Accounts Receivable Specialist
RedCon, LLC – Kirtland, Ohio
About RedCon
RedCon, LLC is a growing construction company specializing in General Contracting, Fence, Selective and General Demolition, and Site Development. We complete projects throughout Ohio and the surrounding region and have built our reputation by delivering quality work safely, efficiently, and professionally.
As a family-owned company, we value accountability, teamwork, attention to detail, and a strong work ethic. Our people are an important part of our success, and we are looking for individuals who take ownership of their responsibilities and thrive in a fast-paced construction environment.
Job Summary
RedCon is seeking a detail-oriented and dependable Accounts Receivable Specialist to join our accounting team in Kirtland, Ohio.
This position will be responsible for managing customer billing, monitoring outstanding receivables, processing and applying payments, assisting with collections, maintaining accurate customer and project records, and supporting Project Managers and accounting staff with job-related financial documentation.
The ideal candidate is highly organized, comfortable communicating with customers and General Contractors, and able to manage multiple projects and deadlines in a fast-paced construction environment.
Key ResponsibilitiesCustomer Billing & Invoicing
- Prepare and process customer invoices accurately and on schedule
- Review project information, contracts, purchase orders, change orders, and other supporting documentation prior to billing
- Coordinate with Project Managers to ensure billing quantities, contract amounts, change orders, and job information are accurate
- Prepare progress billings, contract billings, and other project-related invoices as required
- Submit invoices through customer and General Contractor billing portals when applicable
- Maintain accurate billing records for all active projects
- Track retainage and ensure retained amounts are properly documented and billed when eligible for release
Accounts Receivable & Payment Processing
- Monitor outstanding accounts receivable balances
- Receive, record, and apply customer payments to the appropriate invoices and accounts
- Research and resolve unapplied or incorrectly applied payments
- Maintain accurate customer account balances
- Reconcile customer accounts and investigate discrepancies
- Process credit memos, adjustments, and other account corrections as approved
- Assist with month-end accounts receivable reconciliation and reporting
Collections
- Review accounts receivable aging reports and identify past-due accounts
- Contact customers and General Contractors regarding outstanding invoices and payment status
- Follow up consistently on past-due balances
- Document collection activity and customer correspondence
- Work with Project Managers to resolve billing disputes or documentation issues delaying payment
- Escalate significant or aging collection issues to management as appropriate
- Obtain expected payment dates and maintain accurate collection notes
Construction Billing & Compliance
- Maintain customer and project billing requirements
- Track required documents necessary for payment
- Obtain and maintain tax exemption certificates when applicable
- Assist with lien waivers, affidavits, payment applications, and other construction-related billing documentation
- Track preliminary notices, notices of furnishing, lien deadlines, and other payment-protection documentation as required
- Coordinate with Project Managers and accounting staff regarding project closeout requirements
- Maintain organized documentation supporting invoices, payments, retainage, and customer correspondence
Customer & General Contractor Communication
- Communicate professionally with customers and General Contractors regarding invoice status, payment status, billing requirements, purchase orders, change orders, retainage, tax exemption certificates, billing discrepancies, and required supporting documentation
- Respond to customer questions regarding invoices and account balances
- Maintain positive working relationships while ensuring RedCon's accounts are collected in a timely manner
Project & Customer File Maintenance
- Set up and maintain customer accounts in accounting software
- Maintain organized customer and project billing files
- Ensure billing contacts and customer information remain current
- Maintain copies of contracts, purchase orders, change orders, invoices, payment records, and related correspondence
- Assist with job closeouts and ensure outstanding billing and receivable items are resolved
- Maintain accurate electronic records for audit and reporting purposes
Administrative & Accounting Support
- Assist Project Managers with billing and accounts receivable documentation
- Provide invoice and payment information when requested
- Assist accounting staff with month-end and year-end processes
- Provide documentation for audits as needed
- Assist with other accounting and administrative responsibilities as assigned
Qualifications
- 2–3 years of Accounts Receivable, billing, or related accounting experience required
- Construction industry experience preferred
- Experience with construction progress billing, retainage, lien waivers, or AIA-style billing is a plus
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple projects, customers, and deadlines simultaneously
- Strong written and verbal communication skills
- Comfortable contacting customers regarding outstanding payments
- Ability to work independently while collaborating with Project Managers and accounting staff
- Professional, dependable, and punctual with a strong work ethic
- Proficiency in Microsoft Office, particularly Excel and Outlook
- Experience with Foundation construction accounting software is a plus; training is available
Working Conditions
- Full-time, office-based position
- Work performed primarily at our Kirtland, Ohio office
- Standard business hours
- Fast-paced and collaborative construction office environment
Benefits
- 401(k)
- 401(k) matching
- Health insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- Paid sick time
- Paid time off
- Profit sharing
Experience
Accounts Receivable / Billing: 2 years (Required)
Construction accounting experience is preferred but not required.
Ability to Commute
Kirtland, OH (Required)
Work Location
In person – Kirtland, Ohio
Job Type
Full-time
Relevant Experience & Keywords
Accounts Receivable, Construction Accounting, Customer Billing, Progress Billing, AIA Billing, Payment Applications, Collections, Cash Application, Payment Posting, Account Reconciliation, AR Aging, Retainage, Lien Waivers, Notice of Furnishing, Change Orders, Contract Billing, Customer Account Management, Credit Memos, General Ledger, Month-End Close, Audit Support, Internal Controls, Foundation Software, ERP Systems, Microsoft Excel, Data Entry, Billing Systems, Construction Project Accounting, Customer Service, General Contractor Billing
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Profit sharing
- Vision insurance
Work Location: In person
