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Coordinator of Alumni Affairs

Delta State University -
Cleveland, MS

Apply Now

Job Details

Full-time

Qualifications

Microsoft Excel
Microsoft Outlook
Associate's degree

Full Job Description

Posting Details

Position Information

Job Title

Coordinator of Alumni Affairs

Working Title

Coordinator of Alumni Affairs

Position Type

Staff

Department

Alumni Association

Posting Number

201201720

Full or Part Time

Full Time

Benefit Eligible

Yes

If Other, Please Explain:

Tenure/Non-Tenure Track

Salary Basis

12 month

If Other, Please Explain:

Position Summary Information

Responsibilities

Position Summary

The Coordinator of Alumni Affairs supports the mission of Delta State University by assisting with programs and initiatives that strengthen relationships between the university and its alumni community. This position coordinates alumni engagement activities, supports membership initiatives, and assists with the planning and execution of alumni events and programs.

Working closely with the Director of Alumni Affairs, the Coordinator provides administrative and logistical support for alumni communications, events, and volunteer leadership. The role also assists with maintaining alumni records in the university’s constituent relationship management system (Raiser’s Edge) and supports the work of the Alumni Association Board of Directors.

Essential Duties and Responsibilities

Event Coordination and Alumni Engagement (40%)

Assist with planning, coordinating, and implementing alumni engagement events such as Homecoming, reunions, alumni chapter programs, receptions, and special university events.
Coordinate event logistics including venue arrangements, catering, vendor coordination, supplies, and event setup.
Manage event registration processes and attendee communications.
Assist with promoting alumni programs through email communications, social media, and alumni outreach.
Provide on-site event support including registration management, guest services, and coordination with staff and volunteers.

Alumni Membership Support (25%)

Assist with the administration and promotion of the Delta State University Alumni Association membership program.
Maintain accurate membership records, renewals, and payments in Raiser’s Edge.
Respond to alumni inquiries regarding membership benefits, renewals, and engagement opportunities.
Coordinate membership mailings, welcome packets, recognition items, and acknowledgments.

Administrative Support (15%)

Provide administrative support for the Alumni Affairs Office, including scheduling, correspondence, and office coordination.
Serve as a primary point of contact for alumni inquiries via phone, email, and in-person communication.
Prepare reports, correspondence, and documents for internal and external audiences.

Alumni Database Support (15%)

Maintain and update alumni records in Raiser’s Edge to ensure accurate contact and engagement information.
Perform data entry and assist with maintaining data quality and record accuracy.
Generate mailing lists, reports, and data exports to support alumni communications and events.
Work with Advancement Services to support data integrity and compliance with university privacy standards.

Alumni Board of Directors Support (5%)

Coordinate meetings for the Alumni Association Board of Directors and its committees.
Prepare meeting agendas and supporting materials.
Record, prepare, and distribute meeting minutes.
Assist with communication and coordination between board members, committees, and Alumni Affairs staff.

Qualifications

Minimum Qualifications

Associate’s degree required; Bachelor’s degree preferred.
Two (2) years of administrative, event coordination, or engagement-related experience; higher education or nonprofit experience preferred.
Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
Experience with Raiser’s Edge or a comparable CRM system preferred.
Excellent communication, organizational, and customer service skills.
Ability to manage multiple projects, prioritize tasks, and meet deadlines with attention to detail.
Ability to work occasional evenings or weekends to support university and alumni events.
Willingness and flexibility to travel occasionally for alumni programs or university-related events.

Preferred Knowledge, Skills, and Abilities

Experience planning events or coordinating programs.
Familiarity with alumni relations, membership programs, or constituent engagement.
Experience using email marketing platforms and social media tools to promote events and programs.
Ability to build and maintain positive working relationships with alumni, volunteers, and campus partners.
Demonstrated initiative, professionalism, and commitment to excellent customer service.

Salary

Commensurate with experience, qualifications, and university’s resources.

Minimum Qualifications

Associate’s degree required; Bachelor’s degree preferred.
Two (2) years of administrative, event coordination, or engagement-related experience; higher education or nonprofit experience preferred.
Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
Experience with Raiser’s Edge or a comparable CRM system preferred.
Excellent communication, organizational, and customer service skills.
Ability to manage multiple projects, prioritize tasks, and meet deadlines with attention to detail.
Ability to work occasional evenings or weekends to support university and alumni events.
Willingness and flexibility to travel occasionally for alumni programs or university-related events.

Preferred Qualifications

Experience planning events or coordinating programs.
Familiarity with alumni relations, membership programs, or constituent engagement.
Experience using email marketing platforms and social media tools to promote events and programs.
Ability to build and maintain positive working relationships with alumni, volunteers, and campus partners.
Demonstrated initiative, professionalism, and commitment to excellent customer service.

Special Instructions to Applicants

Additional Information

Posting Detail Information

Open Date

05/25/2026

Close Date

Open Until Filled

Yes

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- Indeed.com
- Other

* Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

Unofficial Transcripts

Other Document

Letter of Reference 1

Letter of Reference 2

Apply Now

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