Top 389 Administrative secretary Jobs in Chula Vista Ca

General Office Assistant
RedBalloon LLC —San Diego, CA
- $23 - $25 an hour
- Full-time
- Office
- Administrative experience
- QuickBooks
- Paid time off
Quick Apply
Office Administrator
CV Resources —San Diego, CA
- $25 - $30 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Pullman —Chula Vista, CA
- $30 - $34 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
4d
ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT
SEIU UHW LOCAL 2005 —San Diego, CA
- From $82,000 a year
- Weekends as needed
- Bilingual
- Microsoft Access
- Research
Quick Apply
Administration 1
Costco Wholesale Corporation —National City, CA
- Entry level
- AD&D insurance
- Employee stock purchase plan
Warehouse Office Support
Home Depot —San Diego, CA
- $25 an hour
- Entry level
Front Office Coordinator
Marriott International, Inc —Chula Vista, CA
- $27.75 an hour
- Full-time
- Word processing
- Mid-level
- Hotel
12d
Office Assistant/Receptionist
Precision General Contracting —San Diego, CA
- $20 - $30 an hour
- Overtime
- Computer literacy
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
10d
Office Services Assistant
Aubrey Thrasher LLC —San Diego, CA
- $24 - $28 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
12d
Program Assistant
Public Consulting Group —Chula Vista, CA
- $19 - $22 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
13d
File Clerk - Toyota Chula Vista
Sunroad Automotive —Chula Vista, CA
- $17.75 an hour
- Full-time
- Background check
- Dealership
- Pass drug screening
- AD&D insurance
- Health insurance
Quick Apply
Administrative Assistant
SD Visual Productions —San Diego, CA
- $25 an hour
- Part-time
- Hybrid work
- CRM software
- Office
- Administrative experience
Quick Apply
4d
Administrative Assistant IV
San Diego Community College District —San Diego, CA
- $5,387.63 - $6,417.36 a month
- Overtime
- Mid-level
- Office
- University
- Health insurance
- Dental insurance
9d
Receptionist/Administrative Assistant
Lupita G. Fernandez & Assoc. Inc —San Ysidro, CA
- $26.09 - $30.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
13d
Administrative Assistant
ActivCare —San Diego, CA
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Disability insurance
Quick Apply
12d
Administrative Assistant, Staff
Qualcomm —San Diego, CA
- $32 - $48 an hour
- Microsoft Outlook
- Doctoral degree
- Mid-level
- Travel reimbursement
Association Office Administrative Receptionist
YMCA of San Diego County —San Diego, CA
- $22.64 - $27.17 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
4d
FILE CLERK
DALTON MOTORS SD LLC —National City, CA
- $18 - $21 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Dental insurance
Quick Apply
12d
School Secretary
Roman Catholic Bishop of San Diego —Coronado, CA
- $18.00 - $21.50 an hour
- Weekends as needed
- Word processing
- Office
- Communication skills
Interim. Administrative Assistant - GMO San Diego Office
Liberty Military Housing —San Diego, CA
- $25.00 - $32.50 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- AD&D insurance
- Paid holidays

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administrative secretary jobs near chula vista ca

General Office Assistant

RedBalloon LLC
San Diego, CA

Quick Apply

Job Details

Full-time
$23 - $25 an hour

Benefits

Paid time off

Qualifications

Sales support
Teamwork
Phone communication
Spreadsheets
Administrative experience
Attention to detail
QuickBooks
Office phone management
Office experience

Full Job Description

Job Summary

We are seeking a highly organized, detail-oriented General Office Assistant/Project Manager/Accounting Coordinator to support our sales, installation, purchasing, accounting, and customer service operations.

This position is designed to help coordinate multiple departments, keep jobs moving forward, ensure installers and sales staff have the information they need, and make sure customer projects are properly entered, ordered, tracked, billed, and completed.

The ideal candidate is dependable, proactive, comfortable working with details, and able to communicate professionally with customers, vendors, installers, and internal team members.

Responsibilities

Installation Coordination & Installer Support

Help ensure all items are ready for installation, repair appointments, and service calls.
Confirm installers have complete job notes, customer information, product details, and any required parts or materials before going to the job.
Assist with entering installer job forms and installation notes.
Help confirm whether additional parts, items, or materials are needed before ordering.
Help verify that installation and repair appointments are properly scheduled and prepared for.

Reception, Scheduling & Customer Service

Answer incoming phone calls in a professional and helpful manner.
Assist with scheduling appointments, repairs, installations, and customer service visits.
Handle basic customer service questions and route more technical product or repair issues to the appropriate person.
Assist with outgoing calls to customers regarding sales, installs, and repair appointments.
Help keep customer communication organized and properly documented.

Sales Support

Assist the sales team with basic estimating support.
Help gather product and vendor information needed for quotes.
Support the sales staff by organizing customer information, product selections, measurements, and project details.
Assist with preparing information needed to move quotes and customer projects forward.

Project Management & Purchasing

Assist with data entry for ordered items.
Enter order numbers and help track ordered products.
Help monitor project status from sale through installation.
Coordinate with vendors regarding order status, ship dates, product details, and required follow-up.
Help match received items to packing lists and purchase orders.
Assist with receiving product, organizing incoming items, and matching products to customer jobs.
Maintain accurate project notes in the CRM system.

Accounting & Payables Support

Assist with matching vendor invoices to purchase orders, packing lists, and project records.
Help confirm vendor bills are accurate and paid properly.
Assist Accounts Payable by making sure vendor invoices are received, reviewed, and connected to the correct job.
Help collect and organize accounts receivable information.
Assist with entering client contracts and repair orders.
Help confirm installer CODs, amounts due, and customer payment status.
Assist with preparing statements and customer payment follow-up when needed.

CRM & Administrative Support

Assist with data entry into the CRM system.
Keep customer, job, order, and installation information current.
Help maintain organized records for sales, purchasing, scheduling, accounting, and installation.
Assist the owner and management team with general administrative tasks.
Coordinate with different departments to simplify daily operations and reduce bottlenecks.

Requirements

Comfortable and professional in phone-based interactions
Proven interpersonal skills with a track record of successful collaboration
Basic proficiency in QuickBooks
Working knowledge of Microsoft Excel

Nice to Have

Office administration, project coordination, scheduling, or accounting support experience
Customer service and vendor communication experience
Experience in construction, design, window coverings, home improvement, or service-based businesses
Strong follow-through and ability to manage multiple tasks at once.
Highly organized and detail-oriented.
Able to learn product details and company systems.
Takes ownership and looks for ways to keep jobs moving forward.

Purpose Of The Role

This position is a key support role designed to help us deliver a smoother, more organized customer experience from the first phone call through final installation, billing, and project completion. The right person will help reduce communication gaps, support the sales and installation teams, and make sure projects are completed accurately, professionally, and on time.

Pay: $23.00 - $25.00 per hour

Benefits:

Paid time off

Application Question(s):

What values do you look for in a company?

Work Location: In person

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Refine Your Search

administrative secretary jobs in chula vista ca

General Office Assistant

Office Administrator

Administrative Assistant

ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT

Administration 1

Warehouse Office Support

Front Office Coordinator

Office Assistant/Receptionist

Office Services Assistant

Program Assistant

File Clerk - Toyota Chula Vista

Administrative Assistant

Administrative Assistant IV

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant, Staff

Association Office Administrative Receptionist

FILE CLERK

School Secretary

Interim. Administrative Assistant - GMO San Diego Office

I want to receive the latest job alert for administrative secretary in chula vista ca

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