Project Admin
Role – Scope
CBC is in search of a Project Admin to support large mission critical projects.
About CBC
Canadian Breaks Consulting, LLC is a growing consulting firm based in Amarillo, TX serving clients with customized project management solutions to complex problems on critical projects.
Our Mission: "To plan, manage, and execute projects with hearts, hands, and feet of Christ."
Our Core Values
Integrity: A commitment to Truth with a consistent and uncompromising adherence to strong moral and ethical principles and values.
Excellence: A constant and consistent drive to uphold and raise standards in whatever you do.
Prudence: A commitment to taking the extra step and considering the reasonableness of your actions as well as their consequences.
Stewardship: An unwavering willingness to carefully and responsibly manage interests separate from and greater than your own.
Essential Responsibilities
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Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
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Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
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Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
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Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
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Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
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Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
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Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
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General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
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Assist in tracking drug testing and safety orientation paperwork.
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Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
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Assist with maintaining office supplies needed for the job.
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Organize and lead the site security and badging administrative process.
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Organize and lead project daily diaries, meeting minutes, and other assignments.
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Assist with copying, filing, and mailing/distribution of job site correspondence.
Qualifications
Professional Experience and Education
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High school diploma or GED required.
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Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.
Required Skills
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Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
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Must be an accurate and proficient typist (at least 45-wpm).
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Ability to work well and maintain a cooperative attitude through high-pressure situations.
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Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
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Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
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Ability to work well in a large professional setting. Patience and professionalism are essential.
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Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
Physical And Mental Requirements
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Standing/Walking/Sitting: Workday is combination of standing, walking and sitting.
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Must be able to climb stairs: 5% of day.
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Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
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Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
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Hearing: Sufficient to hear conversational levels in person and over the telephone.
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Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
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Lift/Carry: Up to 40lb – Minimal.
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Bending/Twisting: Minimal.
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Kneeling/Crouching/Crawling: Minimal.
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Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers.
Pay and Benefits
$90,000 - $115,000
Fully covered Employee+Fam BCBS PPO health insurance
Fully covered Employee+Fam Dental & Vision Insurance
2 weeks PTO
