Top 2 Executive assistant Jobs in Christiansted, Vi

Business Administrative Assistant
Sacred Wind Communications —St Croix, VI
- $65,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office

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Business Administrative Assistant

Sacred Wind Communications -
St Croix, VI

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Job Details

Full-time
$65,000 a year

Qualifications

Project team coordination
Meeting minutes
Project reporting
Vendor relationship building
Financial forecasting
Financial operations
Budget management
Confidential information handling
Microsoft Excel
Office activity coordination
Business travel arrangements
Operations coordination
Professional ethics
Presentations for conferences or internal meetings
Content editing
Bachelor's degree in business
Executive administrative support
Collaboration with board members
Mid-level
3 years
Bachelor's degree in business administration
Budget forecasting
Expense reports
Bachelor's degree
Continuous improvement
Task prioritization
Vendor relationship management
Vendor communication
Leading team collaboration initiatives
Meeting facilitation

Full Job Description

Business Administrative Assistant

Department: Corporate & Administrative
Location: St. Thomas, USVI
Reports To: Chief Executive Officer
Employment Type: Full-time

Job Summary

The Business Administrative Assistant provides high-level strategic and administrative support to the business, ensuring operational efficiency and alignment with organizational objectives. This role extends beyond traditional administrative duties, requiring strong project management, financial coordination, and stakeholder engagement. The ideal candidate is proactive, detail-oriented, and capable of managing complex priorities while maintaining the highest level of confidentiality and professionalism

Key Responsibilities

Strategic & Administrative Support

Manage complex executive calendars, prioritizing engagements based on business objectives.
Serve as a primary liaison between Senior Leadership and internal/external stakeholders.
Coordinate executive meetings, including agenda preparation, minute-taking, and follow-up tracking.
Arrange detailed travel logistics, including international itineraries and related requirements.
Prepare high-level correspondence, reports, and presentations for internal and external audiences.

Financial & Budget Coordination

Process expense reports, invoices, and purchase requests with accuracy and compliance.
Track departmental budgets and support forecasting and variance analysis.
Manage vendor relationships, including invoicing and payment coordination.

Project Management & Operational Excellence

Lead or support cross-functional projects, ensuring timelines and deliverables are met.
Identify process improvement opportunities to enhance administrative efficiency.
Maintain and update project management tools and reporting dashboards.
Draft, edit, and review documents to ensure quality and consistency.

Stakeholder & Communication Management

Maintain strong working relationships with executives, board members, and external partners.
Handle confidential information with discretion and sound judgment.

Education & Experience

Bachelor’s degree in business administration or a related field (preferred).
3–6 years’ experience as an Executive Assistant, ideally supporting C-suite or senior leadership.
Experience in financial administration, reporting, and project coordination is an asset.

Skills & Competencies

Strong organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
High level of professionalism, integrity, and confidentiality.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong interpersonal skills with the ability to engage diverse stakeholders.

Working Conditions

Office-based role with occasional travel to company locations and events.
May require flexibility to work outside standard business hours.
Regular use of standard office equipment.

Salary Scale

The successful applicant will receive an attractive remuneration and benefits package.

Only shortlisted candidates will be contacted.

#USVI

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