Executive Assistant & Business Operations
Incredible Kitchens and Baths — Eastland, Texas
Incredible Kitchens and Baths is seeking a highly organized, proactive professional to join our growing remodeling company in a key administrative and operations role at our Eastland, Texas showroom.
This position combines executive support, business operations, project coordination, customer service, and showroom support. It is ideal for someone who enjoys organization, takes initiative, communicates well, and gets satisfaction from keeping a busy business running smoothly.
You'll work closely with company leadership while supporting projects, customers, sales, purchasing, our showroom, and day-to-day operations. This is an opportunity to take meaningful ownership within a growing company and help develop the processes that support our continued growth.
Responsibilities
- Assist company leadership with priorities, scheduling, follow-ups, and day-to-day organization.
- Help coordinate active remodeling projects and upcoming work.
- Track project requirements, deadlines, selections, and outstanding items.
- Assist with purchasing, material orders, and supplier coordination.
- Coordinate information and scheduling with subcontractors and vendors.
- Maintain accurate and organized project and customer records.
- Assist with leads, proposals, customer follow-ups, and sales administration.
- Communicate professionally with customers, vendors, subcontractors, and prospective clients.
- Help manage the day-to-day organization and presentation of our kitchen and bath showroom.
- Welcome showroom visitors and provide a professional first point of contact for prospective and existing customers.
- Assist customers with showroom appointments, product information, samples, and selections.
- Coordinate showroom appointments and help ensure customers receive timely follow-up.
- Maintain showroom samples, literature, displays, and general organization.
- Prepare project documents, selection information, purchasing information, and other documentation.
- Develop and maintain checklists, workflows, and organizational systems.
- Help improve administrative and operational processes as the company grows.
- Identify upcoming needs and help ensure projects and business activities stay on schedule.
- Handle general office and administrative responsibilities as needed.
Who We're Looking For
The ideal candidate is someone who:
- Is exceptionally organized and detail-oriented.
- Takes initiative without needing constant direction.
- Has a strong sense of ownership and follow-through.
- Is dependable and consistent.
- Communicates professionally and confidently.
- Is personable and comfortable working directly with homeowners.
- Can create a welcoming, professional showroom experience.
- Is comfortable managing multiple priorities.
- Enjoys solving problems and finding better ways to get things done.
- Naturally follows up and closes open items.
- Learns quickly and asks good questions.
- Is comfortable working independently.
- Enjoys building structure and organization.
- Can interact comfortably with homeowners, prospective customers, subcontractors, vendors, and other professionals.
- Wants an opportunity to grow alongside a growing company.
Experience in construction, remodeling, kitchen and bath design, project coordination, executive assistance, operations, office management, or customer-facing environments is preferred but not required.
Experience with business management, CRM, project management, or similar software is a plus.
What Success Looks Like
The person who succeeds in this position will become a trusted and knowledgeable part of the company.
They will understand our projects, customers, showroom, processes, and priorities and help keep information organized and work moving forward.
They'll anticipate upcoming needs, communicate effectively, follow through consistently, help maintain a professional showroom environment, and contribute to an excellent experience for our customers and the people we work with.
As the company grows, this position has the opportunity to grow significantly in both responsibility and leadership.
Schedule
30–40 hours per week
This is primarily an in-person, weekday position based at our showroom in Eastland, Texas. Some flexibility may be available for the right candidate.
Compensation
$22–$30 per hour, depending on experience and qualifications.
Compensation and responsibilities have room to grow as the position develops.
About the Opportunity
Incredible Kitchens and Baths is continuing to grow, and we're looking for someone who wants to grow with us.
This isn't a position limited to completing assigned administrative tasks or simply staffing a showroom. We're looking for someone who wants to understand the business, take ownership of their responsibilities, improve how things are done, provide an excellent customer experience, and become an important part of the company's future.
If you're organized, proactive, dependable, personable, and enjoy making things run better, we'd like to hear from you.
Pay: $22.00 - $30.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Professional development assistance
Work Location: In person
