The Dominion Difference!
Dominion Group is a vertically integrated, multi-discipline real estate investment firm focused on developing, acquiring and operating generational real estate assets in the conventional multi-family housing, affordable housing and seniors housing sectors. We deliver superior value and returns to our partners and investors in these sectors by building robust operating platforms driven by dynamic, faith-based cultures that serve to engage people, improve lives, and enhance our real estate investments. Dominion is headquartered in Knoxville, TN, with its $1.5b portfolio covering 25+ markets throughout the southeastern US.
Visit www.dominion.us for more information.
We offer Lucrative and Exciting Benefits:
- Health Insurance, including Medical, Dental, and Vision
- Life Insurance, Short-Term, and Long-Term Disability Insurance
- Telephone Doctor 24/7
- Employee Assistance Program
- Health Savings Account or Health Reimbursement Arrangement
- Paid Time Off
- Paid Holidays
- Time and a Half on Holidays
- Direct Deposit
- Chaplain Support
- Employee Referral Program
- Sponsored Mission Trips-$1000 allowance and up to a week of paid time off
- Marriage Retreat-Weekend Retreat Paid in Full
- Professional Counseling-Free and Discounted Sessions Offered Annually
- Identity Theft Protection and Credit Monitoring
The Senior Accounts Payable Specialist is responsible for supporting and strengthening the full accounts payable function through accurate invoice processing, strong vendor management, payment execution, internal controls, documentation, reporting, and process improvement. This position is expected to bring significant hands-on accounts payable experience, sound judgment, and a deep understanding of AP best practices. The Senior Accounts Payable Specialist serves as a subject matter expert for AP processes, helps identify and resolve complex issues, supports system and workflow improvements, and ensures payables are processed accurately, timely, and in compliance with company policies.
PRIMARY RESPONSIBILITIES.
- Own and support full-cycle accounts payable processing, including invoice review, coding, approvals, documentation, entry, payment preparation, and vendor follow-up.
- Review invoices for accuracy, appropriate account coding, proper approvals, supporting documentation, and posting to the correct accounting period.
- Serve as a knowledgeable resource for AP policies, procedures, systems, vendor requirements, payment processes, and recurring issue resolution.
- Process and review payment runs, including ACH, EFT, check, and other approved payment methods, while supporting efforts to reduce reliance on manual checks.
- Maintain strong vendor relationships by responding to inquiries, resolving discrepancies, researching payment issues, and reconciling vendor statements.
- Manage vendor onboarding and vendor file maintenance, including W-9 collection, payment information, certificate of insurance/compliance documentation, and review for accuracy and completeness.
- Support internal controls designed to prevent duplicate payments, unauthorized payments/fraud, and vendor master file errors.
- Lead annual 1099 preparation process, including: review, corrections, and filing support.
- Generate, review, and analyze weekly, monthly, and month-end AP reports for accuracy, completeness, aging, outstanding issues, and process improvement opportunities.
- Reconcile and record corporate purchasing card accounts and support processes for expense reporting, receipt collection, coding, approvals, and timely posting.
- Partner with stakeholders including: accounting, operations, property managers, and vendors to resolve complex invoice, coding, payment, workflow, and documentation issues.
- Identify, recommend, and help implement AP process improvements, workflow automation, reporting enhancements, and documentation standards.
- Assist with month-end close duties related to accounts payable, including accrual support, bank reconciliations, AP reconciliations, open invoice review, and responding to accounting questions via the AP Log.
- Support audit requests by maintaining organized records and providing invoice, payment, vendor, and reconciliation documentation as needed.
- Help train, guide, and support other AP team members by sharing knowledge, reinforcing procedures, and promoting consistent work quality.
- Maintain confidentiality and professionalism when handling vendor, employee, banking, tax, and financial information.
- Perform other job-related duties and special projects as assigned by Controller.
KNOWLEDGE, SKILL AND ABILITIES
- Minimum of high school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, business, or related field preferred.
- Five or more years of progressive accounts payable experience preferred, including full-cycle AP processing, vendor management, workflow management, payment processing, account coding, reconciliations, and month-end support.
- Strong practical knowledge of accounts payable principles, internal controls, vendor master file maintenance, invoice workflow, payment methods, unclaimed property, and 1099 requirements.
- Experience working in a high-volume AP environment with the ability to prioritize deadlines, manage competing requests, and maintain accuracy under time-sensitive conditions.
- Experience using accounting or property management software required; Yardi experience strongly preferred.
- Proficiency with Microsoft Office products, especially Excel and Outlook; strong data entry, research, reconciliation, and documentation skills required.
- Expected to exercise sound judgment, attention to detail, and strong internal control awareness when processing or reviewing payables.
- Demonstrated ability to identify recurring issues, research root causes, recommend solutions, and improve AP processes.
- Ability to read, understand, and apply company policies, approval requirements, vendor terms, tax documentation, and payment procedures.
- Strong communication skills and ability to work professionally with vendors, coworkers, property managers, and supervisor.
- Ability to appropriately handle confidential information, including banking information, tax forms, employee information, vendor records, and financial data.
- Strong analytical and investigative skills: ability to research issues
- Adaptable and able to pivot quickly as priorities change, while maintaining accuracy, organization, and follow-through.
- Strong attention to detail, accountability, organization, follow-through, and commitment to timely and accurate work.
- CAPA, CAPP, or similar accounts payable certification is a plus.
PHYSICAL DEMANDS/WORKING CONDITIONS/ENVIRONMENT
- Limited travel to job sites.
- Normal office duties, filing and storage of records; occasionally required to climb, kneel, crouch or crawl.
- All applicants must successfully pass all pre-employment requirements, including but not limited to, a background check, drug screening, and professional reference verification prior to employment.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Experience:
- Accounts payable: 2 years (Required)
Ability to Commute:
- Knoxville, TN 37919 (Required)
Work Location: In person
