Top 42 Office administrator Jobs in Clinton, Ct

Office Administrator plus
Bridebrook Development —East Lyme, CT
- $24.75 - $34.80 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- QuickBooks
- 401(k)
- Parental leave
Quick Apply
5d
Office Administrator
Spot On Networks —North Haven, CT
- $24.85 - $29.92 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
9d
Automotive Assistant Office Manager
Meriden Hyundai —Meriden, CT
- $60,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Dealership
- Health insurance
- Dental insurance
Quick Apply
4d
Dental Office Manager
Confidential —New Haven, CT
- $32 - $34 an hour
- Full-time
- Spanish
- Dental office
- Management
- Health insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Middletown, CT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Office Administrator
More to Say —Branford, CT
- $19 - $21 an hour
- Full-time
- Private practice
- High school diploma or GED
- Pediatrics
- Paid holidays
- Health insurance
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Law Office Administrator
The Travelers Companies, Inc. —Hamden, CT
- $81,500 - $134,500 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Paid holidays
3d
Operations Support Manager
Sodexo —New Haven, CT
- $89,250 - $115,500 a year
- Full-time
- Hospital
- Mid-level
- 3 years
- Paid holidays
- Health insurance
4d
26-27 CT Office Coordinator
Achievement First (Non-Teaching) —New Haven, CT
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- 403(b) matching
- Health insurance
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Office Manager
Northline Psychiatry —Niantic, CT
- $45,000 - $55,000 a year
- Full-time
- Background check
- Private practice
- Vital signs
- Paid holidays
- Health insurance
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6d
Office Manager - Mid/Senior Level
SBG TECHNOLOGY SOLUTIONS INC —Groton, CT
- $75,000 - $90,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
5d
BUSINESS OFFICE MANAGER
Stonington Institute —Groton, CT
- Urgently hiring
- Computer literacy
- Writing skills
- Adults
- Health insurance
- Dental insurance
Office Manager/Dispatcher
ADVANTAGE FITNESS EQUIPMENT REPAIR —North Haven, CT
- From $25 an hour
- Full-time
- Mid-level
- Office
- Residential
Quick Apply
4d
Office Manager
Senior Helpers - Fairfield —Orange, CT
- Full-time
- Mid-level
- Office
- Criminal background check
- Disability insurance
- Health insurance
Quick Apply
2d
Operations Manager, Statistics & Data Science
Yale University —New Haven, CT
- $68,000 - $120,500 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Mid-level
Manager, Faculty & Administrative Affairs
Yale University —New Haven, CT
- $68,000 - $120,500 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
3d
Regional Business Office Manager
Skilled Healthcare Center —Branford, CT
- $100,000 - $120,000 a year
- Full-time
- Skilled nursing facility
- 5 years
- HIPAA
Quick Apply
4d
Regional Office Manager - Connecticut
Harris Beach Murtha —New Haven, CT
- Full-time
- Mid-level
- 3 years
- Recruiting
Business Office Manager
Whitney Rehab Care Center —Hamden, CT
- $75,000 - $83,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- High school diploma or GED
- Paid training
- Disability insurance
Quick Apply
Operations Manager, Yale Peabody Museum and IPCH
Yale University —New Haven, CT
- $68,000 - $120,500 a year
- Full-time
- Background check
- Mid-level
- 3 years

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office administrator jobs near clinton, ct

Office Administrator plus

Bridebrook Development
East Lyme, CT

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Job Details

Full-time
$24.75 - $34.80 an hour
5 days ago

Benefits

401(k)
Parental leave
Flexible schedule
Retirement plan

Qualifications

Customer communication
Filing
Attention to detail
QuickBooks
Construction administrative experience
Time management

Full Job Description

Administrative & Operations Assistant

Construction & Property Management

Position Overview

We are seeking an experienced, organized, and highly motivated Administrative & Operations Assistant to support the day-to-day operations of a construction and property management company. This is a hands-on position for someone who understands that construction and property management involve much more than general office administration.

The ideal candidate will have experience with QuickBooks, bookkeeping, project management, property management, invoicing, accounts payable/receivable, vendor and subcontractor coordination, scheduling, and general business administration.

The successful candidate should be comfortable working independently, managing multiple priorities, communicating with contractors, vendors, tenants, employees, and management, and understanding how the different aspects of a construction and property management company work together.

Key Responsibilities

Accounting & Bookkeeping

Maintain accurate bookkeeping and financial records using QuickBooks.
Enter invoices, bills, payments, deposits, and other financial transactions.
Assist with accounts payable and accounts receivable.
Prepare and track invoices and customer payments.
Reconcile bank and credit card accounts.
Assist with payroll and employee records.
Track project and property-related expenses.
Work with the company's accountant, banks, insurance companies, and other financial professionals.
Maintain organized financial and company records.

Construction Administration

Assist with day-to-day administration of construction projects.
Maintain project files, contracts, change orders, purchase orders, invoices, and other documentation.
Track subcontractors, vendors, materials, deliveries, and project expenses.
Assist project managers and estimators with documentation and scheduling.
Help coordinate communication between the office, field personnel, subcontractors, vendors, engineers, architects, and customers.
Track project budgets, commitments, invoices, and payments.
Assist with preparing bids, proposals, contracts, and other project paperwork.
Maintain records for permits, inspections, certificates, insurance, and other construction requirements.
Understand the basic flow of a construction project from estimating and permitting through construction, completion, and closeout.

Property Management

Assist with the management of residential and commercial properties.
Maintain tenant and property records.
Assist with leases, renewals, tenant correspondence, and move-in/move-out documentation.
Coordinate maintenance and repair requests.
Schedule contractors and service providers.
Track property expenses, invoices, and maintenance costs.
Assist with rent tracking and collections.
Maintain organized records for each property.
Communicate professionally with tenants, vendors, contractors, and property owners.

Office & Operations Management

Manage incoming calls, emails, correspondence, and general office communications.
Maintain organized electronic and physical filing systems.
Assist management with scheduling, meetings, and day-to-day administrative needs.
Prepare reports, spreadsheets, correspondence, and other documents.
Track important deadlines, renewals, payments, insurance certificates, licenses, permits, and contracts.
Assist with purchasing and office supplies.
Maintain confidentiality of company, employee, tenant, and financial information.
Identify issues before they become problems and bring them to management's attention.

Qualifications

Previous experience in construction, property management, accounting/bookkeeping, or business administration strongly preferred.
Strong working knowledge of QuickBooks.
Solid understanding of bookkeeping and basic accounting principles.
Experience with Microsoft Office, particularly Excel and Word.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects and priorities simultaneously.
Comfortable communicating with subcontractors, vendors, tenants, customers, and management.
Ability to work independently and take ownership of responsibilities.
Strong attention to detail and accuracy.
Ability to understand and learn the different aspects of a construction and property management operation.

Preferred Experience

Experience with any of the following is a plus:

Construction accounting
Construction estimating
Project management software
Property management software
Accounts payable/receivable
Payroll
Lease administration
Vendor and subcontractor management
Building permits and municipal paperwork
Insurance and certificates of insurance
Construction contracts and change orders
Real estate or property accounting
Scheduling and project coordination

The Ideal Candidate

The ideal candidate is more than an administrative assistant. We are looking for someone who wants to become an important part of the company's operations and understands how the office, construction projects, finances, and properties all work together.

You should be someone who can look at a problem, understand what needs to be done, and take the initiative to get it handled. You don't need to be an expert in every area on day one, but you should have a strong understanding of business operations and be capable of learning the construction and property management aspects of the company.

This is an excellent opportunity for an experienced administrative professional who wants a position with responsibility, variety, and the opportunity to grow with a construction and property management company.

Pay: $24.75 - $34.80 per hour

Benefits:

401(k)
Flexible schedule
Parental leave
Retirement plan

Work Location: Hybrid remote in East Lyme, CT 06333

Quick Apply

Refine Your Search

office administrator jobs in clinton, ct

Office Administrator plus

Office Administrator

Automotive Assistant Office Manager

Dental Office Manager

Branch Office Administrator

Office Administrator

Law Office Administrator

Operations Support Manager

26-27 CT Office Coordinator

Office Manager

Office Manager - Mid/Senior Level

BUSINESS OFFICE MANAGER

Office Manager/Dispatcher

Office Manager

Operations Manager, Statistics & Data Science

Manager, Faculty & Administrative Affairs

Regional Business Office Manager

Regional Office Manager - Connecticut

Business Office Manager

Operations Manager, Yale Peabody Museum and IPCH

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