Manages, plans and coordinates the activities of various Criminal, Civil, Family and Juvenile Courts. Maintains and controls dockets and court settings. Reviews and processes documents for judges.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Maintains and controls court docket including setting and preparation of weekly, monthly, annual and specialty dockets. Serves as Court’s receptionist for all criminal cases, talking to persons, responding to questions from multiple sources and functioning with calmness in enviroment with multiple interruptions and discrations.
- Insures that all case and party information is listed correctly on dockets.
- Prepares and distributes the docket for use by all court personnel via e-mail, regular mail and telephonic means as necessary.
- Informs court personnel timely of changes to the weekly docket.
- Receives and processes criminal documents and paperwork for Judge.
- Receives and processes all court appointed attorney requests within three (3) working days.
- Schedules criminal cases for court as directed by Judge. The Coordinator functions as liaison between Court personnel, defendants, individuals, lawyers and the Judge.
- Appoints attorneys to indigent persons for Juvenile, Mental Health, and Child Protective cases using rotating attorney lists. Maintains attorney appointment records and lists in conjunction with designated personnel.
- Insures settings for Criminal, Mental Health and CPS hearings are in compliance with the appropriate codes.
- Maintains Court calendar in scheduling cases.
- Notifies attorneys and coordinates settings for hearings; evaluates setting requests, continuances; and handles inquiries regarding settings.
- Prepares, assembles and delivers legal documents, instruments and letters to the Judge.
- Coordinates with and directs clerical personnel.
- Arranges for Interpreter services as needed.
- Reviews/sets cases for the Court’s dismissal docket.
- Runs statistical reports to determine past and pending caseload; analyze specialized reports to ensure all cases are set for date and purpose certain; and, prepares reports for Judge on court activities.
- Notifies transport of circumstances where their service is needed.
- Orders supplies for court staff.
- Performs other related duties of a similar nature and level as assigned.
- Complies with safety regulations, procedures, protocols, and wear personal protective gear if required.
Associate's degree, with 5 to 7 years related experience. Combination of education and experience sufficient to successfully perform the essential functions listed above can be substituted.
- Texas Penal Code and Rules of Civil and Criminal Procedure
- Legal and court documents
- Local court rules
- County computer software (Odyssey)
- General knowledge of judicial system
- Time standards on appeals
- Document location and examination
- Confidential record handling procedures
- Organize large volumes of detailed data and information
- Verify and maintain accuracy of detailed data and information, detect data errors
- Meet schedules and deadlines of the court
- Maintain well-organized materials, files, systems and tools
- Exercise good judgment and focus on detail as required
- Operate standard office equipment, such as multi-line phone system, computer keyboards and monitors, copiers, scanners and telephone
- Adapt to changes in work situations and priorities
- Apply listening and interview skills, work under pressure, address conflict, solve problems, and make sound split-second judgments
- Work independently
- Read, analyze, and interpret standards, policies, procedures, and regulations
- Develop and write reports, policies, and correspondence
- Handle common inquiries or complaints
- Establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position typically requires talking, hearing, seeing, grasping, standing, walking, repetitive motions, stooping, kneeling, crouching, reaching, climbing and balancing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Medium Work: Performing the essential functions typically requires exerting up to 50 pounds of force occasionally, up to 25 pounds of force frequently, and/or up to 20 pounds of force constantly.
