Top 82 Administrative coordinator Jobs in Clearwater Fl

Office & Operations Coordinator - Tampa
DCE Productions —Tampa, FL
- $22 - $27 an hour
- Weekends as needed
- Background check
- Clean driving record
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
2d
Marketing Administrative Coordinator
HIT Promotional —Largo, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
Quick Apply
Research Administrative Coordinator
BayCare —Clearwater, FL
- Full-time
- Office
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
1d
Project Coordinator / Administrative Assistant
TSAW —Clearwater, FL
- Full-time
- Microsoft Access
- Windows
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
1d
Receptionist Administrative Support Coordinator
Excelsior University —Saint Petersburg, FL
- $48,500 - $52,000 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Front Desk Coordinator/Administrative Assistant
Smile Cove Pediatric Dentistry —Palm Harbor, FL
- $19 - $22 an hour
- Full-time
- Dental office
- Customer service
- Mid-level
- Health insurance
- 401(k)
Quick Apply
2d
Administration Assistant & Marketing Coordinator - Largo, FL
Hubbell Incorporated —Largo, FL
- Microsoft Outlook
- Writing skills
- Research
Office Coordinator
Ethos Health Group LLC —Palm Harbor, FL
- Full-time
- Computer literacy
- HIPAA
- Mid-level
Quick Apply
2d
Coordinator, Business Operations I
Travel + Leisure Co. —Clearwater Beach, FL
- Email
- Microsoft Outlook
- Computer literacy
- Administrative experience
- Wellness program
- Paid holidays
Quick Apply
Business Operations Coordinator & Executive Assistant
New York Life —Tampa, FL
- $54,500 - $77,500 a year
- Overtime
- Hybrid work
- Microsoft Outlook
- Mid-level
- 3 years
- Loan repayment program
- Adoption assistance
Medical Office Coordinator
HCA Florida Cardiac Surgical Specialists —Saint Petersburg, FL
- Full-time
- Surgery
- Mid-level
- 2 years
- Employee stock purchase plan
- Disability insurance
Quick Apply
Physician Office Coordinator - BayCare Kids Mobile Medical Clinic
BayCare —Tampa, FL
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Office Coordinator
Inland Homebuilding Group —Tampa, FL
- $25.00 - $28.50 an hour
- Full-time
- Office
- Entry level
Quick Apply
2d
Medical Office Coordinator - Neuropsychology
BayCare —Saint Petersburg, FL
- Full-time
- Customer service
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Dental Front Office Administrator/Treatment Coordinator
Smile Solutions —Largo, FL
- $22 - $26 an hour
- Part-time
- Private practice
- Dental office
- Mid-level
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant (Project Coordinator)
SEA, Ltd. —Tampa, FL
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
- Wellness program
- Mileage reimbursement
Quick Apply
Traffic Coordinator/Administrative Assistant
Traffic Advertising —Palm Harbor, FL
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Paid time off
Bariatric Office Coordinator
BayCare —Tampa, FL
- Weekends as needed
- Hospital
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Patient Coordinator and Receptionist
St. Pete Wellness & MedSpa —Saint Petersburg, FL
- $18 - $21 an hour
- 8 hour shift
- High school diploma or GED
- Computer skills
- In-person
- Employee discount
- Flexible schedule
Quick Apply
8d
Medical Office Coordinator
AdventHealth Primary Care Network —Tampa, FL
- $15.69 - $25.10 an hour
- Full-time
- Background check
- CPR Certification
- Marketing
- Paid parental leave
- Disability insurance

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Office & Operations Coordinator - Tampa

DCE Productions -
Tampa, FL

Quick Apply

Job Details

Full-time
$22 - $27 an hour
2 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Teamwork
Microsoft Excel
Microsoft Outlook
Administrative experience
Driver's License
Attention to detail
Microsoft Teams
Office management

Full Job Description

About DCE Productions

DCE Productions is a national live event production company delivering exceptional event, video, and creative experiences for clients across the country. We're looking for a highly organized, detail-driven professional who thrives in a fast-paced environment and enjoys supporting both operations and project teams.

DCE Productions is a drug-free and smoke-free workplace and an Equal Opportunity Employer committed to creating an inclusive environment for all employees.

Position Summary

The Office & Operations Coordinator provides administrative, operational, and accounting support to the Production and Operations teams at DCE Productions.

This role serves as a key support resource for Project Managers, helping keep projects organized, documentation accurate, and administrative tasks moving forward efficiently. The Coordinator assists with purchase order administration, invoice processing, project documentation, task follow-up, and internal coordination.

Working closely with the Office Manager and Controller, this position also supports office administration, purchasing activities, invoice management, and financial recordkeeping to ensure information is accurate, organized, and complete.

The ideal candidate is exceptionally detail-oriented, proactive, highly organized, and takes ownership of every task they touch. They anticipate needs, stay ahead of deadlines, and consistently follow through without requiring constant supervision.

Responsibilities

Office Administration & Workplace Support

Coordinate daily team lunches, including ordering, setup, and cleanup.
Order and maintain office, kitchen, and cleaning supplies.
Help maintain clean, organized, and professional common areas, conference rooms, and kitchen spaces.
Coordinate office deliveries, vendors, and service providers.
Assist with meeting setup, office events, and employee support needs.
Support day-to-day administrative needs of the office.
Work directly with the Office Manager on workplace organization and operational support.

Project & Operations Support

Provide administrative support to Project Managers throughout the project lifecycle.
Follow up on outstanding approvals, purchase orders, invoices, documentation, and other project-related items.
Gather project information from vendors, internal departments, and team members.
Help ensure company procedures, documentation standards, and approval processes are followed.
Escalate overdue items, unresolved issues, or missing information to the appropriate team members.

Purchasing & Accounting Support

Assist Project Managers with purchase order administration and tracking.
Receive, organize, and process vendor invoices.
Match invoices to purchase orders and project records.
Follow up on missing receipts, approvals, and supporting documentation.
Support Accounting with invoice reconciliation and payment processing.
Work closely with the Controller to maintain purchasing documentation and financial records.
Communicate documentation discrepancies and approval issues to the appropriate stakeholders.

Qualifications

Required

Strong organizational and administrative skills.
Exceptional attention to detail and follow-through.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
Professional demeanor and positive attitude.

Preferred

Experience in office administration, project coordination, or administrative support.
Experience with purchase orders, invoicing, or accounting support.
Experience in live events, event production, logistics, construction, or other project-based industries.

What Makes Someone Successful in This Role?

We're looking for someone who naturally:

Takes ownership and accountability.
Pays close attention to details.
Follows through consistently.
Plans ahead and stays organized.
Identifies problems before they become issues.
Adapts quickly and finds solutions.
Supports others with a positive, team-first attitude.

What Success Looks Like

Project Managers receive timely and dependable administrative support.
Purchase orders, invoices, and project documentation remain accurate and up to date.
Outstanding items are proactively tracked and completed.
Process gaps and missing information are identified quickly and communicated appropriately.
Office operations run smoothly and professionally.
Important details never fall through the cracks.

Employment Information

Full-time, hourly position.
Eligible for overtime pay.
Standard business hours are Monday through Friday.
Occasional evening or weekend work may be required to support events or special projects.
Valid driver's license and clean driving record required.
Employment is contingent upon successful completion of a background check.

Why Join DCE Productions?

Join a growing, entrepreneurial company in the live events industry.
Work alongside an experienced team of event professionals.
Play a critical role in supporting projects that impact clients nationwide.
Enjoy a collaborative, energetic, and team-oriented culture.

DCE Productions is a drug-free and smoke-free workplace and an Equal Opportunity Employer committed to creating an inclusive environment for all employees.

Pay: $22.00 - $27.00 per hour

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Application Question(s):

Explain Your Experience In an Office Management Role
This position is an hourly position with overtime eligibility, does this structure meet your expectations?
This position requires an extremely self-motivated person, who is expected to own tasks and manage them proactively. Please provide some example of work/jobs you have done that requires similar skills.
This position plays several roles on our team, including managing POs and vendors, assisting in running the day to day of our office, assisting in cleaning, ordering lunch and general office upkeep.. Is this something you are comfortable with?

Experience:

Office management: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in clearwater fl

Office & Operations Coordinator - Tampa

Marketing Administrative Coordinator

Research Administrative Coordinator

Project Coordinator / Administrative Assistant

Receptionist Administrative Support Coordinator

Front Desk Coordinator/Administrative Assistant

Administration Assistant & Marketing Coordinator - Largo, FL

Office Coordinator

Coordinator, Business Operations I

Business Operations Coordinator & Executive Assistant

Medical Office Coordinator

Physician Office Coordinator - BayCare Kids Mobile Medical Clinic

Office Coordinator

Medical Office Coordinator - Neuropsychology

Dental Front Office Administrator/Treatment Coordinator

Administrative Assistant (Project Coordinator)

Traffic Coordinator/Administrative Assistant

Bariatric Office Coordinator

Patient Coordinator and Receptionist

Medical Office Coordinator

I want to receive the latest job alert for administrative coordinator in clearwater fl

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