Top 14 Senior administrative assistant Jobs in Clackamas Or

Administrative Assistant, Senior
CareOregon —Portland, OR
- $28.81 - $35.22 an hour
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Office
- Wellness program
- Paid jury duty
2d
Senior Administrative Specialist
Washington County, OR —Hillsboro, OR
- $28.38 - $34.50 an hour
- Email
- Background check
- Computer literacy
- Basic math
- Wellness program
2d
Sr. Administrative Assistant, Ann Sacks
Kohler —Portland, OR
- $27.80 - $41.70 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Benefits from day one
Office Assistant Senior
Multnomah County, OR —Portland, OR
- $29.29 - $36.03 an hour
- Overtime
- 6 years
- Writing skills
- Mid-level
10d
Sr. Advisor to the Dean
Oregon Health & Science University —Portland, OR
- $77,168 - $123,282 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- University
Senior Operations Specialist
Aldrich CPAs & Advisors LLP —Lake Oswego, OR
- $30 - $40 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Paid parental leave
Quick Apply
Administrative Assistant
Senior Haven Residential Care Facility —Portland, OR
- $25 - $27 an hour
- Full-time
- Background check
- 18 years or older
- English
- Health insurance
- Dental insurance
Quick Apply
5d
Senior Research Assistant
Oregon Health & Science University —Portland, OR
- $48,506 - $75,254 a year
- Full-time
- Master's degree
- University
- Bachelor's degree
10d
Senior Specialist, Administration
ASM International —Hillsboro, OR
- Full-time
- Microsoft Excel
- Mid-level
- Office
Senior Specialist, Administration
ASM —Hillsboro, OR
- Microsoft Excel
- Mid-level
- Office
Senior Associate, Strategy
Panthalassa —Portland, OR
- $125,000 - $175,000 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
- Disability insurance
- Relocation assistance
Quick Apply

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Administrative Assistant, Senior

CareOregon -
Portland, OR

Apply Now

Job Details

Full-time
$28.81 - $35.22 an hour
2 days ago

Benefits

Wellness program
Paid jury duty
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Bereavement leave
Pet insurance

Qualifications

Customer communication
Spreadsheets
Writing skills
Employee relationship building
Internal employee customer service
Clerical experience
Productivity software
Grammar Experience
Editing
Stakeholder relationship building
File organization
Office record organization

Full Job Description

Administrative Assistant, Senior

Job Summary
This position provides advanced administrative support and facilitates efficient operations for the assigned department(s) and its senior leadership by performing a variety of clerical and administrative tasks.

This is a hybrid position with the expectation to be in the office 1-2 times/monthly. We are looking for candidates local to Portland Metro.

Estimated Hiring Range:

$28.81 - $35.22

Bonus Target:

Bonus - SIP Target, 5% Annual

Current CareOregon Employees: Please use the internal Workday site to submit an application for this job.

Essential Responsibilities

May vary by department:

Draft, produce, and proofread a variety of correspondence, including documents and emails with minimal oversight.
Use standard word processing and spreadsheet software to enter and track data, as well as produce documents, spreadsheets, charts and graphs; apply excellent attention to detail.
Answer calls and respond to inquiries, take messages, or route calls accordingly; serve as an advanced resource for department information and operations.
Welcome and respond to in-person visitor questions.
Compile, organize, and submit expense reports and invoices for payment.
Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions, often involving coordination with other departments.
Coordinate and schedule meetings and appointments as needed.
Maintain or assist in maintaining calendars for senior leadership with limited or no supervision.
Coordinate conference calls and multi-stakeholder meetings, including organizing speakers, material collation, space and catering needs, and travel arrangements for incoming staff and guests as needed.
Support complex internal and external committees.
Coordinate information for interviews, hiring and the performance review processes. Prepare agendas and schedules for meetings with minimal supervision; collect, prepare, and distribute appropriate materials for meetings.
Create or update presentation materials.
Record, distribute, and store meeting minutes and other meeting materials.
Coordinate travel arrangements and training needs of department staff.
Organize and maintain files to assure timely retrieval of information.
Locate, assemble, edit and summarize material, information and data as requested.
Request and maintain office supplies and coordinate maintenance of office equipment and facility’s needs.
Establish and maintain effective working relationships with internal and external contacts.
Maintain confidentiality of all sensitive information using appropriate discretion and judgment.

Organizational Responsibilities

Perform work in alignment with the organization’s mission, vision and values.
Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
Strive to meet annual business goals in support of the organization’s strategic goals.
Adhere to the organization’s policies, procedures and other relevant compliance needs.
Perform other duties as needed.

Experience and/or Education

Required

Minimum 3 years’ experience in an administrative role, preferably supporting senior management positions

Preferred

Experience working with clinics, healthcare, or health insurance helpful
SharePoint experience

Knowledge, Skills and Abilities Required

Knowledge

Advanced understanding of clerical and operational procedures and systems such as recordkeeping, filing, and department workflows

Skills and Abilities

Advanced skills in Microsoft Office Suite or related software; project management software may be helpful
Excellent verbal and written communication skills, including business writing skills
Strong interpersonal and customer service skills
Strong grammar, spelling and proofreading skills
Excellent organizational and record keeping skills; strong attention to detail
Ability to effectively manage multiple responsibilities with changing priorities
Ability to take the lead role on special projects
Ability to use good judgment and take initiative, with minimal supervision
Ability to work independently and collaboratively, including problem solving abilities
Ability to anticipate, prepare for and meet deadlines
Ability to interact with a variety of internal and external customers
Ability to build and maintain effective working relationships
Ability to work in an environment with diverse individuals and groups
Ability to work effectively with diverse individuals and groups

Ability to learn, focus, understand, and evaluate information and determine appropriate actions
Ability to accept direction and feedback, as well as tolerate and manage stress
Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
Ability to hear and speak clearly for at least 3-6 hours/day

Working Conditions

Work Environment(s): Indoor/Office Community Facilities/Security Outdoor Exposure

Member/Patient Facing: No Telephonic In Person

Hazards: May include, but not limited to, physical and ergonomic hazards.

Equipment: General office equipment

Travel: May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used.

Work Location: Work from home

We offer a strong Total Rewards Program. This includes competitive pay, bonus opportunity, and a comprehensive benefits package. Eligibility for bonuses and benefits is dependent on factors such as the position type and the number of scheduled weekly hours. Benefits-eligible employees qualify for benefits beginning on the first of the month on or after their start date. CareOregon offers medical, dental, vision, life, AD&D, and disability insurance, as well as health savings account, flexible spending account(s), lifestyle spending account, employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.). We also offer a strong retirement plan with employer contributions. Benefits-eligible employees accrue PTO and Paid State Sick Time based on hours worked/scheduled hours and the primary work state. Employees may also receive paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility. Non-benefits eligible employees can enjoy 401(k) contributions, Paid State Sick Time, wellness and employee assistance program benefits, and other perks. Please contact your recruiter for more information.

We are an equal opportunity employer

CareOregon is an equal opportunity employer. The organization selects the best individual for the job based upon job related qualifications, regardless of race, color, religion, sexual orientation, national origin, gender, gender identity, gender expression, genetic information, age, veteran status, ancestry, marital status or disability. The organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation will impose an undue hardship on the operation of our organization.

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Refine Your Search

senior administrative assistant jobs in clackamas or

Administrative Assistant, Senior

Senior Administrative Specialist

Sr. Administrative Assistant, Ann Sacks

Office Assistant Senior

Sr. Advisor to the Dean

Senior Operations Specialist

Administrative Assistant

Senior Research Assistant

Senior Specialist, Administration

Senior Specialist, Administration

Senior Associate, Strategy

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