Top 19 Records specialist Jobs in Chula Vista Ca

Senior Records Specialist (Hourly)
City of Chula Vista, CA —Chula Vista, CA
- $30.05 - $36.53 an hour
- Part-time
- Management
- Word processing
- Writing skills
Medical Records Assistant
Reo Vista Healthcare Center —San Diego, CA
- $22 - $25 an hour
- Weekends as needed
- Anatomy knowledge
- Computer literacy
- HIPAA
- On-the-job training
Quick Apply
10d
Medical Records Coordinator
St. Paul's Senior Services —San Diego, CA
- $23.00 - $28.99 an hour
- Full-time
- Pass drug screening
- HIPAA
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
Logs and Records Clerk
AVMAC LLC —San Diego, CA
- $48.79 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- 5 years
- Paid holidays
- Disability insurance
Medical Records Technician (Release of Information)
US Veterans Health Administration —San Diego, CA
- $51,871 - $67,432 a year
- Online Application
- Hybrid work
- Background check
- High school
- Pass drug screening
- Health insurance
17h
Records Examiner / Analyst Supporting the FBI
FSA Federal —San Diego, CA
- Customer service
- Mid-level
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
12d
MEDICAL RECORDS CLERK
The GEO Group —San Diego, CA
- $23.08 an hour
- Full-time
- Computer literacy
- English
- High school diploma or GED
- Paid training
- Health savings account
Entry Level Medical Records Assistant
Victoria Post Acute Care —El Cajon, CA
- $19 - $21 an hour
- Part-time
- Customer service
- Medical office experience
- High school diploma or GED
Quick Apply
7d
Director, Admissions and Records
San Diego Community College District —San Diego, CA
- $9,456.53 - $15,403.70 a month
- Overtime
- Office
- 3 years
- University
- Health insurance
- Dental insurance
Aircraft Records Coordinator 3
Northrop Grumman —San Diego, CA
- $51,400 - $85,600 a year
- Overtime
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Disability insurance
7d
Quality Associate, Batch Record Review and Product Disposition
Travere Therapeutics —San Diego, CA
- $85,000 - $105,000 a year
- Online Application
- Laboratory experience
- Mid-level
- Continuous improvement
- Health insurance
- Paid time off
Senior Records and Forms Manager
Allied Technologies and Consulting, LLC —San Diego, CA
- Full-time
- SharePoint
- Senior level
Academic Records Specialist, Graduate and Accelerated Undergraduate Programs
Point Loma Nazarene University —San Diego, CA
- $23.00 - $24.84 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Wellness program
- Paid holidays
12d
Program Manager - Records & Information Governance
Opensity Solutions —San Diego, CA
- Up to $90,000 a year
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Business Administration
- Health insurance
- Dental insurance
Quick Apply
22h
Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry
Deloitte —San Diego, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry
Deloitte —San Diego, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry
Deloitte —San Diego, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry
Deloitte —San Diego, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry
Deloitte —San Diego, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA

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In this role, you'll help ensure our stockroom and shipping operations run smoothly by maintaining inventory accuracy, processing incoming and outgoing…
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Displays technical competence working within the student information system, document management/workflow system, and other electronic tools.
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Senior Records Specialist (Hourly)

City of Chula Vista, CA -
Chula Vista, CA

Apply Now

Job Details

Part-time
$30.05 - $36.53 an hour

Qualifications

Computer operation
Police records management
Word processing
Spreadsheets
Writing skills
Employee relationship building
English
Administrative experience
Database management
Law enforcement software
Desktop applications
Document review
Document imaging
Productivity software
Office experience

Full Job Description

Salary

$30.05 - $36.53 Hourly

Location

Chula Vista, CA

Job Type

Hourly, Part-Time

Job Number

26221607H

Department

Police - Administration Srvcs

Division

Police Support Services

Opening Date

07/13/2026

Closing Date

Continuous

Description and Essential Functions

Position Summary:
To perform highly responsible, specialized, technical, and confidential office administrative and advanced clerical support functions in support of the City Clerk’s Office city-wide Records Management Program or the Chula Vista Police Department’s police records unit.

The current vacany is located in the Police Department. This position will focus on fulfilling requests for records under the California Public Records Act.

NOTE: This recruitment is for a part-time, non-benefited position limited to 919 hours of employment in a fiscal year (July 1 through June 30) with an average of less than 30 service hours per work week. Hours may vary between 0 - 16 hours per week, dependent upon the daily staffing needs of the department. Unclassified hourly employees are paid on an hourly basis and shall not be eligible for benefits nor be subject to Civil Services Rules. Although hourly employees are at-will, they are still subject to all other City policies and procedures.

DISTINGUISHING CHARACTERISTICS

This class is the advanced journey level class of the Records Specialist series and is distinguished from the Records Specialist level by the degree of independence and specialized knowledge exercised in the performance of job duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from an assigned supervisor. Exercises technical and functional supervision over assigned staff.

ESSENTIAL FUNCTIONS

Functions may include, but are not limited to, the following: assist the with the administration, organization, and implementation of the records management program in accordance with legal requirements and records management policies and procedures; assist with maintaining either the City's or Police Department’s active and inactive records and information and records storage system, including records filing and retrieval, assigning file codes, maintaining an inventory of all records and documents, and assisting with internal and offsite audits for legal retention requirements; assist in implementing records and information management policies and procedures; assist with fulfilling requests for records under the California Public Records Act to include assisting customers with creating an account and submitting records requests in the City’s online records request portal; receiving and reviewing requests submitted through various media (online portal, e-mail, mail, front counter and phone); assigning, routing and tracking records requests; working with staff from various departments to gather responsive records to fulfill requests; reviewing and redacting responsive records for release; downloading, sorting, and redacting email .pst files for requests; working with the City Attorney’s Office for review and redaction of responsive records; and working with staff to answer follow-up questions from customers regarding their request and/or records; maintain the public records request database/online portal to include creating and maintaining accounts for staff; managing access levels for staff; running various reports for staff; developing and maintaining standard work for staff and customers; training staff and customers on use of records request portal; attending training and participating in demonstrations for updates on records request portal; and making administrative level changes to records request portal as needed; conduct complex research to locate documents and records for Mayor, Council, staff, and the general public; prepare reports and other correspondence as needed; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; and perform related duties as assigned.
When assigned to the Police Department (in addition to the above): serve as a California Law Enforcement Telecommunications System (CLETS) subject matter expert and trainer.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Three years of responsible office administrative support experience. One year must involve records management in a public agency and training equivalent to completion of the twelfth grade.

License or Certificate: May need to possess a valid California driver's license as required by the position.

Knowledge, Skills and Abilities / Physical Demands and Working Conditions

Knowledge of: principles, practices, methods, and techniques of records and information management programs; document imaging concepts and practices; California Public Records Act; English usage, spelling, grammar, and punctuation; modern office methods, procedures, computer equipment, and computer software applicable to assignment. Ability to: perform a variety of complex, specialized and responsible clerical duties in support of the Records Management program; review documents related to Records Management operations; observe, identify and problem solve office operations and procedures; understand, interpret, explain, and apply Federal, State, and local laws, codes, regulations, policies, and procedures; review finished work products for accuracy and completeness; learn organization procedures and operating details; operate a personal computer with standard business software, including word processing, spreadsheet, database applications, and other standard office equipment; demonstrate initiative and sound independent judgment within established guidelines; communicate clearly and concisely, both orally and in writing; understand and follow oral and written instructions; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands: On a continuous basis, sit at a desk for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; lift or carry weight of 25 lbs. of less.
Working Conditions: Work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices or meeting. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.

Additional Information

Recruitment No. 26221607H
This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit a City Application and Supplemental Questionnaire as soon as possible. Candidates whose application indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Pre-Employment Background Investigation
The current vacancy is located in the Police Department. Unless already employed by the Police Department, successful candidates must undergo a thorough background investigation. There are certain types of conduct which are automatic grounds for disqualification. Please refer to the "Pre-Employment Disqualifying Criteria" link below to help you identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process.Pre-Employment Disqualifying Criteria

Apply Now

Refine Your Search

records specialist jobs in chula vista ca

Senior Records Specialist (Hourly)

Medical Records Assistant

Medical Records Coordinator

Logs and Records Clerk

Medical Records Technician (Release of Information)

Records Examiner / Analyst Supporting the FBI

MEDICAL RECORDS CLERK

Entry Level Medical Records Assistant

Director, Admissions and Records

Aircraft Records Coordinator 3

Quality Associate, Batch Record Review and Product Disposition

Senior Records and Forms Manager

Academic Records Specialist, Graduate and Accelerated Undergraduate Programs

Program Manager - Records & Information Governance

Finance Managed Services Manager - Controllership & Record-to-Report | Energy, Resources & Industrials Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Consumer Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Life Sciences & Healthcare Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Financial Services Industry

Finance Managed Services Manager - Controllership & Record-to-Report | Technology, Media, & Telecom Industry

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Knowledge, Skills and Abilities / Physical Demands and Working Conditions

Additional Information

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