication skills, both written and verbal
Strong interpersonal skills with the ability to interact respectfully and constructively with diverse individuals
An understanding of the characteristics, best practices, and staff support needs of a volunteer board
Demonstrated customer focus or customer service experience
Demonstrates the ability to independently prioritize tasks, anticipate needs, and take initiative to complete administrative responsibilities with minimal supervision while maintaining accuracy and efficiency.
Exhibits strong attention to detail by consistently producing accurate, well‑organized work, carefully reviewing information, and proactively identifying and correcting errors in administrative processes and documentation.
Consistently demonstrates reliability and accountability by meeting deadlines, following through on commitments, and serving as a trusted administrative support who can be counted on to deliver high‑quality work.

Physical Demands Required (beyond – sit at a desk for prolonged periods, typing and data entry, extended screen time.)

The ability to lift, push, and/or pull up to 15 pounds; move tables, chairs, laptops, video equipment; sit on the floor to pack boxes/crates; stand for extended periods of time; and reach overhead and/or reach at or below shoulder level.

Education

Bachelor’s Degree (preferred)

Salary, Work Hours, and Benefits

ABMS is offering a starting hourly rate between $31.75 and $35.00, depending on experience. ABMS offers a comprehensive benefit package including three Blue Cross Blue Shield medical plan options; Flexible Medical and Dependent Care Spending Accounts; Heath Savings Accounts; dental and vision plans; a retirement plan with a three percent “safe harbor” employer contribution; a discretionary annual bonus; and generous paid vacation and leave programs.

Hours: 37.5 hours per week, M - F, 8:30 am – 5:00 pm

Travel: Up to 10% will be spent traveling to the ABMS office in downtown Chicago (at least two times per month)

This is a Chicago area-based position.

Closing Date: Resume review and interviews will continue until the position is filled.

How to Apply

Send your resume to Daniel Hoppe, Director, Human Resources.

This job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities. Duties, responsibilities, and activities may change or be added at any time with or without notice.

All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, disability status, genetic information, or any other protected status.

Quick Apply

Refine Your Search

senior administrative specialist jobs in chicago il

Administrative Coordinator

Laboratory Manager, Clinical Microbiology - Full-Time, Day Shift

Specialist-ACH

TRANSACTIONS SPECIALIST

Office Operations Manager

Executive Administrative Assistant

Associate Underwriter Windstorm Risk

Senior Billing Specialist

Executive Assistant, Sales Leadership

Ethics & Compliance Specialist

Employee Relations & Leave Specialist

Proposal Specialist IV

Recruiting Specialist- Contractor

Senior Client Service Specialist - Listed Derivatives (Futures)

Proposal Specialist III

Billing Senior Specialist (Chicago)

Anti-Money Laundering Sr. Investigator I - Network Due Diligence

Documentation and Authorization Specialist

University of Illinois Chicago – Office of Transfer Articulation and Degree Audit – Transfer Degree Planning Specialist

Customer Service & Inside Sales Specialist

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