Top 11 Records specialist Jobs in Clermont Fl

Electronic Records Analyst
City of Clermont —Clermont, FL
- $64,043.20 - $81,556.80 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
Senior Director, Record to Report
Versant Media —Orlando, FL
- Email
- Hybrid work
- CPA
- 11+ years
- Office
- Health insurance
- Dental insurance
Quick Apply
MEDICAL RECORDS SPEC-LEVEL 1
Aspire Health Partners —Orlando, FL
- $15 an hour
- Full-time
- Medical office experience
- Adults
- Mid-level
- 403(b) matching
- Health savings account
Quick Apply
Quality Medical Records Analyst (On-Site Only – Orlando, FL)
Aspire Health Partners —Orlando, FL
- $24 an hour
- Full-time
- Hybrid work
- Nursing
- Mid-level
- Office
- Travel reimbursement
- 403(b) matching
Quick Apply
Records Coordinator
Wood, Smith, Henning & Berman —Orlando, FL
- $70,000 - $75,000 a year
- Full-time
- 7 years
- HIPAA
- Project management
- Paid holidays
- Disability insurance
Quick Apply
13d
Senior Records Assistant
Nelson Mullins Riley & Scarborough, LLP —Orlando, FL
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Director, Record to Report
Versant Media —Orlando, FL
- Email
- Hybrid work
- CPA
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
12d
Senior Manager, TV Networks Accounting - Record to Report
Versant Media —Orlando, FL
- Email
- Hybrid work
- 5 years
- Office
- Finance
- Health insurance
- Dental insurance
Quick Apply

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Ocala Housing Authority —Ocala, FL
Prerequisites include a bachelor’s degree, MBA or comparable Master’s degree from an accredited college or university. Keep accurate and detailed records.
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8d
Occupational Therapist - Pediatric
UCP of Central Florida —Winter Garden, FL
Florida Occupational Therapist license (Preferred). Provides/generates correspondence to community resources regarding client care (i.e., physicians, schools,…
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Medical Records Specialist
Angels Care Home Health —Gahanna, OH
Ability to take direction with a multitude of tasks, typing ability 40-50 WPM, Knowledge of medical terminology preferred.

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records specialist jobs near clermont fl

Electronic Records Analyst

City of Clermont -
Clermont, FL

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Job Details

Full-time
$64,043.20 - $81,556.80 a year

Qualifications

Data Retention (Data management)
Digitization
Class E
Digitization of archival materials
Certified Notary Public
Legal compliance

Full Job Description

General Description

The Electronic Records Analyst is responsible for the administration, maintenance, and compliance of the City’s electronic records management systems, with primary responsibility for the records repository. This position ensures compliance with Florida public records laws, supports digital records lifecycle management, public records requests, and assists departments in proper records retention of electronic records, access, and disposition practices. The position reports to the Records Administrator.

This position is exempt. Fair Labor Standards Act overtime provisions will not apply.

Per Florida Statute 295.065, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Primary Duties

Provides administrative-level access and maintenance of the City’s electronic records management system (ERMS), ensuring data integrity, long term preservation, security, and availability.
Ensure compliance with the Florida Public Records Law and applicable rules from the Florida Department of State Division of Library and Information Services.
Configure workflows, templates, metadata structures, and security permissions.
Monitor system performance and implement enhancements to improve efficiency.
Ensures that information technology systems and equipment align with the records repository, Records Management Plan, and comply with federal, and state regulations.
Identifies records eligible for retention as electronic records within the ERMS.
Provide training and guidance to City staff on electronic records management system policies, procedures, and use of Laserfiche.
Organizes and maintains the citywide structure within the records repository, including indexing, scanning, metadata accuracy, and Optical Character Recognition (OCR) quality.
Coordinates conversion of physical records to electronic formats in compliance with the City’s retention and archival standards.
Ensures proper indexing, metadata, and OCR accuracy.
Assist in reviewing and redaction of records for public disclosure in accordance with Florida public records law.
Assists Records Administrator with annual records disposition related to electronic records.
Coordinate backfile conversion projects and electronic document integrations.
Participate in cross-departmental meetings with Building Department staff, IT personnel, and software vendors to plan, develop, and improve system connectivity and workflow processes between platforms.
Monitor and troubleshoot data exchange processes to ensure the integrity, accessibility, and security of records transferred from Building Department systems.
Manages the conversion of physical Building Department documents, to include building plans and site review records, into digital formats to align with the City’s records repository standards, including metadata, indexing, scanning, and retention classifications.
Assists with any integration of Building Services software with the City’s electronic records management system, ensuring accurate, efficient, and compliant transfer of records.
Prepare reports on records and scanning activity, compliance status, and system usage.
Responds to public inquiries via phone, email, facsimile, and in-person interactions.
Coordinates and documents record disposition processes in compliance with state guidelines.
Serves as a Notary Public for official City documents and ensures compliance with legal requirements.
Perform other duties and special projects assigned.

Minimum Qualifications

Bachelor’s degree in Public Administration, Library/Information Science, Records Management or related field.
2 years of experience in records management, document management systems, or related field, preferably within a government or public sector environment.
Florida Notary Public or obtain within six (6) months from the date of employment.
Valid Florida Class E Driver's license.
Experience working with electronic records management systems (ERMS) and digitization processes, public records requests, redactions, and records retention schedules.
Knowledge of Florida public records law, including Chapter 119, Florida Statutes, and Florida Administrative Code Rule 1B-24.

Licenses and Certifications – Preferred but not required.

Florida Certified Records Manager (FCRM) through the Florida Records Management Association.
Certified Records Manager (CRM) or a Certified Records Analyst (CRA).

In some cases, an equivalent combination of higher education and experience may be considered, provided that the education and experience is in a relevant and related field.

Essential Physical Functions & Environmental Conditions

Physical Demands

Ability to lift a minimum of 35 pounds (1.5 cubic foot box) from the floor to waist height.
Ability to raise primary arm above head to reach and hold a file folder at approximately 77 inches from floor.
Requires sedentary work involving standing or walking for brief periods. Operates office equipment requiring moderate dexterity.
Requires normal visual acuity and field of vision, hearing, and speaking abilities.

Work Environment
Works inside in an environmentally controlled space. The position is exposed to no unusual environmental hazards.

The City of Clermont is an Equal Opportunity Employer. The Americans with Disabilities Act requires the city to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss potential accommodation with management.

To perform this job successfully, an individual must be able to perform all of the essential job functions. Reasonable accommodation may be made to enable individuals with disabilities to perform the primary job functions described herein. Job functions described are not to be construed as a complete statement of all duties performed. Employees may be assigned additional duties by management as deemed necessary. Duties not contained herein may be considered essential to performing this job successfully, just as though they were included in this job description.

The City of Clermont has the right to revise this job description at anytime. This description does not represent in any way a contract of employment.

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records specialist jobs in clermont fl

Electronic Records Analyst

Senior Director, Record to Report

MEDICAL RECORDS SPEC-LEVEL 1

Quality Medical Records Analyst (On-Site Only – Orlando, FL)

Records Coordinator

Senior Records Assistant

Director, Record to Report

Senior Manager, TV Networks Accounting - Record to Report

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