Top 8 Administrative director Jobs in Claremont Ca

Executive Assistant to Nonprofit Executive Director
Youth and family club of Pomona Valley —Pomona, CA
- $20 - $25 an hour
- Part-time
- Google Workspace
- Research
- Mid-level
- Employee discount
- Flexible schedule
Quick Apply
12d
Director of Clinical Research Administration & Finance
University of California, Irvine —Orange, CA
- $149,700 - $297,700 a year
- Weekends as needed
- Background check
- 5 years
- Office
- Health insurance
- Retirement plan
Administrative Assistant to the Director of Operations
PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLC —Montebello, CA
- $19 an hour
- Part-time
- Microsoft Outlook
- Office
- Databases
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Director of Finance and Administration
Elizabeth House —Pasadena, CA
- $85,000 a year
- Email
- Ability to walk for extended periods
- Residential
- 3 years
- Disability insurance
- Health insurance
Quick Apply
8d
Head of Finance and Administration
Tournesol Siteworks —Jurupa Valley, CA
- $185,000 - $220,000 a year
- Full-time
- Spanish
- Microsoft Excel
- CPA
- Profit sharing
- Paid holidays
Quick Apply
Personal Assistant for Gallery Director (Bilingual-Mandarin or Cantonese, English) and Personal
AI+ Gallery —Pasadena, CA
- From $18 an hour
- 8 hour shift
- Research
- In-person
- Communication skills
Quick Apply
8d

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Executive Assistant to Nonprofit Executive Director

Youth and family club of Pomona Valley -
Pomona, CA

Quick Apply

Job Details

Part-time
$20 - $25 an hour
12 days ago

Benefits

Employee discount
Flexible schedule

Qualifications

Correspondence management
Project coordination
Research
Attention to detail
Calendar management
Business development experience within non-profit sector
Fundraising event program management
Presentation preparation
Appointment scheduling
Community relationship building
Meeting agenda preparation
Donor and alumni database management

Full Job Description

Overview
The Youth and Family Club of Pomona Valley has a rich history of serving the youth and families of the Pomona Valley community. We are seeking a highly motivated and detail-oriented Executive Assistant to join our team.

You will play an important role in supporting the Executive Director’s fundraising and outreach efforts, helping coordinate donor engagement and maintain strong relationships with supporters and volunteers. This position offers the opportunity to contribute meaningfully to the organization’s mission while helping ensure fundraising and community engagement efforts run smoothly.

Duties

Provide direct administrative and organizational support to the Executive Director, helping manage priorities related to fundraising, partnerships, and community engagement.
Assist the Executive Director in cultivating and maintaining relationships with donors, ensuring timely communication, follow-up, and thoughtful stewardship.
Coordinate calendars, meetings, and correspondence related to donor relations, partnerships, and development activities.
Assist in the development and implementation of fundraising strategies and campaigns.
Research and identify potential grant opportunities, assist with preparing grant proposals, and help track and manage grant reporting requirements.
Maintain and organize donor databases, ensuring accurate, confidential, and up-to-date records.
Track donations, pledges, and sponsorship commitments, and support timely acknowledgment and reporting.
Coordinate fundraising events, including logistics, vendor coordination, sponsorship outreach, and attendee management.
Prepare briefing materials, talking points, and background information for the Executive Director ahead of meetings, events, and public appearances.
Assist with the creation and distribution of marketing and outreach materials, including newsletters, press releases, and social media content.
Draft routine correspondence on behalf of the Executive Director, including donor thank-you letters and partnership communications.
Collaborate with internal teams to ensure effective communication and coordination of development and fundraising activities.
Support general office operations and special projects as assigned to help advance the organization’s mission and strategic priorities.

Skills

Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
Calendar and schedule management, including coordinating meetings, events, and appointments for executive leadership
Professional written and verbal communication skills, including drafting emails, correspondence, and meeting notes on behalf of the Executive Director
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Attention to detail and accuracy in documentation, recordkeeping, and database management
Proficiency in Microsoft Office or Google Workspace, including document preparation, spreadsheets, and calendar management
Experience managing donor or contact databases such as DonorPerfect or similar CRM platforms
Familiarity with email marketing tools such as Constant Contact or Mailchimp
Ability to prepare reports, briefing materials, and background information for executive meetings or presentations
Experience coordinating logistics for meetings, events, and community engagements
Ability to track tasks, deadlines, and follow-up items to ensure timely completion of projects
Strong interpersonal skills and the ability to interact professionally with donors, volunteers, board members, and community partners
Knowledge of public relations and basic marketing coordination is a plus
Experience with WordPress or other content management systems is a plus

If you are passionate about building community support and helping young people thrive, we would love to hear from you.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

Employee discount
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative director jobs in claremont ca

Executive Assistant to Nonprofit Executive Director

Director of Clinical Research Administration & Finance

Administrative Assistant to the Director of Operations

Director of Finance and Administration

Head of Finance and Administration

Personal Assistant for Gallery Director (Bilingual-Mandarin or Cantonese, English) and Personal

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